I manages three distinct brands within a single HubSpot portal: Data Axle USA, Salesgenie, and Exact Data.
We regularly create and manage round-robin and team meeting links for different campaigns across these brands. However, the current Meeting Scheduler has a few limitations that are creating confusion and slowing down our workflow. Please Watch Video for Details
👤Who this is for:
Teams managing multiple brands under a single HubSpot portal
Users handling high volumes of meeting links (e.g., for sales or marketing campaigns)
Admins and team leads who need to delegate, duplicate, or maintain brand-specific meetings
What problems we’re facing (and what it needs to solve):
1. Meeting Link URL Changes Based on Personal Domain Settings
Problem: When a user changes their meeting domain in personal calendar settings, it affects the base URL of all meeting links they’ve created even existing ones.
Example:
A Salesgenie link originally shows: https://hub.salesgenie.com/meetings/salesgenie
Later, if the user switches their domain to hub.exactdata.com, the same link changes to: https://hub.exactdata.com/meetings/salesgenie
Why it’s a problem: This breaks brand consistency and causes confusion, especially when links are shared externally.
What we need: Meeting links should retain the domain they were created with, no matter what domain the user switches to later.
2. No Bulk Add Option for Round-Robin Meetings
Problem: We must manually select each team member one by one to add them to a round-robin link, which is very time-consuming.
What we need:
Ability to select multiple users at once
Or simply add an entire HubSpot team
3. No Option to Clone Meeting Links
Problem: We often need similar meeting links with slight variations. Right now, we have to recreate them from scratch.
What we need: A "Clone" or "Duplicate" option for meeting links to quickly replicate and edit them as needed.
4. Filters and Views Don’t Persist
Problem: When filtering meeting links by brand or type (like round-robin), the filters reset when we click into a link and return to the list.
What we need: HubSpot should remember the last-used filters and view settings, so we don’t have to reapply them every time. I hope Hubspot Product team takes this seriously and works on it it will solve a big problem. Thanks Akash Kodale
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