# \#meetings-calendar-sync **URL:** https://community.hubspot.com/tag/meetings-calendar-sync/2742.md [Latest](https://community.hubspot.com/latest.md) · [Categories](https://community.hubspot.com/categories.md) · [Tags](https://community.hubspot.com/tags.md) --- ## [Why are meetings double-booked and buffers ignored in HubSpot?](https://community.hubspot.com/t/why-are-meetings-double-booked-and-buffers-ignored-in-hubspot/164833)
**Author:** [@SPNYC](https://community.hubspot.com/u/SPNYC)\ **Replies:** 3\ **Last updated:** [November 13, 2026, 6:39pm UTC](https://community.hubspot.com/t/why-are-meetings-double-booked-and-buffers-ignored-in-hubspot/164833 "2026-11-13T18:39:49Z")
I recently downgraded to the free tool and use the Meeting Scheduler functionality. People have been able to book the exac… --- ## [Round Robin Priority](https://community.hubspot.com/t/round-robin-priority/41345)
**Author:** [@SRoberts](https://community.hubspot.com/u/SRoberts)\ **Replies:** 21\ **Last updated:** [November 13, 2026, 4:03pm UTC](https://community.hubspot.com/t/round-robin-priority/41345 "2026-11-13T16:03:06Z")
It would be very useful to be able to prioritise Round Robin meeting links based on custom fields rather than just contact ow… --- ## [Why can't I select another meeting host in HubSpot Academy exercise?](https://community.hubspot.com/t/why-cant-i-select-another-meeting-host-in-hubspot-academy-exercise/164728)
**Author:** [@GAMP](https://community.hubspot.com/u/GAMP)\ **Replies:** 4\ **Last updated:** [November 13, 2026, 10:27am UTC](https://community.hubspot.com/t/why-cant-i-select-another-meeting-host-in-hubspot-academy-exercise/164728 "2026-11-13T10:27:25Z")
Hi HubSpot Community, I’m trying to complete the practical exercise on booking a meeting on behalf of a teammate using meeti… --- ## [Google Calendar Integration needs to auto import new contacts](https://community.hubspot.com/t/google-calendar-integration-needs-to-auto-import-new-contacts/94461)
**Author:** [@DBrazil](https://community.hubspot.com/u/DBrazil)\ **Replies:** 5\ **Last updated:** [November 13, 2026, 10:01am UTC](https://community.hubspot.com/t/google-calendar-integration-needs-to-auto-import-new-contacts/94461 "2026-11-13T10:01:24Z")
I use the Google Calendar integration but it doesn’t automatically add new contacts, making it a challenge to see the next me… --- ## [Allow ALL meeting form properties to be used as tokens in meeting confirmation emails](https://community.hubspot.com/t/allow-all-meeting-form-properties-to-be-used-as-tokens-in-meeting-confirmation-emails/163997)
**Author:** [@LauraAds](https://community.hubspot.com/u/LauraAds)\ **Replies:** 0\ **Last updated:** [November 4, 2026, 6:39pm UTC](https://community.hubspot.com/t/allow-all-meeting-form-properties-to-be-used-as-tokens-in-meeting-confirmation-emails/163997 "2026-11-04T18:39:10Z")
Currently, the meeting confirmation email only supports a limited set of personalisation tokens from standard Contact, Compan… --- ## [Only associate the most recent activity (meeting) with an object when created via a workflow](https://community.hubspot.com/t/only-associate-the-most-recent-activity-meeting-with-an-object-when-created-via-a-workflow/137696)
**Author:** [@JFouarge](https://community.hubspot.com/u/JFouarge)\ **Replies:** 1\ **Last updated:** [October 30, 2026, 5:45pm UTC](https://community.hubspot.com/t/only-associate-the-most-recent-activity-meeting-with-an-object-when-created-via-a-workflow/137696 "2026-10-30T17:45:42Z")
We are using Service Hub and are creating a new Ticket when someone books a Meeting. The new Ticket is created via a Workflow… --- ## [Booking Calendar Integration for WIX page](https://community.hubspot.com/t/booking-calendar-integration-for-wix-page/163405)
**Author:** [@Annie\_CW](https://community.hubspot.com/u/Annie_CW)\ **Replies:** 3\ **Last updated:** [October 30, 2026, 10:50am UTC](https://community.hubspot.com/t/booking-calendar-integration-for-wix-page/163405 "2026-10-30T10:50:06Z")
Hi all, I’m helping a small language school (10-15 students a week) get more from their Hubspot Professional account, and I’… --- ## [Send SMS meeting reminders](https://community.hubspot.com/t/send-sms-meeting-reminders/10911)
**Author:** [@leebetts](https://community.hubspot.com/u/leebetts)\ **Replies:** 28\ **Last updated:** [October 29, 2026, 8:26pm UTC](https://community.hubspot.com/t/send-sms-meeting-reminders/10911 "2026-10-29T20:26:17Z")
Other meeting booking platforms such as You Can Book Me allow you toautomatically send SMS remnders just before a meeting. Th… --- ## [Keep calendar-synced meetings (as "Canceled") when the last external contact declines](https://community.hubspot.com/t/keep-calendar-synced-meetings-as-canceled-when-the-last-external-contact-declines/163376)
**Author:** [@hcornu-qevlar](https://community.hubspot.com/u/hcornu-qevlar)\ **Replies:** 0\ **Last updated:** [October 29, 2026, 2:03pm UTC](https://community.hubspot.com/t/keep-calendar-synced-meetings-as-canceled-when-the-last-external-contact-declines/163376 "2026-10-29T14:03:25Z")
Today, when a meeting is synced from Google Calendar / Outlook and the only (or last) external contact declines the invite, c… --- ## [Store and Log a Copy of All Meeting Reminders](https://community.hubspot.com/t/store-and-log-a-copy-of-all-meeting-reminders/141915)
**Author:** [@Crystal\_Hopper](https://community.hubspot.com/u/Crystal_Hopper)\ **Replies:** 2\ **Last updated:** [October 28, 2026, 1:28pm UTC](https://community.hubspot.com/t/store-and-log-a-copy-of-all-meeting-reminders/141915 "2026-10-28T13:28:33Z")
This has been an issue for a while. HubSpot does not currently store copies of meeting reminders and log them to records so w… --- ## [Customize branding for different meeting links](https://community.hubspot.com/t/customize-branding-for-different-meeting-links/25225)
**Author:** [@radapop](https://community.hubspot.com/u/radapop)\ **Replies:** 30\ **Last updated:** [October 28, 2026, 1:28pm UTC](https://community.hubspot.com/t/customize-branding-for-different-meeting-links/25225 "2026-10-28T13:28:14Z")
It would be useful to be able to customize the branding of different individual meeting links. At the moment branding settin… --- ## [Company Avatar for Meeting Scheduling Pages Should Be Pulled from Brand Kit](https://community.hubspot.com/t/company-avatar-for-meeting-scheduling-pages-should-be-pulled-from-brand-kit/133307)
**Author:** [@SlimBob](https://community.hubspot.com/u/SlimBob)\ **Replies:** 1\ **Last updated:** [October 28, 2026, 1:15am UTC](https://community.hubspot.com/t/company-avatar-for-meeting-scheduling-pages-should-be-pulled-from-brand-kit/133307 "2026-10-28T01:15:09Z")
According to the article below, and confirmed this is how it works, the company avatar used on meeting scheduling pages is pu… --- ## [Create One-Time-Use meeting link](https://community.hubspot.com/t/create-one-time-use-meeting-link/43022)
**Author:** [@ChrisKearns](https://community.hubspot.com/u/ChrisKearns)\ **Replies:** 22\ **Last updated:** [October 28, 2026, 12:45am UTC](https://community.hubspot.com/t/create-one-time-use-meeting-link/43022 "2026-10-28T00:45:14Z")
We want to create meeting links that can be used only once. Once scheduled we dont want the recipient to be able to schedule … --- ## [Custom the design of meeting booking widget](https://community.hubspot.com/t/custom-the-design-of-meeting-booking-widget/51278)
**Author:** [@KRobertsson](https://community.hubspot.com/u/KRobertsson)\ **Replies:** 59\ **Last updated:** [October 28, 2026, 12:39am UTC](https://community.hubspot.com/t/custom-the-design-of-meeting-booking-widget/51278 "2026-10-28T00:39:04Z")
We would like to be able to change the colour and look of the meeting booking widget. We have an external webpage and wou… --- ## [Adjust Meeting Owner](https://community.hubspot.com/t/adjust-meeting-owner/24088)
**Author:** [@rraven](https://community.hubspot.com/u/rraven)\ **Replies:** 59\ **Last updated:** [October 27, 2026, 9:58pm UTC](https://community.hubspot.com/t/adjust-meeting-owner/24088 "2026-10-27T21:58:19Z")
Super helpful that superadmin can control meetings, but there is still no way to change an owner. This is a big need, especia… --- ## [Change the message that is shown when no slots are available in the meeting link page](https://community.hubspot.com/t/change-the-message-that-is-shown-when-no-slots-are-available-in-the-meeting-link-page/62360)
**Author:** [@TimeeaBalazs](https://community.hubspot.com/u/TimeeaBalazs)\ **Replies:** 7\ **Last updated:** [October 27, 2026, 8:47pm UTC](https://community.hubspot.com/t/change-the-message-that-is-shown-when-no-slots-are-available-in-the-meeting-link-page/62360 "2026-10-27T20:47:32Z")
It will be helpful to have the possibility to edit the message that is shown when no slots are available in the meeting link … --- ## [Calendars disconnected and all times offered to user when password changed](https://community.hubspot.com/t/calendars-disconnected-and-all-times-offered-to-user-when-password-changed/70440)
**Author:** [@NMcEvoy](https://community.hubspot.com/u/NMcEvoy)\ **Replies:** 3\ **Last updated:** [October 27, 2026, 8:34pm UTC](https://community.hubspot.com/t/calendars-disconnected-and-all-times-offered-to-user-when-password-changed/70440 "2026-10-27T20:34:08Z")
Currently, when a user changes their password in an external calendar (google calendar in my team’s case), they are required … --- ## [Remove message to email HubSpot User on meeting scheduler page](https://community.hubspot.com/t/remove-message-to-email-hubspot-user-on-meeting-scheduler-page/112009)
**Author:** [@fcanestri](https://community.hubspot.com/u/fcanestri)\ **Replies:** 13\ **Last updated:** [October 27, 2026, 4:19pm UTC](https://community.hubspot.com/t/remove-message-to-email-hubspot-user-on-meeting-scheduler-page/112009 "2026-10-27T16:19:32Z")
Can we please have the option to remove the following sentences from the meeting schedular? "There are no available times wi… --- ## [Meetings tool should default to next available month (not current month if empty)](https://community.hubspot.com/t/meetings-tool-should-default-to-next-available-month-not-current-month-if-empty/147750)
**Author:** [@CHannent](https://community.hubspot.com/u/CHannent)\ **Replies:** 1\ **Last updated:** [October 27, 2026, 4:17pm UTC](https://community.hubspot.com/t/meetings-tool-should-default-to-next-available-month-not-current-month-if-empty/147750 "2026-10-27T16:17:03Z")
I’ve run into a bit of a UX issue with the meetings scheduler that I think could be improved pretty easily. Right now, the c… --- ## [Online meetings link - End of the month](https://community.hubspot.com/t/online-meetings-link-end-of-the-month/117660)
**Author:** [@IDaumas](https://community.hubspot.com/u/IDaumas)\ **Replies:** 1\ **Last updated:** [October 27, 2026, 4:15pm UTC](https://community.hubspot.com/t/online-meetings-link-end-of-the-month/117660 "2026-10-27T16:15:17Z")
The online meeting link post the current month so when there is no more availibilities, there is a message saying : Sorry the… --- ## [Allow Meeting Booking Calendar to display next month at the end of the month](https://community.hubspot.com/t/allow-meeting-booking-calendar-to-display-next-month-at-the-end-of-the-month/119500)
**Author:** [@Brus](https://community.hubspot.com/u/Brus)\ **Replies:** 1\ **Last updated:** [October 27, 2026, 4:14pm UTC](https://community.hubspot.com/t/allow-meeting-booking-calendar-to-display-next-month-at-the-end-of-the-month/119500 "2026-10-27T16:14:48Z")
Its Oct 30th, our team is booked up today and tomorrow but Nov 1st has open meeting times. I want the meeting calendar to def… --- ## [Make Scheduler rolling (not monthly) to surface the next open time](https://community.hubspot.com/t/make-scheduler-rolling-not-monthly-to-surface-the-next-open-time/141780)
**Author:** [@OIndriya](https://community.hubspot.com/u/OIndriya)\ **Replies:** 4\ **Last updated:** [October 27, 2026, 4:14pm UTC](https://community.hubspot.com/t/make-scheduler-rolling-not-monthly-to-surface-the-next-open-time/141780 "2026-10-27T16:14:16Z")
TL;DR At month-end, the Scheduler displays a calendar filled with past dates and a zero-state message (“No available dates t… --- ## [Notetaker chat messages in sensitive meetings](https://community.hubspot.com/t/notetaker-chat-messages-in-sensitive-meetings/163140)
**Author:** [@cbn\_ah](https://community.hubspot.com/u/cbn_ah)\ **Replies:** 1\ **Last updated:** [October 27, 2026, 2:01pm UTC](https://community.hubspot.com/t/notetaker-chat-messages-in-sensitive-meetings/163140 "2026-10-27T14:01:36Z")
When Notetaker joins a Teams meeting, it automatically posts a message in the meeting chat. The message includes the line “Th… --- ## [Missing email @mention notification](https://community.hubspot.com/t/missing-email-mention-notification/15178)
**Author:** [@Marsaurel](https://community.hubspot.com/u/Marsaurel)\ **Replies:** 6\ **Last updated:** [October 26, 2026, 1:18pm UTC](https://community.hubspot.com/t/missing-email-mention-notification/15178 "2026-10-26T13:18:25Z")
Hey Hubspot community I tried to mention myself in when logging a meeting (or in a note) with @Aurel but I don’t receive any… --- ## [Start meetings on the hour](https://community.hubspot.com/t/start-meetings-on-the-hour/31463)
**Author:** [@jfreeley](https://community.hubspot.com/u/jfreeley)\ **Replies:** 51\ **Last updated:** [October 23, 2026, 5:56pm UTC](https://community.hubspot.com/t/start-meetings-on-the-hour/31463 "2026-10-23T17:56:20Z")
Support rep logging for a customer. We are looking for a way to force meetings to start on the hour. As it currently stands,… --- ## [List of logged meetings](https://community.hubspot.com/t/list-of-logged-meetings/60139)
**Author:** [@AMcCaw](https://community.hubspot.com/u/AMcCaw)\ **Replies:** 5\ **Last updated:** [October 22, 2026, 8:35pm UTC](https://community.hubspot.com/t/list-of-logged-meetings/60139 "2026-10-22T20:35:56Z")
Wouldn’t it be nice if you could see a list of all of the companies meetings similar to how it works with calls? If we want t… --- ## [Prefill Email Address when "Prioritize Contact Owner" is selected on Meeting Forms](https://community.hubspot.com/t/prefill-email-address-when-prioritize-contact-owner-is-selected-on-meeting-forms/66191)
**Author:** [@rfarbernewman](https://community.hubspot.com/u/rfarbernewman)\ **Replies:** 13\ **Last updated:** [October 22, 2026, 8:01pm UTC](https://community.hubspot.com/t/prefill-email-address-when-prioritize-contact-owner-is-selected-on-meeting-forms/66191 "2026-10-22T20:01:02Z")
The problem: Even if a person is a known, cookied contact, the email address field remains blank on the first “page” of Hubsp… --- ## [Rescheduling a meeting](https://community.hubspot.com/t/rescheduling-a-meeting/68907)
**Author:** [@HPete-Nic](https://community.hubspot.com/u/HPete-Nic)\ **Replies:** 12\ **Last updated:** [October 22, 2026, 7:47pm UTC](https://community.hubspot.com/t/rescheduling-a-meeting/68907 "2026-10-22T19:47:57Z")
When clients reschedule a meeting and they select the new date and time they are directed to the Your Information page. It is… --- ## [Auto save Internal Notes within a meeting](https://community.hubspot.com/t/auto-save-internal-notes-within-a-meeting/156516)
**Author:** [@MBustos-Witts](https://community.hubspot.com/u/MBustos-Witts)\ **Replies:** 1\ **Last updated:** [October 22, 2026, 3:45pm UTC](https://community.hubspot.com/t/auto-save-internal-notes-within-a-meeting/156516 "2026-10-22T15:45:44Z")
When prepping for a meeting I use the Internal Notes space to create the agenda and also to take notes during the meeting. I… --- ## [Meeting link edit (cancel/reschedule)](https://community.hubspot.com/t/meeting-link-edit-cancel-reschedule/87903)
**Author:** [@GPalethorpe1](https://community.hubspot.com/u/GPalethorpe1)\ **Replies:** 6\ **Last updated:** [October 22, 2026, 3:41pm UTC](https://community.hubspot.com/t/meeting-link-edit-cancel-reschedule/87903 "2026-10-22T15:41:07Z")
Within the Meeting link edit, you can now add the option to reschedule or cancel which is great but when the user views this … [Next page](https://community.hubspot.com/tag/meetings-calendar-sync/2742.md?match_all_tags=true&page=1&tags%5B%5D=meetings-calendar-sync)