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Tips, Tricks & Best Practices

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Solved
Hellencharless2 on January 13, 2026
Hi everyone, I’m curious about how others use game-like elements or gamification in HubSpot to improve productivity and engagement. 1. Have you tried tracking tasks or achievements like a game? 2. Are there any tips for keeping daily workflo read more
0 upvote
1 Reply
Accepted solution
Hall of Famer | Partner
January 13, 2026 07:38
Hi @Hellencharless2 , Dashboards are great for this, in my opinion, especially if you add reports with the chart type = gauge and filter them ...read more
Solved
AnneKat on January 13, 2026
Hi Hope you can help me answer this: We have data being imported into Hubspot every hour from a system outside of Hubspot. One of the datafields sets whether a contact have given consent to Marketing communication via the external platform – its read more
0 upvote
4 Replies
Accepted solution
Hall of Famer | Partner
January 13, 2026 04:09
@AnneKat this looks good, too, yes. For forms, keep in mind that marketing contact status is required for any emails that you send immediatel...read more
Solved
hphan-trlaw on November 21, 2025
Hi, I have a form that, upon submission, will create a ticket associated with the contact. However, within the form, I have an option to create a 2nd contact. I would like this contact to be associated with the ticket as well, but I'm unsure how read more
0 upvote
5 Replies
Accepted solution
Participant
November 23, 2025 17:51
Hi, It seems I have found the solution. In the workflow above, when creating the ticket record, I add #Record ID - Create Date to the custom fie...read more
yellis on September 22, 2025
I'm Nathanael, a Lead Solutions Architect here at HubSpot. A big part of my job is working with customers to solve complex challenges, and my favorite way to do that is by finding solutions within HubSpot’s more advanced tooling. With that in read more
4 upvotes
0 Reply
Solved
PLachance8 on September 09, 2025
We use campaigns to track tasks. We have campaigns for our conference attendance. How do I automatically create tasks and associate them with a campaign when a certain type of campaign is created?
0 upvote
6 Replies
Accepted solution
Hall of Famer | Partner
September 10, 2025 15:13
@PLachance8 if I understand you correctly, there is no built-in automation or feature in HubSpot that would accomplish this. You can work with the ...read more
Solved
evs949 on August 22, 2025
Hello, In a workflow where the user fills out a form and I send them a welcome email, we insert a delay and then I want to target those contacts who have not made a purchase in the last x days (delay time) and have received the first email. How sho read more
0 upvote
1 Reply
Accepted solution
Hall of Famer | Partner
August 22, 2025 10:34
Hi @evs949 , I would use workflow goals for this: https://knowledge.hubspot.com/workflows/use-goals-in-contact-based-workflows In the ...read more
Solved
brandonschaefer on August 15, 2025
this is one of the most asked for requests I receive at the moment
Accepted solution
Recognized Expert
August 16, 2025 05:40
Hi @brandonschaefer Care to expand a bit on what you are trying to do? You can definitely filter on association labels on the custom repor...read more
Solved
HSalah on August 14, 2025
I have a pipeline with deal stages where each stage contains workflows to create tasks. I need to to create pipeline rules that say that a deal cannot move to the next stage until all tasks within that stage have been completed. Can that be done ?
0 upvote
9 Replies
Accepted solution
Hall of Famer | Partner
August 14, 2025 08:28
@HSalah no, there is no filter to check whether all associated tasks are completed.
Solved
RGasparetto on June 11, 2025
Good evening everyone, I’m looking for guidance on how to manage a contact’s marketing status based on their subscription activity using HubSpot workflows. Specifically: If a contact has at least one active subscription, they should be set as read more
Accepted solution
Recognized Expert
June 11, 2025 11:43
Hi @RGasparetto I have done this for s few customer's. You essentially need a list or two, one for when they should and shouldn't be marke...read more
Solved
pahy96 on May 21, 2025
My organization has a number of tools available for free download. With each tool is a unique workflow that sends a series of nurture emails relevant to the tool's topic/content. I just realized that if someone downloads a bunch of tools in one go, read more
0 upvote
1 Reply
Accepted solution
Hall of Famer | Partner
May 21, 2025 16:08
Hi @pahy96 , The best way to go about this, in my opinion, is to create a property, e.g. 'Currently in nurturing' which you set at the beginni...read more
Solved
MNeustadtl on May 14, 2025
Hi everyone, I’m setting up a training registration flow in HubSpot and would love some insight on how to properly trigger the creation of a custom object record from a form submission. Here’s what I’m trying to accomplish: ✅ What I’ve Bui read more
Accepted solution
Participant
May 15, 2025 09:09
Hi there, thanks for the tip! I was actually able to resolve my first problem (new record/custom object) by eliminating alltogether the "create recor...read more
Solved
KWalton7 on May 12, 2025
Hey! I'm pretty new to HubSpot and inherited it from an ex-colleague, so bear with me... We run a customer satisfaction survey through the platform, using a Form for the survey itself, emails and lists synced to SFDC. We have an established work read more
0 upvote
3 Replies
Accepted solution
Top Contributor | Platinum Partner
May 12, 2025 11:54
@KWalton7 thank you for the clarification — that definitely helps! Given that the issue happens when all 5 survey scores are identical within a s...read more
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