Creating a "Missed Call" Workflow for Sales Reps

McBainKD
Contributor

Hey everyone!
Is there a way to create a Workflow for when a rep calls a customer in Hubspot and marks the call as "Missed call" to automatically send out a templated email to the customer?Essentially looking to create a "sorry, we missed you" automated follow up and the current workflow I'm looking as is using Marketing emails and I don't know if that's the best way.

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1 Accepted solution
karstenkoehler
Solution
Hall of Famer | Partner
Hall of Famer | Partner

Hi @McBainKD,

 

If you want to a marketing email, you would use a contact-based workflow (Menu > Automation > Workflows) for this. It could look like this:

 

karstenkoehler_0-1649617710551.png

 

This email can be sent from the contact owner:

 

karstenkoehler_1-1649617765457.png

 

You could further narrow down the enrollment criteria of the workflow to avoid certain scenarios (e.g. a call with a customer triggering this email).

 

Generally, I'd recommend using templates for this rather than an automated marketing email. There's simply a fairly high risk of this going wrong (e.g. an inbound call shortly after an unanswered outbound cal) and the email still being triggered.

 

Templates would give full power to the sales person who can then decide whether to send this right after the call or not: https://knowledge.hubspot.com/templates/create-and-send-templates

 

Hope this helps!

Karsten Köhler
HubSpot Freelancer | RevOps & CRM Consultant | Community Hall of Famer

Beratungstermin mit Karsten vereinbaren

 

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3 Replies 3
karstenkoehler
Solution
Hall of Famer | Partner
Hall of Famer | Partner

Hi @McBainKD,

 

If you want to a marketing email, you would use a contact-based workflow (Menu > Automation > Workflows) for this. It could look like this:

 

karstenkoehler_0-1649617710551.png

 

This email can be sent from the contact owner:

 

karstenkoehler_1-1649617765457.png

 

You could further narrow down the enrollment criteria of the workflow to avoid certain scenarios (e.g. a call with a customer triggering this email).

 

Generally, I'd recommend using templates for this rather than an automated marketing email. There's simply a fairly high risk of this going wrong (e.g. an inbound call shortly after an unanswered outbound cal) and the email still being triggered.

 

Templates would give full power to the sales person who can then decide whether to send this right after the call or not: https://knowledge.hubspot.com/templates/create-and-send-templates

 

Hope this helps!

Karsten Köhler
HubSpot Freelancer | RevOps & CRM Consultant | Community Hall of Famer

Beratungstermin mit Karsten vereinbaren

 

Did my post help answer your query? Help the community by marking it as a solution.

McBainKD
Contributor

Hey, that sounds great. 

Is there a way to include Templates in a Workflow? To automatically send a templated email based on a certain action?

0 Upvotes
karstenkoehler
Hall of Famer | Partner
Hall of Famer | Partner

Hi @McBainKD,

 

This is only possible via sequences (you could create a one email sequence). It requires a Sales or Service Hub Enterprise Subscription, see here: https://knowledge.hubspot.com/sequences/enroll-contacts-in-a-sequence#enroll-contacts-in-sequences-u...

 

Without an Enterprise subscription, you would have to choose between a task for the contact owner or a automated marketing email.

 

Best regards!

Karsten Köhler
HubSpot Freelancer | RevOps & CRM Consultant | Community Hall of Famer

Beratungstermin mit Karsten vereinbaren

 

Did my post help answer your query? Help the community by marking it as a solution.