Hi @PJMcDermott and others, I am the co-founder at CloudFiles and we recently created a detailed article that solves this very issue for HubSpot users.
We have created a HubSpot workflow using CloudFiles actions that makes the following process possible. The video below is divided into 6 steps -
Create a new deal- We create a new deal called ‘File Request Demo’ which triggers a HubSpot workflow
Wait for the link to appear- After some time, a sharing link would appear on the deal. It takes some time because we need to wait for the workflow to finish execution.
Open link in new tab- We access this link in a new tab, just like a customer would open it.
Upload files- It shows an area to upload files where we upload a few files of any type
See uploaded files in HubSpot- The uploaded files are accessible from the deal record in HubSpot
See uploaded files in Google Drive- The uploaded files are transferred to Google Drive and are visible from their as well
Detailed steps on creating this workflow along with pricing info for this use-case can be found in this article.
It is important to note that there is a whole lot of customizability possible in this modular workflow. E.g. you can setup notifications when files are received, use any cloud storage at the backend, create a new folder for each client and dedicate it for the uploads etc... The article mentions these as well. Here's how the final workflow looks like.
Justo nos sucede lo mismo, nosotros somos una fintech y los documentos de nuestros clientes son sensibles, sobre todo los de B2B, la opción que dimos fue envíar un formulario donde ellos pudiesen cargar la información y esta llegase directamente al contacto dentro de husbpot; cada usuario de hubspot puede ver lo de sus clientes, entonces es lo que pudismo hacer hasta ahora
Si te interesa aplicarlo y no te queda claro como hacerlo, por favor hazme saber
That's us! Brendan here from FileInvite - also a HubSpot admin so know both tools well.
FileInvite is best used when you know what information you want to request from someone. It's not file sharing like you get with cloud storage tools.
Our clients typically report getting information back 2 to 3 times faster than the same process via email or shared folder due to the ease of doing so for the person who has the documents.
You can build in internal workflows to accept and reject infomation. Get additional information and you can automate the renaming of files and convert documents to PDF, as well as automatically sync with cloud storage soluition so your team has access.
If using for onboarding you can setup templates to request the same "set" of documents from every new client.
You can connect FileInvite to Hubspot via Zapier, or just use the same UUID or a case file reference in both systems to allow for easy searching.
Everything is encrypted and we have SOC2 Type2 security. Feel free to sign up for a free trial today at www.fileinvite.com - let me know if you have any questions and I can step you through a typical use case.
Thank you @SSukys! This is so helpful. I really like it as a solution for this - and can also see using it as an onboarding solution for any company that needs to collect digital assets, files, etc. for new clients. Much appreciated.