Printing a name label when a new contact is created

RGGC
Participant

Hi everyone,

 

We are organising an event, and the guests are not invited so we don't know who is coming, we want guests to check-in via a HubSpot form and when they submit the form, we want their details to be printed onto a sticker that they can wear as a name tag. 

 

Does anyone know of an integration that could assist with making this happen? 

 

I have been researching and haven't found anything. HubSpot support also could not help. 

 

Any assistance would be appreciated 

 

Cheers

 

Rohan 

0 Upvotes
2 Accepted solutions
Ben_M
Solution
Key Advisor

There are a lot of event platforms, they are really a dime a dozen. G2 has a grid on this where you can get some idea ( https://www.g2.com/categories/event-management-platforms#grid ).  Given your current stage of registrations, I would not try to bring in a platform mid-registration as some of these can take time to implement.

 

The simplest way since you are already mid-registration would be to make sure you are adding these contacts to a list when you register. Then do an export/mail-merge into an application of your choice to print stickers out.

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Ben_M
Solution
Key Advisor

What I said still stands true for this. There are applications and solutions that solve this for you and help print nice badges, offer digital ones, etc. but given how far you are into the process I would not recommend trying to do that at this junction.

 

Instead, you can save them to a list to put into a sheet to print or you could invest in a label printer and just type them up and print them one at a time ( https://www.brother-usa.com/products/ql800 ). This really depends on available equipment and investment that you want to make. Given the time there is no integration that just prints labels as they are all related to event management so you are going to have to manually print these on-site.

View solution in original post

4 Replies 4
UnknownUser59
Member

Good

0 Upvotes
Ben_M
Solution
Key Advisor

There are a lot of event platforms, they are really a dime a dozen. G2 has a grid on this where you can get some idea ( https://www.g2.com/categories/event-management-platforms#grid ).  Given your current stage of registrations, I would not try to bring in a platform mid-registration as some of these can take time to implement.

 

The simplest way since you are already mid-registration would be to make sure you are adding these contacts to a list when you register. Then do an export/mail-merge into an application of your choice to print stickers out.

RGGC
Participant

Hi @Ben_M,

 

Thank you for the response, It's much appreciated, however, we are not looking for a way to print labels from pre-registered guests.

 

We have visitors checking in one the spot via a QR Code and need the label to print immediate after the guest has clicked submit on the HubSpot form.

 

This is why it's proving more difficult to fund a printing solution. 

 

Thanks again for your help. 

0 Upvotes
Ben_M
Solution
Key Advisor

What I said still stands true for this. There are applications and solutions that solve this for you and help print nice badges, offer digital ones, etc. but given how far you are into the process I would not recommend trying to do that at this junction.

 

Instead, you can save them to a list to put into a sheet to print or you could invest in a label printer and just type them up and print them one at a time ( https://www.brother-usa.com/products/ql800 ). This really depends on available equipment and investment that you want to make. Given the time there is no integration that just prints labels as they are all related to event management so you are going to have to manually print these on-site.