Sales Integrations

Stobber
Participante

Google Calendar integration permissions: Why???

resolver

I just tried to connect HubSpot CRM to my Google Calendar account. Google warned me of the list of permissions HubSpot was requesting.

 

 

permissions.png

Looks like HubSpot wants access to everything I do in my company through G Suite. Why do you need access to my Drive, all my email, my Spreadsheets, etc just to sync with my calendar?

I want to use more integrations, but I'm not ready to give you a camera and lift up my skirt, so to speak.

1 Soluciones aceptada
jennysowyrda
Solución
Administrador de la comunidad
Administrador de la comunidad

Google Calendar integration permissions: Why???

resolver

Hi @Stobber,

 

This document outlines some of what you are looking for. 

 

If you use the 'Gmail and Outlook Integration' with the Sales Hub product, we will have access to certain information associated with your email account and will use some of this information to provide the Sales Hub product services. We may store and use your email data, such as the distribution lists (for example, the "to", "from", "cc", and "bcc" fields), the subject lines, and the URLs of tracked links from your emails in order to provide the Sales Hub product. If you use the "Send Later" feature in the Sales Hub product, we will store the bodies of the emails (along with the associated attachments) that you schedule to send in order to provide this feature to you. You must connect your inbox to the Sales Hub product in order to use the "Send Later" feature. If you use the 'Gmail and Outlook Integration', the Sales Hub product will scan the content of your outgoing emails to identify which emails you've elected to track in order to provide you with the notifications feature. If you opt to use our template building tools, the Sales Hub product will scan the content of your sent emails to identify possible templates for use by Users of your HubSpot account. By using the 'Gmail and Outlook Integration' with the Sales Hub product, you grant us the right to access and use your information and data as described in this section. If you do not agree to the terms in this section, you should not use the Sales Hub product.

 

The intent of having all those permissions is so that if you ever want to use features across HubSpot that use that data, you wouldn’t need to reconnect your gmail account. We understand that some users want more scoping around permissions, and that’s something that the team plans to tackle this year. From myself and the team who is in charge of this product: we hear you, and we get it-- there are some limitations around what we can currently do now, but we hope to change that in the future. If you are unwilling to connect your account, we totally understand, and we can let you know when we have more defined connections in the future. 

 

Thank you,
Jenny

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Goulven
Participante

Google Calendar integration permissions: Why???

resolver

Hi there,

"that’s something that the team plans to tackle this year"

 

2 years after the jennysowyrda's answer, what about it?

 

The problem is more than a privacy issue. In my case I do have a Google account, but I don't have Gmail service. I created my Google account with my company email.

Thus, I'm stuck. I can't connect my calendar to Hubspot.

PamCotton
Administrador de la comunidad
Administrador de la comunidad

Google Calendar integration permissions: Why???

resolver

Hello @Goulven, I just checked with our team and at this time the permissions still applied in order to connect to google calendar.  Though we are asking for these permissions when connecting we do not access any data until the user actually uses a feature that requires that data.

 

I hope this information helps.

Pam

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Goulven
Participante

Google Calendar integration permissions: Why???

resolver

Not so much. I'm still stuck and can't connect my Google calendar to Hubspot... Any workaround solution?

I can't use Gmail due to my company's policy.

PamCotton
Administrador de la comunidad
Administrador de la comunidad

Google Calendar integration permissions: Why???

resolver

Hello @Goulven when you mention being stuck and can't connect, could you please provide us more details on where you are getting stuck and what steps you took so far? Could you please ensure you are following the steps on this article here?  The more information, screenshots, and details you can provide, the better I can advise on the next steps.

 

Thank you.

Pam

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Goulven
Participante

Google Calendar integration permissions: Why???

resolver

Yes, of course. Here are the details of what I did and what happened:

  1. Login to Hubspot using "Connect with Google"
  2. Going to Sales > Meetings
  3. Click on "Connect your Google calendar"
  4. Confirm modal clicking "Connect your calendar"
  5. Confirm again clicking "Accept and connect to Google"
  6. In the Google page, I pick my user account
  7. Then, I click on "Authorize"
  8. This redirects me to Hubspot with the following error message: "Sorry. There was an issue connecting to your account. Please try again or contact support"

 

IMHO, this is an OAuth issue due to the scope of authorizations required. As I said, I have a Google account created using my company email address. But I don't have Gmail service.

 

In few words: having a Google account does not mean having Gmail.

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PamCotton
Administrador de la comunidad
Administrador de la comunidad

Google Calendar integration permissions: Why???

resolver

Hello @Goulven, checking your email associated with your Community account I can see an error trying to connect your inbox, the connected inbox's connection type does not match the correct connection type. You must reconnect your inbox as a different inbox type. You can reconnect by going to connect a new inbox, under the correct email provider, with the same email address. That will convert it into the new inbox type. This may be the reason why you are seeing this error since the inbox is not matching with gmail. 

 

This article here: Set up the meetings tool; when you connect a calendar to the meetings tool, the associated inbox will connect in your email integration settings. You may want to work with your IT team to ensure you have a Gmail email connected in order to connect your calendar.

 

Kindly,

Pam

 

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Goulven
Participante

Google Calendar integration permissions: Why???

resolver

Thanks for your answer @PamCotton but, I don't have a Gmail account. Having a Google account does not mean having Gmail.

My company uses ProtonMail as mail provider (end-to-end encrypted mails). Thus, Hubspot will never have access to my inbox.

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tombradley
Participante

Google Calendar integration permissions: Why???

resolver

Is there any news on this feature? It's shame because the meeting scheduler looks like an excellent feature that I would really like to take advantage of but granting access to our entire G-Suite to a third party just isn't acceptable.

RJVH
Participante

Google Calendar integration permissions: Why???

resolver

I was excited to using the Google Calendar "Book a meeting" integration as well, but stopped short of connecting it with my Google Account since it's asking to have access to all of my Google Drive and more. There's no way I am legally granting a third-party company halfway across the world access to all of my Google Drive just so that people can book in a meeting in my Google Calendar... Imagine if there's a security breach?

 

Any idea when this will be resolved? For now, I will need to look elsewhere.

TSteiger-CA
Participante

Google Calendar integration permissions: Why???

resolver

Any ETA on these premissions being restricted? Or can you allow calendar events to be added by an external API call so someone can build a tool that allows for pushing calendar information to your booking solution as opposed to needing full access to all of G-Suite?

francescov
Participante

Google Calendar integration permissions: Why???

resolver

I'd like to add my voice raising these privacy concerns.

 

Hubspot is a great business tool but is not worth giving away all our data and know-how. Please let us know when the permission range will be cut off. We'd like to move on a paid subscription but will surely not until that important issue is tackled.

 

Thank you,

Francesco

Paradigm
Miembro

Google Calendar integration permissions: Why???

resolver

This is a huge issue for us also, the data permission is very wide and feels to much.

 

Hubspot, please could you update on whether there has now been any change to this?

 

Many thanks

Kitty

jennysowyrda
Administrador de la comunidad
Administrador de la comunidad

Google Calendar integration permissions: Why???

resolver

Hi @Stobber,

 

These permissions are required due to technical limitations. Your privacy is a top priority for HubSpot; if you would like to read more about this, I wanted to share HubSpot's privacy policy.

 

Additionally, I wanted to mention that though we are asking for these permissions when connecting, we do not access any data until you uses a feature that requires that data.

 

Thank you,
Jenny

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jacobjoseph
Colaborador

Google Calendar integration permissions: Why???

resolver

That's not reasonable or acceptable... "Hey can I have the keys to your house and safety deposit box... just in case I need them later... I promise not to use them but I will also make them available to some of my employees."

Stobber
Participante

Google Calendar integration permissions: Why???

resolver

Hi Jenny - 

 

Thank you. I opened the Privacy Policy. It referred to definitions in the ToS document, and it was complemented by the DSA document. The DSA, in PDF form, is 24 pages long. The ToS and PP are of comparable length. I hope you'll excuse me for not wading through ~70 pages of strict legal language in order to get my questions answered.

 

Maybe you can point me to the pertinent sections and clauses for explaining why you need rights to do these things when I connect my Google Calendar?

  • Read all my email
  • See all my private cloud files
  • Download my contacts
  • Manage my site's Google search optimization
  • Manage my domain list
jennysowyrda
Solución
Administrador de la comunidad
Administrador de la comunidad

Google Calendar integration permissions: Why???

resolver

Hi @Stobber,

 

This document outlines some of what you are looking for. 

 

If you use the 'Gmail and Outlook Integration' with the Sales Hub product, we will have access to certain information associated with your email account and will use some of this information to provide the Sales Hub product services. We may store and use your email data, such as the distribution lists (for example, the "to", "from", "cc", and "bcc" fields), the subject lines, and the URLs of tracked links from your emails in order to provide the Sales Hub product. If you use the "Send Later" feature in the Sales Hub product, we will store the bodies of the emails (along with the associated attachments) that you schedule to send in order to provide this feature to you. You must connect your inbox to the Sales Hub product in order to use the "Send Later" feature. If you use the 'Gmail and Outlook Integration', the Sales Hub product will scan the content of your outgoing emails to identify which emails you've elected to track in order to provide you with the notifications feature. If you opt to use our template building tools, the Sales Hub product will scan the content of your sent emails to identify possible templates for use by Users of your HubSpot account. By using the 'Gmail and Outlook Integration' with the Sales Hub product, you grant us the right to access and use your information and data as described in this section. If you do not agree to the terms in this section, you should not use the Sales Hub product.

 

The intent of having all those permissions is so that if you ever want to use features across HubSpot that use that data, you wouldn’t need to reconnect your gmail account. We understand that some users want more scoping around permissions, and that’s something that the team plans to tackle this year. From myself and the team who is in charge of this product: we hear you, and we get it-- there are some limitations around what we can currently do now, but we hope to change that in the future. If you are unwilling to connect your account, we totally understand, and we can let you know when we have more defined connections in the future. 

 

Thank you,
Jenny

jacobjoseph
Colaborador

Google Calendar integration permissions: Why???

resolver

This should really be a high priority issue. It's a major security vulnerability and I am not sure we can use Hubspot going forward if Hubspot does not prioritize information security.

jacobjoseph
Colaborador

Google Calendar integration permissions: Why???

resolver

Any update on this?

 

I can not use this feature because we have sensitive client data in Google Drive.. We do not use ANY Hubspot features with Google Drive. 

 

These permissions are way too permissive.

 

I understand you would need to ask for consent more than once for different features, but requesting such invasive permissions is very concerning about Hubspot's ability to understand information security.

 

It's also frustrating because the meeting feature is one that I was most interested in using immediately.

jacobjoseph
Colaborador

Google Calendar integration permissions: Why???

resolver

In what scenarios do you need access to see and download ALL of my Google Drive files?

LarryH
Participante

Google Calendar integration permissions: Why???

resolver

Hi,

Same issue for me.  Can't provide that much Google access to HubSpot, which is a shame, because I want to link calendars.

Separate question:  Does linking with Google Calendar include linking to Google Tasks?

Cheers

zcashero
Participante

Google Calendar integration permissions: Why???

resolver

So I have a different use case that is blocked by this same problem. I agree with more fine-grained configurations for permissions access, but I am especially frustrated because it seems that I can't integrate the Google Calendar in the way that I need it.

 

I am using Google Calendar with a Google Account that I have set up under a different domain (@mydomain.com), but I don't want to enable a gmail account under this same Google Account, so I am strictly using it for Google Calendar so that the primary email address is @mydomain.com and is not @gmail.com so that my invitations come from my business email and not a @gmail.com email address. I am not interested in using G Suite because we have no need for using any of the other applications besides Google Calendar.

Therefore, I am trying to connect a Google Account to the Meetings integration to use in Hubspot, but there is no Gmail account associated with this Google Account. After a bit of deduction and looking at the error log, it seems that is not allowed because it is trying to integrate everything all at once (gmail, calendar, Drive, contacts, etc.). Therefore, it gives me an error that there is a connection problem.

 

Screen Shot 2020-02-10 at 2.58.49 PM.pngFirst I try to integrate the Google Calendar through the Meetings tool. I try to connect it, and it asks me to sign into my Google Account (@mydomain.com), so I sign in, accept the permissions, and it tells me there is a connection error, but it is not very explicit.

 

After that, I noticed that there was a new inbox under Email Integrations that tried to connect a Gmail account to @mydomain.com (where one doesn't exist), and of course it couldn't complete the connection, so it shows it as disabled. 

Screen Shot 2020-02-10 at 2.47.17 PM.png

 

Out of curiosity, I tried to "Reconnect" the Gmail email integration. It led me through the same steps, to log into the account and accept the permissions, but this time it gave me an error log, and I received the following error.

 

GmailSubscriptionError{type=STOP, error=googleApiErrorForApiRequest(GoogleApiError{error=ErrorBody{errors=[Error{domain=global, reason=failedPrecondition, message=Bad Request}], code=400, message=Bad Request}})}

 

So, basically, this is blocking me from being able to use my Google Calendar with my work email address and integrate it with the Meetings tool in Hubspot. 

 

Note: I have already tried creating a Gmail account associated with this Google account in order to successfully integrate to Hubspot, but this does not work for us, because after that, the primary email address of the Google account is @gmail.com instead of @mydomain.com which would look unprofessional and confusing to send out meeting invitations from a @gmail.com email address.

 

@jennysowyrda any solutions or workaround would be much appreciated to be able to use the Meetings tool, as we're moving up to the Sales Professional and Marketing Professional in the next couple weeks and want to integrate everything we can.