Get me to the meeting on time.

[JonPayne]

Online or offline, it’s hard to get everyone to arrive on time for internal meetings. The best leaders know this is essential to make the most of your time together.  What’s the best incentive to get people in the room on time, every time?

*To learn more about this, check out the Maintaining Alignment With Smarketing Meetings lesson via HubSpot Academy. 

[ELópez2]

Se debe hacer un Smarketing, hablando de estos puntos, haciendo participar a todos y aplicando el cumplimiento de los horarios con motivacion y si no se cumplen tendran sanciones despues de tres avisos.

[RRubi]

As someone else suggested, two easy ways to ensure prompt attendance is frequent reminders and snacks/drinks. 

I also liked someone's suggestion to get right down to business; however, I also feel there's a danger to that. With team building, you need rapport and cutting out a bit of small talk at the beginning is quite jarring. Perhaps experiment depending on how close your team is.

[DMejiaCastro]

se debe tener una agenda activa, actualizada y con recordatorios diarios, que permitan que todo el equipo este puntual en las reuniones y eventos programados

[Dyrrachium]

To ensure everyone arrives on time for meetings, you should start promptly at the scheduled time, even if not everyone is present. (Personally what I do). This demonstrates respect for those who are punctual and sets a clear expectation. Acknowledge and thank those who arrive on time to reinforce this positive behavior. Establishing a simple late policy, where latecomers might miss key information or bring treats next time, can also encourage punctuality. By consistently doing this, you create a respectful and efficient meeting culture that values everyone’s time.

[YdeBritoManoc]

Set reminders during the week and send an email a day before to make sure everyone knows and remember about it. A good incentive is having some coffee and fast breakfast for the team. 

[gcallejasviva]

😁

[alannarhodes]

The best incentive to get people to respect your meeting dates and times is to provide value ahead of time and extend respect to each team member continuously so they want to attend meetings with you.  

[MukhtarMeer]

A simple meeting reminder helps the most we are all busy and need to be reminded of things from time to time.

For some this could even mean call in the morning to confirm they are still available to meet and that no other emergency has taken place.

[MarcBissonnette]

The best darned way to incentivize people to attend the meetings is to have them actually *matter*.
Once the meeting is done, minutes/summary, precis should be sent out to tall. 
A list of action items that were asked/suggested shoud be listed.

Importantly; Point out when that action item has been completed *and highllght the fact that it came from one of the team meetings*

From a management POV, it never hurts to throw in a highlight of one or more employees who did something particularly well since the last meeting - ideally, use at least two, with one of those employees that are highlighted NOT being in sales or marketing. 

-Marc

[alannarhodes]

Yes, I agree with this. Sending out a meeting recap is essential! It is even better to have them documented on an ongoing basis and stored in the cloud. 

[SJBerry1]

indeed - I agree with this. Fomo is sometimes a great motivator. If your meetings are consistently useless for the first ten minutes while you "break the ice" then no one will show up on time. If people who are 5 minutes late always feel like they missed something very important, they'll stop being late for sure

[alannarhodes]

FOMO is accurate, and so is a lunch invitation. 

[KDomínguez]

One of the best initiatives is to motivate or invite all the members of the meeting to participate, it is very good to listen to their thoughts, point of view and contemplate ideas from the whole team.

Another great initiatives is to do some activities, and have these meetings regularly. This allows us to have an overview of the current situation of each team, refresh ideas, and focus on the goals so we can align the actions between both teams and have better practices.

[LBJR]

Um this is actually a tough one because peoples lives etc The best way to incentive would be to just cultivate a good culture in the workplace something will always come up but lets say you have a decent and a bad enviornment vs a good enviornment 10 people in each enviornment if its good im expecting 8/10 that is good #s decent 5/10 showing up bad 1 or 2/10 showing up. if enviornment is good I might not be able to get a good 10 consistently but if we can average else 7 out of 10 every time those are good numbers I think that is the best solution to this question

[LBJR]

This inlcudes specifics as well because you not going have to worry about nuances if people actually like working with you

[ChrGeo_GR]

I don't think you need any particular incentive when you are invited to participate in internal meetings, regardless of your position. But, you need to feel and understand that your time is respected, and your opinion will be objectively evaluated; on the other hand, you should acknowledge your accountability for what you do or don't do before and during the meeting.

What we use as best practices before any meeting is the following:

1. Timely inform the participants about the suggested date/time and duration of the meeting. The choice is made based on their calendars that we can review, so everyone feels like we respect their schedule and priorities; but we also need them to respect our intention to invite them to the meeting, and act accordingly (i.e., avoid booking anything during the meeting time, prepare themselves etc.).

2. In the invitation, we always include the preliminary agenda. We call it "preliminary", because we ask the participants to contribute to the topics to be discussed. Once we get responses from all, we share the "final agenda". It is important to note that if someone has nothing to add, we ask for a "nothing to add" reply.

One personal and absolutely subjective remark, after having read the replies here, which I found profoundly interesting.

If a company ends up penalizing staff for being late at meetings, something is wrong -and it's not just the person who is late. It is like a demo you have booked, but the prospect never shows up, or shows up with a limited time and/or focus on what you are going to present... In this case, you need to redefine the structure of the meetings' preparation and realization.

[JCampos11]

Some incentives are public recognition to the group and making it standard so that everyone expects it and can look forward to it, calling people out when they're late/giving a stern look when they enter, or alternatively kicking them out so that it becomes habit and they know there are consequences if late.

[CeeKayNg]

Here are some tips that have worked for me: 

• There should be someone with authority initiating the meeting, people will be more interested in coming. 
• Do not be too dependent on autoreminders in meeting apps or thinking the agenda of the meeting is so important (cause this might me subjective). Sometimes a personal message or a call before time goes a long way. 
• Invite only people who are important and contributing to meetings. The less people the less probability for lateness. 
• Sometimes a little public rebuke to the offender making the person understand how the lateness is a show of disregard to all present and should reconsider the weight of the decision. 
• Always start the meeting on time, no matter who is present. 
• Make your meetings safe environments where everybody can contribute and they will look forward to the engagement. 

[Agentdelaney]

The best incentive is maybe to invite to the meeting based on "looking to correct our outreach to X" as the opener.  Give both sides an increntive to join because both marketing and sales would benefit from this solve.  As the meetings progress, both sies will see more and more benefit from getting things corrected.

[BukunmiOdetayo]

The best incentives I can think of in this case will be leading by example and making the attendees feel they have something to gain if they arrive on time, or to lose if they come late.

When people feel held accountable and responsible, you spend less time forcing or reminding them to do what they are supposed to do.