Jun 29, 20219:17 AM - edited Aug 12, 202111:08 AM
Key Advisor | Diamond Partner
Get me to the meeting on time.
Online or offline, it’s hard to get everyone to arrive on time for internal meetings. The best leaders know this is essential to make the most of your time together. What’s the best incentive to get people in the room on time, every time?
The best incentive is maybe to invite to the meeting based on "looking to correct our outreach to X" as the opener. Give both sides an increntive to join because both marketing and sales would benefit from this solve. As the meetings progress, both sies will see more and more benefit from getting things corrected.
The best incentives I can think of in this case will be leading by example and making the attendees feel they have something to gain if they arrive on time, or to lose if they come late.
When people feel held accountable and responsible, you spend less time forcing or reminding them to do what they are supposed to do.
Nobody should need any sort of incentive if the right example is set by leaders within the organization. This all starts at the top.
People show up late for meetings when...
1. Leadership sets a poor example by rourtinely running late.
2. Leadership allows people to run late and waits five minutes past the scheduled start time so the stragglers can show up.
3. Leadership doesn't pay attention to which people are / are not engaged during the conversations.
4. Leadership doesn't require people to have their cameras on during Zoom meetings.
If team members all understand the expectations that meetings will start on time, cameras must be on, and the leaders lead by example, this will minimize tardiness.
Well for me, getting peple to be on time for meeting i a company culture problem not an incentive thing. i believe in sustainability.
Q. What will you do if there was no incentive?
Q. How long can you continue with incentive?
The goal of the meeting is to move forward and i believe this should be for the benefit of the organizatio and the individuals. so Early arrival for meeting online or real time is a culture problem and should be treated as such.
NOTE: People are committed to something based on the degree to which that thing or association is directly or indirectly helping them achieve their ultimate life goal not immediate gratification.
Well for me, getting peple to be on time for meeting i a company culture problem not an incentive thing. i believe in sustainability.
Q. What will you do if there was no incentive?
Q. How long can you continue with incentive?
The goal of the meeting is to move forward and i believe this should be for the benefit of the organizatio and the individuals. so Early arrival for meeting online or real time is a culture problem and should be treated as such.
NOTE: People are committed to something based on the degree to which that thing or association is directly or indirectly helping them achieve their ultimate life goal not immediate gratification.
If you have the right culture in place of accountability and ownership, then team members will inherently get to the room on time. I suggest everyone read Extreme Ownership which goes more into detail about this idea.
Internal meetings should be proactive in a collabortaive sense, with an active guide for follow-through post meeting for key discussion points brought up by the team. With <10 members per meeting ,bi-weekly meetings should be limited to 50-70 minutes in length, with open internal discussions happening via slack or other channels throughout this time period as well.
1) I often used the words "pychological safety" to enable a sense of safety for all without any repercussions. That would be my starting point during the intials stage.
2) Highlight the value that smarketing meeting will bring to the workers through the process of identification of problems and deciphering a solution based outcome. A sense of being heard, valued and appreciated goes along way for people wanting to be in the room.
3) Setting the bar for collaboration as an example for the rest of the organisation. Being part of a special process or structure that delivers change to everyone - thats a great feeling to have!
1. Make sure that the meetings are providing true value to the team. If they don't find it useful or productive they will be less likely to show engagement to attend.
2. Setting the proper expection
3. Make sure during the meeting everyone feels safe to express themselves and their ideas and be inclusive with all of the team members. I have been in meetings where the meeting leader would pose a question and people would raise their hand to speak and the meeting leader would call on the same person every time to answer. Others in the group felt devalued and it came to a point they would make excused why they couldn't make the meeting.
4. The time of day is really important. When the meetings are scheduled shortly after the start of the work day people are fresh and haven't become caught up in their daily work.
Whats worked to build excitement is to have a practice to 'make the first 5mins the most interesting'...topics like key announcements, news, industry trends and achievers accomplishments...and even periodically with an element of surprise to have give aways like special company branded goodies that can be shipped later....all in first 5mins.
Another way that HR teams fancy is to have punctuality as a KPI that is evaluated and scored for in appraisals.
The simplicity of your answer is challenging @DHeron! Pretty sure I can't make all meetings that short but you've inspired me to take a look at my diary and chop down some more regular meetings to 15 mins. Thanks!
Inform all, that they have to prepare for the meeting, talking about their painpoint, brainstorming solutions, establishing processes. When all the people feel they are going to participate, share, be heard and contribute, they will feel accountable and more responsible. and Believe me they would be at time.
I guess, keeping a record of on time participants and late comers and incentivising the more disciplined participants by sending them a thank you note by the meeting organiser via an email, marking all the other participants, once a month, will help people modify their behaviour.
The wonderful Meri Williams once told me that the best way to get ANYONE into a meeting on time is to wander through the office with warm pastries 10 minutes before it’s due to start.