Very high volume Workflow tips

SOLVE
Occasional Contributor

Hello:

 

Does anyone have any best practices for handing very high volumes of records in one off workflows?    (like tens of thousands of records)

 

I have found pathing people off into different paths based on an integer value in their record helps to keep things under control but I am wondering what other people do.

 

The HubSpot interface is very good for showing how many people are active, but are there any other reports that you use to keep an eye on how things are going?

 

Thanks for any advice you can provide.

 

Alex

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Solution
Community Thought Leader | Diamond Partner

Hi @anejako@nicolebrenner

 

I don't have any specific experience that relates to this but do agree that mid-workflow analysis and reporting is kinda limited right now. 

 

One thing that comes to mind is that you could add workflow actions at various steps that add and remove contacts from static lists. 

 

This way you could add all contact who reach a specific action (probably a delay) to a list and easily see who is there. When they pass that point, another action could remove them - before they are then added to a new list. 

 

It's manual and its extra work for sure, but if there are large numbers of contacts it might be of some help.

 

Hope that helps.

 

Phil Vallender | Inbound marketing for B2B technology companies

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Top Contributor

One of the things I also like to do is to create some lists of the contacts who have completed the workflow. I use this filter on the List tool:

Screen Shot 2017-06-28 at 1.06.19 PM.png

This way I can also use filters like "contact has opened email" and "has recently visited URL containing" - I come up with my own factors that seem relevant to my workflow and get a sense for how many people are engaging with these parts of my site/content. 

HubSpot Moderator

Hey @anejako, great question!

 

cc:@ndwilliams3 @Phil_Vallender @Pablo

Do you guys have any particular strategies you use with high volume workflows?

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Solution
Community Thought Leader | Diamond Partner

Hi @anejako@nicolebrenner

 

I don't have any specific experience that relates to this but do agree that mid-workflow analysis and reporting is kinda limited right now. 

 

One thing that comes to mind is that you could add workflow actions at various steps that add and remove contacts from static lists. 

 

This way you could add all contact who reach a specific action (probably a delay) to a list and easily see who is there. When they pass that point, another action could remove them - before they are then added to a new list. 

 

It's manual and its extra work for sure, but if there are large numbers of contacts it might be of some help.

 

Hope that helps.

 

Phil Vallender | Inbound marketing for B2B technology companies

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Occasional Contributor

That sounds like a good idea!

 

Thanks

 

Alex Nejako

Top Contributor

Thanks @Phil_Vallender !

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