Sales & Marketing Administrative Assistant (Remote/Hybrid)

[AnnieWo]

Sales & Marketing Administrative Assistant

FULL-TIME | REMOTE/HYBRID* POSITION, USA | BEGIN SUMMER 2025
*Based out of Columbus, OH - will consider out-of-state, USA applicants only.

YOU ARE

• Highly organized, naturally proactive, and skilled at supporting people, processes, and platforms.
• Comfortable switching gears between data entry, inboxes, meeting prep, calendar wrangling, and CRM updates.
• Tech-confident: fluent with systems like HubSpot, Microsoft Suite, and task/project tools—and open to learning others.
• A clear communicator who takes pride in creating clarity, solving small problems before they become big ones, and being the go-to person others can count on.

WE ARE

A close-knit team of professionals with deep knowledge of ERP software and the manufacturing industry. We stop at nothing to be accessible and find a solution for our customers. But that is not the only thing that makes us great—we trust and respect one another, give each other the space to do our best work, and stay a minute away if anyone needs help. We pride ourselves on excellent work, clean systems, and celebrating the impact of the people who make it possible.

JOB DESCRIPTION

CRM Data Quality Management (HubSpot & Internal System)

• Enter and update records (contacts, companies, deals) accurately and efficiently.
• Monitor for duplicates, bad data, or missing fields—and clean up regularly.
• Maintain consistency across lead statuses, lifecycle stages, and properties.
• Support list segmentation and contact management for marketing emails.
• Email outreach management, email templates and building sequences to support seller outreach.

Sales & Marketing Support

• Track campaign activity, follow-ups, and basic engagement metrics.
• Assist in building and auditing reports for pipeline reviews, campaign performance, or leadership visibility.
• Support preparation of client-facing proposals, pitch decks, and related documentation—ensuring they are accurate, on-brand, and professionally presented.
• Help coordinate internal calendars, marketing events, and project tracking tools.
• Create and maintain documentation for CRM, sales, and marketing processes.
• Learn and adapt to new software tools as needed.
• Clean up and standardize sales PowerPoint decks to ensure they are client-ready and consistent with brand guidelines.
• Assist in the creation of tailored presentations for live sales opportunities, collaborating with sales team members to reflect prospect-specific insights and needs.
• Maintain accurate and up-to-date information in vendor CRM portals, ensuring proper visibility and compliance with partner reporting requirements.

Reporting & Organization

• Help update reports or dashboards for sales/marketing visibility.
• Audit reports and flag any inconsistencies or data gaps.
• Keep internal folders, shared docs, and lists organized for team access.

Operational & Process Support

Calendar & Meeting Management:

• Schedule sales/marketing syncs, campaign launches, internal reviews, and customer calls.
• Ensure agendas are set and follow-ups happen.

Documentation:

• Maintain SOPs, naming conventions, meeting notes, playbooks, and campaign recaps.
• Ensure the team always knows where to find “how we do things.”

Internal Coordination & Communication

Inbox & Message Management:

• Monitor shared inboxes or LinkedIn/company social DMs.
• Route inquiries to sales or marketing team members appropriately.

Sales Enablement Support:

• Help keep templates, decks, and collateral organized and accessible for the team.

Culture & Team Support (Even Remotely!)

• Help reinforce consistent standups, check-ins, and monthly reviews.
• Track wins, birthdays, or sales goals hit.
• Coordinate small team moments like virtual lunches, gift cards, or shout-outs.

IDEAL CANDIDATE

Must-Have:

• 1–3 years of hands-on experience with HubSpot CRM.
• Prior experience in a support, administrative, or coordinator role—especially in a sales or marketing team.
• Strong attention to detail and a love of clean, accurate data.
• Organized, dependable, and self-motivated with solid written communication.
• Comfortable juggling multiple tasks and tools in a fast-paced environment.

Nice-to-Have:

• Familiarity with vendor CRM portals and marketing automation tools.
• Experience supporting proposal creation or client-facing presentation development.
• Exposure to remote team environments and modern collaboration tools.
  
  REply to this post or send interest and questions to:  teammarketing@algorithminc.com