Great minds think alike

1. This is for anyone using the CMS platform.  2. Our goal is to bulk delete all images in HubSpot that are not being used on CMS pages.  3. The value of this is time-saving. My client is a custom home builder. They have hundreds of images and multiple copies of the same image living in HubSpot. They want to clean up their portal by deleting unused images but there is no easy or convenient way to do this now.  4. Not to my knowledge.  5. I imagine when in Files, once you select images, there is the "Active files" or "Archived files" dropdown. Perhaps in Active files, there is the checkbox that says "Show all unused images." Something to that effect.  ...read more

We share a number of documents via custom URLs that we would like to redirect to the document, without any of our users being associated sith the document and without the document being tracked.  ...read more

These features would be helpful to web developers, Hubspot admins, and social media coordinators:   Disallow uploading of files to the root directory. Ability to assign pre-determined upload folders for specific roles.For example: Social media coordinators could only upload images to the social media folder. Web developers could only upload files to the website folder. Images used in social posts (posted through Hubspot) should not show not used anywhere. They should show which social post or at least they were used in social post. This would help in removing files that are actually not used anywhere. Ability to specify alt-text for images in file manager. This property would get carried over when the image is used in an email or web page. Ability to change columns used in file manager view - much like you can do for contacts and companies. Display items such as: file resolution/dimensions uploaded by number of times used Ability to export this information to a spreadsheet. ...read more

Would like to have the ability to do the following for documents stored in Hubspot file manager:   Add new versions of the document but specify an effective date/time at which the new document version would become available. Be able to specify document expiration dates. Send alerts on expiring documents. Do all of the above while keeping the document URL the same. Do all of the above from the user interface without doing this via HUbspot APIs. ...read more

TLDR; It should be possible to get the files or folders from the Root/Home level in the HubSpot File Manager with the search API (already works for sub-levels) for example with the parameters parentId=null or path="/".   With the V3 Files search API you are able to get files or folders from a specific folder.   You are however not able (confirmed by HubSpot support) to get files or folders from the Home/Root folder of the File Manager. Meaning as of posting  this idea, it is not possible to request the root level, and then continue down to sub-levels. Your only option is to start at a sub-level or to request all the files/folders in the entire HubSpot file manager.   This is needed for a lot of features that need to traverse the files/folder hierarchy. For example, a feature the mirrors the HubSpot web Browse Files feature. ...read more

It's helpful to see under each file's File Usage details it has been used e.g. Blogs, Templates, Emails etc; however, it's would also be great to see a category for Social Media when social posts are scheduled and posted through Hubspot. At the moment, these files just show as 'This file is not used anywhere'.   This would be a big help for when it comes to reviewing and tidying up the files, so users can clearly see which files really haven't been used anywhere. ...read more

My biggest pain point with the file upload feature is that it's nearly impossible to find a file that's been uploaded in the file manager. You have to find that in the form submission or in the contact record/properties.   I have clients that use the file upload property to collect important documentation from leads. And I have other clients that use the upload feature to collect assets needed to deliver on services once handed off to the customer success teams   I would love it if you could create internal folders where you manage access based on team, users, etc. that you can designate as a destination for file upload properties.   This would help: time wasted by teams trying to find an upload maintain an organized file manager by creating destinations for uploads improve the user experience in the HubSpot portal by managing access to what's been uploaded instead of hiding it in the general folder   ...read more

Our graphic designer and other content creators often need to work with an image--e.g. add a new one or replace an old one when our product gets updated--then click over to the page where the image is used to make updates (e.g. re-add the image to make sure the URL gets changed, change alt text, etc.)   Good news! There's a handy "File usage" section of the file details that shows where the image is used and provides links to edit those pages.   Bad news: While this works well for blog posts and marketing pages, it does not work for knowledge base articles. The link provided takes us to something that looks like the blog post editor, not to the normal knowledge base article editor. And you can't actually edit anything once you're there.   This seems like an obvious design mistake that should be easily rectified. ...read more

In a CMS system there is often a need for different formats and in HubSpot there will be a unique image per. format one needs. Ideally, you should have one image where you can select the focus point in the image so that all frames are based on what is the focus point being included in the format you see. You avoid many duplicates and can ensure that it looks good regardless of which device you use. Umbraco has such a CMS system, see video. ...read more