We use our restaurant menus in two ways with Hubspot. We have 10 locations with different menus. Our marketing team has a folder in Hubspot: MARKETING > FILES & TEMPLATES >>FILES >>>RESTAURANT MENUS Where we keep our menus up to date and use the link on our websites. Our sales team uses menus for events and sends the menus as documents to clients where they can review how many times the document has been viewed etc. Our sales team uses this folder in Hubspot: SALES >DOCUMENTS >>2022 RESTAURANT MENUS I was unaware that the sales team had old menus since I thought when I updated it on the marketing side, it was updated in sales. Come to find out they are different completely. GOAL: Is there a way to have one main resource in Hubspot that feeds both areas? Or is there a workaround for this that I am not aware of? To clarify, it sounds like you're keeping your menu info separately on Marketing files and then also within Sales documents, and you're wondering if there's just one single best place to keep these? I want to be able to update it only once. Resources about these documents currently: Upload and share documents Upload files to use in your HubSpot content In summary, the file manager is generally better used for internal assets that you intend to insert into your own content, while sales documents is generally better for content that you intend to distribute to clients. I'm not seeing a way to consolidate the items in these two different tools. It depends on your needs, as you mentioned above with your two teams. If you want, you can stick to just one tool, but that also depends on how that might affect your teams as well We need the ability to use an external link (for marketing) and the email viewing records (for sales), so I guess we keep it separate. Not ideal, but if there is no other way, I'll have to do that. VALUE: This would save us some time and potential issues with versions.
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