HubSpot Ideas


Update a Meeting description without sending update

When I book a meeting through meetings or in my google calendar, it shows up on the person't Hubspot profile. After the meeting takes place I want to go back and add notes to that meeting. If I do this, I have to save and send updates to everyone. 


To get around this I end up logging the meeting seperately, and it's duplicated on their profile.  Please make it so I can edit past meeting without updating everyone!

Mises à jour HubSpot
Statut mis à jour : Being Reviewed
April 27, 2020 03:57 PM

Statut mis à jour : Idea Submitted
September 20, 2017 09:09 AM

Statut mis à jour : Needs Detail
May 04, 2017 02:52 AM

Hey @monmc thanks for the post!


Can I ask if there is a particular reason why you/your team don't use the Notes tool on the contact record to record meeting details? You are able to pin these notes (as depicted below) as well as @mention any CRM users you'd like to notifty

These details will not be viewed by your leads/customers. 



67 Commentaires
Non applicable

The new "Team notes" property on meeting activities is now live to all portals. This property will never sync to the calendar invite.


This post is being closed out so for any additional product suggestions, please submit a new Idea on the forum. Thank you all for taking the time to share your feedback and help us improve our product!


That goes for any other update in the meeting! Title, attendees, time, outcome etc. I don't understand why we can't save changes without sanding updates to all attendees...


This post clearly hasn't been "closed out" - this is still a problem. In addition to meeting notes, I want to change the OUTCOME from "Scheduled" to something else without sending my customer/lead an update to the calendar invite. This is a problem.


Since this has been closed, where is the correct place to continue asking for the ability to update meetings in HubSpot without sending an email to everyone?

Contributeur de premier rang

I agree - this is still an issue. Same behavior happens with a meeting posted by Fathom (from a group Zoom meeting). I cannot attach a file or update notes without a meeting invite going out again to my attendees AFTER the meeting. This makes us look bad in front of our clients!


Hello, I can see that this idea is delivered but any time I want to modify the meeting it sends the information to the atendees. Is it really delivered ? 

Any amendment to time/date will be sent to the attendees however you can now add notes in the “Team Notes” section without any update being sent to the attendees.

Hope this helps.