HubSpot Ideas

Invorio

Sync Tasks with Calendar (Google/Outlook)

When I schedule a task (eg call) I'd like a check box to show the task in Google Calendar (like meetings, but without mailing the contact).  

HubSpot Updates
August 30, 2021 05:29 AM

Hello Dimitris,

You are correct. Today the feature works on a sub-calendar. We did this to
avoid overwhelming our customer's main calendar. Thank you for providing
feedback. We will continue to look for ways to improve this capability.

Have a great day!

Gordon

Delivered
August 26, 2021 07:27 AM

Hello HubSpot Community,

 

Syncing Tasks to Calendar is now available to all sales hub starter, professional, and enterprise customers. Please feel free to DM me if you have questions or feedback on Syncing Tasks to Calendar. We are always looking for ways to improve the platform for you. 

 

Check out this article for help getting started: https://knowledge.hubspot.com/tasks/sync-tasks-to-your-google-or-outlook-calendar

 

Thank you,

 

Gordon

In Beta
July 22, 2021 08:07 AM

Hello HubSpot Community,

 

We are excited to announce that we are putting task sync into beta for sales or service starter (or higher) customers. Task sync allows you to have your HubSpot tasks display on your Google or Outlook calendar. 

 

  • Currently the integration is one-way, meaning that updates to tasks in HubSpot will update on the external calendar, but updates to tasks on external calendars will not update in HubSpot
  • Tasks displayed on the calendar will default to 15-minute increments
  • Tasks will display as normal calendar events on the calendar specified during the task sync configuration. 

If you are interested in getting access to beta, please reach out either to your account manager or message me on the community.

 

Thank you,

 

Gordon

 

In Planning
June 16, 2021 02:47 PM

Hi HubSpot Community,

 

The team is now working to support syncing HubSpot tasks to Google and Office 365 integrated calendars so I am moving this idea to In Planning.

 

As soon as we have a Beta available, I will update accordingly. Stay tuned. 

 

Thank you,

Scott

Re: Show tasks in Google Calendar - changed to: Idea Submitted
July 10, 2019 08:35 AM

Hi all,

 

Scott from the product team here. Just want to surface my previous comment (from April 2019).

 

At this time, we are focused on baseline improvements to tasks that are required before we can successfully build the calendar integration described. That said, we certainly see the value in showing tasks in google calendar and will update this issue when we shift our focus towards solving this problem. 

 

If you’re interested in chatting with us about how you’d expect this sync to work or if you’d like to be kept up to date as we begin work on this feature, please fill out this form.

 

Thanks,

Scott

Re: Show tasks in Google Calendar - changed to: Idea Submitted
April 09, 2019 09:15 AM

Hi all - Scott from the product team here to provide a quick update. This is absolutely a must-have, and we appreciate all the feedback you’ve shared to help validate that for our team.

 

That said, it’s going to take some time for us to make the changes required to support this integration. As a first step, we’ve restructured our product and engineering teams. Today, we have an entire team focused on improving the sales rep experience -- cutting out those added steps and inefficiencies many of you have laid out in this thread. One of the first things this team has prioritized is the baseline improvements to tasks that are required before we can successfully build the calendar integration described.

 

If you’re interested in chatting with us about how you’d expect this sync to work or if you’d like to be kept up to date as we begin work on this feature, please fill out this form.

233 Replies
GSDJim
Member

This would fill a major gap!

Jochem
Member

+10 for this feature, I love working with tasks and put them in my calendar all the time. It would really help to have one place for all my appointments, meetings and tasks that gives me reminders.  That the tasks are not synced from and to Hubspot with google calendar makes tasks in HubSpot not usable for me, although I love to log every task that I have planned and completed for an account.

HopperPI
Member

Product Team: This idea should be towards the very top of your To Do list. 

 

Thank you in adavance!

 

 

riccardo65
Member

I have the same needs. I am used to work with outlook calendars and usually synchronize different calendars with outlook. It would be a great idea to get HubSpot CRM tasks sync with tasks so that I don't need to connect to CRM every time I have to check for tasks due  date and issues 

riccardo65
Member

I just got a reply from assistance and be pleased to be informed as soon as possible

andreis
Member

Hi there!

Any news on this topic?

Thanks a lot!

brianteal
Member

Even if there was a way to do it through Zapier, but I can't find anything...

mollyurigatti
Participant | Elite Partner

Love this idea! 

popica
Member

Hi Hubspot team. Any updates on the ETA for Integrating tasks with Outlook Calendar? Please advise. Thanks!

ifTHEN_Limited
Member

This is definitely something we'd like too please! Two-way task integration would be ideal, but one-way (i.e. Hubspot tasks -> Outlook or Outlook tasks -> Hubspot) would be workable.

HopperPI
Member

Hello??? 

 

Any ETA here? 

 

If only the Development Team at Hubspot responded as fast as the Sales Team...

RyanArriba
Member

Having this feature unavailable is making Hubspots CRM unusable for my team. Extremely frustrating.

rprconnect
Participant

+ 1

bkavade
Participant

+ Vote. We would like to have this feature too.

GNorman
Member

Agree - would like to see this. When doing a follow-up or assigning a task, I should be able to choose from open slots in my calendar. This seems possible since Meetings work this way. You define a time when you are available and invitees can choose. Tasks, it seems, should act the same way...

GASR
Participant

This would be a great addition to hubspot as all our staff use tasks for all their callbacks. there is also no efficient way to set a meeting while logging a call whereas tasks can be set while leaving a note while logging a call

 

 

brianteal
Member

@sjudson  after 3 years of asking, I think our company has made up it's mind to leave foe SalesForce. This TRULY IS a dealer breaker as showing tasks on a calendar (whether it be Google or Outlook) is a structure needed for our sales department. It doesn't seem like it would be difficult to create and API to allow even something like Zapier to provide the functionality to allow this process. Too bad, as there is so much work in switching CRM's, but core functionality is just not including some basic needs for businesses the size of ours. Too bad the Dev management at HubSpot aren't more concerned with our requests...

sinyang
Member

Hey. Sam here.

I'm an application developer.  I'm looking to see if I can solve this problem for the community via a MarketPlace app.

ErikGron
Participant

Hey, anyone from the Dev Team visiting the Idea Forum? This is a must! It will help our teams saving a lot of time. Nowadays, they have to add a Task and also add it to the Calendar. Ususally, we find a lot of missing tasks or events not added to Calendar. 

dbower44022
Participant

We need a single place for our users to view EVERYTHING that they are scheduled.  It is crazy to think that you woud look in Hubspot task list, and then switch to Google/Outlook calendar trying to see what is scheduled.  This makes it difficult to see when you are availble when talking with a client...  "Hold on, let me check my calendar,  oh hold a min more while I look in Hubspot....  Now when do you want to meet..........

 

If there is one major think I would like to see Hubspot address, it is the ability to look in one place and see everything I need to do!  Currently I have three or four different applications / pages that I need to visit.  Help make us more productive!