HubSpot Ideas


Sync Tasks with Calendar (Google/Outlook)

When I schedule a task (eg call) I'd like a check box to show the task in Google Calendar (like meetings, but without mailing the contact).  

HubSpot Updates
August 30, 2021 05:29 AM

Hello Dimitris,

You are correct. Today the feature works on a sub-calendar. We did this to
avoid overwhelming our customer's main calendar. Thank you for providing
feedback. We will continue to look for ways to improve this capability.

Have a great day!


August 26, 2021 07:27 AM

Hello HubSpot Community,


Syncing Tasks to Calendar is now available to all sales hub starter, professional, and enterprise customers. Please feel free to DM me if you have questions or feedback on Syncing Tasks to Calendar. We are always looking for ways to improve the platform for you. 


Check out this article for help getting started:


Thank you,



In Beta
July 22, 2021 08:07 AM

Hello HubSpot Community,


We are excited to announce that we are putting task sync into beta for sales or service starter (or higher) customers. Task sync allows you to have your HubSpot tasks display on your Google or Outlook calendar. 


  • Currently the integration is one-way, meaning that updates to tasks in HubSpot will update on the external calendar, but updates to tasks on external calendars will not update in HubSpot
  • Tasks displayed on the calendar will default to 15-minute increments
  • Tasks will display as normal calendar events on the calendar specified during the task sync configuration. 

If you are interested in getting access to beta, please reach out either to your account manager or message me on the community.


Thank you,




In Planning
June 16, 2021 02:47 PM

Hi HubSpot Community,


The team is now working to support syncing HubSpot tasks to Google and Office 365 integrated calendars so I am moving this idea to In Planning.


As soon as we have a Beta available, I will update accordingly. Stay tuned. 


Thank you,


Re: Show tasks in Google Calendar - changed to: Idea Submitted
July 10, 2019 08:35 AM

Hi all,


Scott from the product team here. Just want to surface my previous comment (from April 2019).


At this time, we are focused on baseline improvements to tasks that are required before we can successfully build the calendar integration described. That said, we certainly see the value in showing tasks in google calendar and will update this issue when we shift our focus towards solving this problem. 


If you’re interested in chatting with us about how you’d expect this sync to work or if you’d like to be kept up to date as we begin work on this feature, please fill out this form.




Re: Show tasks in Google Calendar - changed to: Idea Submitted
April 09, 2019 09:15 AM

Hi all - Scott from the product team here to provide a quick update. This is absolutely a must-have, and we appreciate all the feedback you’ve shared to help validate that for our team.


That said, it’s going to take some time for us to make the changes required to support this integration. As a first step, we’ve restructured our product and engineering teams. Today, we have an entire team focused on improving the sales rep experience -- cutting out those added steps and inefficiencies many of you have laid out in this thread. One of the first things this team has prioritized is the baseline improvements to tasks that are required before we can successfully build the calendar integration described.


If you’re interested in chatting with us about how you’d expect this sync to work or if you’d like to be kept up to date as we begin work on this feature, please fill out this form.

241 Replies

Would be great to have this feature.


Then, in Google Calendar I could make the Task either busy/available for things that are needed to get done/can be booked over by a Meeting. 


It would be wonderful if tasks created in Hubspot could be shown in an Outlook calendar! The goal is to vizualize tasks according to their deadline, and reminders could be set to appear via Outlook too. Thanks!


Hi HubSpot Community, 


Our previous CRM was able to take Google Calendar events (if formatted correctly) and turn them into tasks within that CRM. This would be AMAZING for HubSpot. I wouldn't need to create individual tasks, it's not the same as a workflow or sequence since this is really driven by client outreach. Could this become a feature? Or is there a way to already do this?

Member | Partner

We need this feature too ! 


Firstly, I would like to say that HubSpot is an excellent CRM and database system, thank you.


However, I am astonished that we cannot synchronise tasks to our Google Calendar.


A CRM is an essential component of time manangement and I can't understand why a seemingly straightforward option is not there?

I am currently using the free version, for which I am very grateful, and would in no way object to a monthly fee (within reason of course) if this option could be added.

Please can this be considered, whether free or paid?

I love the work I do, however after a head injury that required brain surgery I do have issues with time management and being able to have reminders for all of my tasks would make a phenomenal difference to my workrate and productivity.

Thanks for your time 🙂

Community Manager

Hey @Brockney,


Glad to hear you are enjoying HubSpot! If you are interested in seeing tasks sync to Google, I would recommend upvoting this idea on the ideas forum.


Thank you,


Yes, HubSpot is a fantastic CRM! Please read through this message and you will see an unfortunate error of information in the HubSpot blog...

How to Use Google Calendar: 18 Features That'll Make You More Productive

Step 17 is entitled: "Sync meetings with your CRM"


The first paragraph writes:
Use a CRM daily? It can be annoying to back and forth between your Google Calendar and your CRM. Instead, dive into your CRM settings to see if there's an existing integration with Google Calendar.


Correct, and personally it defeats the object for me.

The second paragraph states that: 
"HubSpot CRM users, you're in luck -- it's quick and easy to set up this integration. Learn more how here."

I got really excited!

Try the hyperlink that states "Learn more how here." - it links to a broken page!

It will seem that HubSpot are already aware of our desire to sync with Google Calendar and it also seems that there is a glitch. Could you pass this on to your blog team and your tech team please?

All I need to do, is..... get notifications for tasks that I have scheduled and it will be full steam ahead from me!


Hey @jennysowyrda


I have submitted a detailed suggestion here for what I believe would be useful.

This is the url (shortened for easier reading):


It also gives indications of errors in the blog section which I hope helps.

Best wishes


Community Manager

Thanks @Brockney,


I've just reached out to the team regarding the broken link-thank you for passing that along! Thanks also for sharing the link to your idea! 🙂 


Please let us know if this is in development. 

Setting up tasks in Hubspot makes absolutely no sense for me if the tasks get constantly overlooked because they're not in my calendar.


Any update on the Google calendar integration? Big missing piece for us. Thanks!



Any progress with this feature?



Big wish for our Sales team as well! Why isn't HS answering the questions of her customers? 


I upvoted this idea.


Btw: these comments are not the only one on this topic. See:


When setting a task, give the option to check a box that adds it to your google calendar. I don't think all tasks need to be synced, but some tasks do. Many times when I end a sales call, I have a specific time and date set for follow up. Currently I have to create the task inside hubspot and then go to my google calendar and create a calendar event for the follow up. It is redudant work and not a good use of my time as a sales professional. 

When a "meeting" is booked using my hubspot link, it automatically creates a calendar event for me. We need that same feature for the "tasks" process as well. 


I have to say I'm really disappointed with the utterly pathetic lack of response from Hubspot, they ask us to contribute ideas and then simply ignore them. I need integration into my Outlook calendar, as I'm sure many people do, I don't see why on Earth it would be so difficult to just acknowledge our requests and give some feedback.


Upvote, it's urgent... there is so much waste of time From agenda + task list / pipeline without any sync




Ditto all the above comments... Calendar feature is great for inbound sales when clients are wanting to book an appointment but as an outbound salesperson, not having this feature of being able to plan tasks into my day is a real pain.

I call different time zone regions and having this task sync to calendar feature would be awesome. 

Would be glad of any advice on how other Hubspotters are doing it effectively now. 


I have a very basic work around. I go to my task list every morning and just work down the list, opening each account and making calls from my cell phone. I can't use the dialer from brower because my internet is so slow. I also make a handwritten list each day just to make sure I'm getting all the calls made AND it satisfies my need to check things off a list. The Task List disappears when you've checked off the task which doesn't satisfy my need to see all the boxes checked. ACT crossed out the calls as you made them but they were still on your calendar. I miss the feature that ACT has where it lists all your scheduled calls. Unfortunately you can't schedule a call in Hubspot unless you send a confirmation email to the customer which wouldn't work for what I do. Would LOVE an update at some point. I wish my customers were as good as everyone in this forum about telling you what the issue was. Easy to fix things when you know what they are and especially if another app has successfully done this. If anyone else can share their workarounds that would be great!



I think integration with outlook is essential. Would be far more efficient to have tasks on one platform.


I really am surprised to see this - and it also makes me wonder what the scheduling tools actually helps me.

Please let us know if this will be fixed because otherwise we have to switch CRMs