Sync Tasks with Calendar (Google/Outlook)

Invorio

When I schedule a task (eg call) I'd like a check box to show the task in Google Calendar (like meetings, but without mailing the contact).  

HubSpot updates
3 weeks ago

Hello Dimitris,

You are correct. Today the feature works on a sub-calendar. We did this to
avoid overwhelming our customer's main calendar. Thank you for providing
feedback. We will continue to look for ways to improve this capability.

Have a great day!

Gordon

Status updated to: Delivered
a month ago

Hello HubSpot Community,

 

Syncing Tasks to Calendar is now available to all sales hub starter, professional, and enterprise customers. Please feel free to DM me if you have questions or feedback on Syncing Tasks to Calendar. We are always looking for ways to improve the platform for you. 

 

Check out this article for help getting started: https://knowledge.hubspot.com/tasks/sync-tasks-to-your-google-or-outlook-calendar

 

Thank you,

 

Gordon

Status updated to: In Beta
Jul 22, 2021

Hello HubSpot Community,

 

We are excited to announce that we are putting task sync into beta for sales or service starter (or higher) customers. Task sync allows you to have your HubSpot tasks display on your Google or Outlook calendar. 

 

  • Currently the integration is one-way, meaning that updates to tasks in HubSpot will update on the external calendar, but updates to tasks on external calendars will not update in HubSpot
  • Tasks displayed on the calendar will default to 15-minute increments
  • Tasks will display as normal calendar events on the calendar specified during the task sync configuration. 

If you are interested in getting access to beta, please reach out either to your account manager or message me on the community.

 

Thank you,

 

Gordon

 

Status updated to: In Planning
Jun 16, 2021

Hi HubSpot Community,

 

The team is now working to support syncing HubSpot tasks to Google and Office 365 integrated calendars so I am moving this idea to In Planning.

 

As soon as we have a Beta available, I will update accordingly. Stay tuned. 

 

Thank you,

Scott

Status updated to: Not Currently Planned
Apr 24, 2020

Hi folks,

 

At this time there are no plans to implement this Idea.  I’d like to stress that “Not Currently Planned” does not mean HubSpot will never build this feature, just that it is not on our current roadmap. We reevaluate Ideas every so often, so please feel free to upvote and leave feedback on this thread.

 

I understand this answer may be disappointing to some of you, but HubSpot believes in transparency whenever possible.

 

Best,

Joe

Ideas Forum Manager

Re: Show tasks in Google Calendar - changed to: Idea Submitted
Jul 10, 2019

Hi all,

 

Scott from the product team here. Just want to surface my previous comment (from April 2019).

 

At this time, we are focused on baseline improvements to tasks that are required before we can successfully build the calendar integration described. That said, we certainly see the value in showing tasks in google calendar and will update this issue when we shift our focus towards solving this problem. 

 

If you’re interested in chatting with us about how you’d expect this sync to work or if you’d like to be kept up to date as we begin work on this feature, please fill out this form.

 

Thanks,

Scott

Re: Show tasks in Google Calendar - changed to: Idea Submitted
Apr 9, 2019

Hi all - Scott from the product team here to provide a quick update. This is absolutely a must-have, and we appreciate all the feedback you’ve shared to help validate that for our team.

 

That said, it’s going to take some time for us to make the changes required to support this integration. As a first step, we’ve restructured our product and engineering teams. Today, we have an entire team focused on improving the sales rep experience -- cutting out those added steps and inefficiencies many of you have laid out in this thread. One of the first things this team has prioritized is the baseline improvements to tasks that are required before we can successfully build the calendar integration described.

 

If you’re interested in chatting with us about how you’d expect this sync to work or if you’d like to be kept up to date as we begin work on this feature, please fill out this form.

228 Replies
Rachel_KL
Participant

@Gcone 

 

Gordon,

Please add me to the beta.

 

Rachel Galeski

Status updated to: Delivered
Gcone
HubSpot Product Team

Hello HubSpot Community,

 

Syncing Tasks to Calendar is now available to all sales hub starter, professional, and enterprise customers. Please feel free to DM me if you have questions or feedback on Syncing Tasks to Calendar. We are always looking for ways to improve the platform for you. 

 

Check out this article for help getting started: https://knowledge.hubspot.com/tasks/sync-tasks-to-your-google-or-outlook-calendar

 

Thank you,

 

Gordon

Jones001
Member

Can you plesae explain how this is done?

Jones001
Member
How do you sync tasks with Calendar now that this feature is available?
missiris
Member

Thank you Gordon and the Hubspot Team.

If I understood correctly, the user will have to create a subcalendar in Outllook, in order to be able to sync Hubspot's tasks.

This, I believe, is a bit less automatic syncing as I hoped it would be.

Nonetheless, I think that the best way to deal with and sync Outlook objects, would be from within Outlook with a Proprietary Hubspot button for each object (mail, contact, meeting) enabling the user to press and associate it with whatever Hubspot table/record/field he desires.

Thanks anyway for listening and bettering Hubspot

Dimitris

Gcone
HubSpot Product Team
Hello Dimitris,

You are correct. Today the feature works on a sub-calendar. We did this to
avoid overwhelming our customer's main calendar. Thank you for providing
feedback. We will continue to look for ways to improve this capability.

Have a great day!

Gordon
FLima
Member

Boa Tarde

Utilizo Mac e Iphone, sendo assim uso mail e ical.
Ao agendar uma tarefa dentro de um contato e com horario, não aparece em meu calendario, fui muito bem atendido pelo suporte Patricia e gostaria de sugeris esta integração bem como o app para MAC.

Obrigado

JKaminsky
Member

Having tasks integrate with Google calendar has been great HOWEVER, when re-assigning a task to someone else, it still reflects in my calendar. Having this updated is desperately needed.