Sync Tasks with Calendar (Google/Outlook)

Invorio

When I schedule a task (eg call) I'd like a check box to show the task in Google Calendar (like meetings, but without mailing the contact).  

HubSpot updates
Status updated to: In Beta
a week ago

Hello HubSpot Community,

 

We are excited to announce that we are putting task sync into beta for sales or service starter (or higher) customers. Task sync allows you to have your HubSpot tasks display on your Google or Outlook calendar. 

 

  • Currently the integration is one-way, meaning that updates to tasks in HubSpot will update on the external calendar, but updates to tasks on external calendars will not update in HubSpot
  • Tasks displayed on the calendar will default to 15-minute increments
  • Tasks will display as normal calendar events on the calendar specified during the task sync configuration. 

If you are interested in getting access to beta, please reach out either to your account manager or message me on the community.

 

Thank you,

 

Gordon

 

Status updated to: In Planning
Jun 16, 2021

Hi HubSpot Community,

 

The team is now working to support syncing HubSpot tasks to Google and Office 365 integrated calendars so I am moving this idea to In Planning.

 

As soon as we have a Beta available, I will update accordingly. Stay tuned. 

 

Thank you,

Scott

Status updated to: Not Currently Planned
Apr 24, 2020

Hi folks,

 

At this time there are no plans to implement this Idea.  I’d like to stress that “Not Currently Planned” does not mean HubSpot will never build this feature, just that it is not on our current roadmap. We reevaluate Ideas every so often, so please feel free to upvote and leave feedback on this thread.

 

I understand this answer may be disappointing to some of you, but HubSpot believes in transparency whenever possible.

 

Best,

Joe

Ideas Forum Manager

Re: Show tasks in Google Calendar - changed to: Idea Submitted
Jul 10, 2019

Hi all,

 

Scott from the product team here. Just want to surface my previous comment (from April 2019).

 

At this time, we are focused on baseline improvements to tasks that are required before we can successfully build the calendar integration described. That said, we certainly see the value in showing tasks in google calendar and will update this issue when we shift our focus towards solving this problem. 

 

If you’re interested in chatting with us about how you’d expect this sync to work or if you’d like to be kept up to date as we begin work on this feature, please fill out this form.

 

Thanks,

Scott

Re: Show tasks in Google Calendar - changed to: Idea Submitted
Apr 9, 2019

Hi all - Scott from the product team here to provide a quick update. This is absolutely a must-have, and we appreciate all the feedback you’ve shared to help validate that for our team.

 

That said, it’s going to take some time for us to make the changes required to support this integration. As a first step, we’ve restructured our product and engineering teams. Today, we have an entire team focused on improving the sales rep experience -- cutting out those added steps and inefficiencies many of you have laid out in this thread. One of the first things this team has prioritized is the baseline improvements to tasks that are required before we can successfully build the calendar integration described.

 

If you’re interested in chatting with us about how you’d expect this sync to work or if you’d like to be kept up to date as we begin work on this feature, please fill out this form.

220 Replies
rcampbell
Participant

May of 2017 this was requested. It is NOW 2021... 

TXU
Member

Any updates on Syncing tasks to any calendar schedule ?   I am not picky, outlook would be great but at this point begger can't be chooser.  Any syncing to any calendar at all so I don't have to do tasks 2 times a day please! 

CEllul
Participant

Hey Hubspot teams - the last update I see on this is dated April 2020. Have there been any developments on this feature? Is it in the roadmap yet? 

 

Thanks

 

hcrawford
Participant

This missing feature is one reason my team has not fully embrased hubstpot.  We use google calendar alot, look at it all the time, so any task management we use needs to integrate as we really don't want to be lookign at 2 different calendars all the time.

LaurenMpls
Participant

Creating multiple tasks is great in theory but if there is no way to add them to the calendar automatically, people tend to just create the task.  When their calendar is full, there is no follow up on the tasks.  In order for tasks to be fully useful, there needs to be an option to "add to calendar".  Shouldn't be too difficult, since I believe Hubspot already has a calendar integration.  The tasks have the date and time in them.  I am requesting that Hubspot add a "bottom" in tasks, "add to calendar".  

AndrewDenysov
Member

Looks like many HubSpot users wait for this feature 🙂 

hannalofving
Contributor

Please take a look into this again. We really need this feature!

dragosgn
Member

super needed

niklas-01
Member

+1

DriverooSam
Member

Just started using Hubspot last month and this is a total let down!  Hope to see it in the future, it would make life so much easier.

SNair
Participant

This is a basic requirement, according to me. Why do we need to use more than one app for data entry?

missiris
Member

Hopefully, you will consider this Integration

Google and Exchange Calendar/Contacts/Tasks are a standard in the Industry, so I think it would boost the user's productivity and lower redundant work

Thank you

SVolcko
Member

Upvote this idea. 100% agree with what other contributors have stated about being able to time block for tasks and consolidate into one place without switching back and forth. Way too easy to postpone tasks now. The due date is essentially worthless since someone can book a meeting with you if you didn't duplicate work and manually block off the time in your calendar for the task. 

This would help me and our team SO much. I love Hubspot and this would make it easily 2x better.

AM84
Member

Wanted to add that I also would like to see this feature implemented. It should just add it to google calendar. makes more sense than an email reminder. 

 

ACallcott
Participant

This is vital for the sales team, otherwise their tasks will be ignored and postponed. In our company, Google Calendar is the main scheduling tool and the one that they use, so at the moment they need to fill out everything manually, which isn't a process they enjoy doing. Being able to see tasks in their Calendar at a glance would be a huge win for us. 

JHolmes11
Member

Sounds a good Idea. I would like it to sync with my outlook calendar on Office 365

KAWilliamson
Member

This would be really helpful for me planning meetings during the day if I knew how many tasks I had in a day too.

CEllul
Participant

It would be great if someone from the Hubspot team can provide some insight into this. Are there any plans to have it implemented any time soon? Thread is open since 2017 and ppl are still asking for this basic functionality in 2021! 

missiris
Member

I believe a "one-click" Contact and Task Synchronization with Office 365 should be considered seriously by the development team.

Just add a button in a Task/Contact window in Outlook and sync data with Hubspot and vice versa

So much redundant work is dependent on this. Please, save us the time and workload

 

Ty!

GeorgeThomas
Guide | Diamond Partner

This is a great idea and for those of us who live and die by our calendars would be a godsend. Okay, it would be a "nice to have". 😁