Show tasks in Google Calendar

When I schedule a task (eg call) I'd like a check box to show the task in Google Calendar (like meetings, but without mailing the contact).  

HubSpot updates
Show tasks in Google CalendarHubSpot Product Team
changed to: Idea Submitted
07-10-2019

Hi all,

 

Scott from the product team here. Just want to surface my previous comment (from April 2019).

 

At this time, we are focused on baseline improvements to tasks that are required before we can successfully build the calendar integration described. That said, we certainly see the value in showing tasks in google calendar and will update this issue when we shift our focus towards solving this problem. 

 

If you’re interested in chatting with us about how you’d expect this sync to work or if you’d like to be kept up to date as we begin work on this feature, please fill out this form.

 

Thanks,

Scott

Show tasks in Google CalendarHubSpot Product Team
changed to: Idea Submitted
04-09-2019

Hi all - Scott from the product team here to provide a quick update. This is absolutely a must-have, and we appreciate all the feedback you’ve shared to help validate that for our team.

 

That said, it’s going to take some time for us to make the changes required to support this integration. As a first step, we’ve restructured our product and engineering teams. Today, we have an entire team focused on improving the sales rep experience -- cutting out those added steps and inefficiencies many of you have laid out in this thread. One of the first things this team has prioritized is the baseline improvements to tasks that are required before we can successfully build the calendar integration described.

 

If you’re interested in chatting with us about how you’d expect this sync to work or if you’d like to be kept up to date as we begin work on this feature, please fill out this form.

114 Replies
phillipheytom
New Contributor

Is anyone able to help with Tasks not Syncing with Google calendar?

 

I am able to Schedule a meeting from the Deal record on Hubspot and have that Sync to my Google calendar, however when I use the Tasks tab and set myself a "To-do" task this does not sync with Google calendar.

 

Is there a way to get this working?

 

phillipheytom
New Contributor

I should note that when I set a "To-do" task I do recieve an email notification reminding me it just does not show up on my calendar as an upcoming activity that I need to do....

idavis84
Occasional Contributor

I agree.  It would be great to have all of your events for the day in one location (ie Google Calendar).  Zapier has an integration for having tasks create a Google Calendar event, but it currently only works for Hubspot Marketing, not Sales.  It would be great if Hubspot could make a native integration.  This is one of the major disadvantages of HS Sales compared to Salesforce, as there is not a native calendar.  

idavis84
Occasional Contributor

Additionally, the lack of this function really makes the Meeting tool difficult to use.  Currently, a client can request a meeting when you have a task scheduled, because it is not being blocked on in Google Calendar.  This makes the tool almost useless.  

Community Manager
Community Manager

Hey @phillipheytom, thanks for your post. At this time, adding Tasks to your calendar is not a part of the integration we provide. You might be able to make something in Zapier, similar to the process used in this thread:

https://community.hubspot.com/t5/Sales-Tools/Meeting-Reminders-using-Zapier/m-p/11281

 

In the meantime, I would recommend checking out this post on our Ideas Forum:

https://community.hubspot.com/t5/HubSpot-Ideas/Show-tasks-in-Google-Calendar/idi-p/16228

 

You can vote, and comment with your specific use case. This will give your developers more insight into thte types of features our customers are looking, and why they would use them. Then, when they're making updates to the product, they can have your direct feedback and insight! 

SaraCHill0000
New Member

I think it would be very beneficial if there was a way that when we schedule tasks in HubSpot and then they were pushed to our Google Calendar. That way we could see them all at once laid out day by day or even in a monthly view instead of on a list in HubSpot.

tomirasanen
Occasional Contributor

It's great that the scheduled meetings appear in Google Calendar to have it up2date. What is clearly missing is the planned tasks appearing there in the calendar too.

We know the function from Pipedrive which we used to use and it was really good. Now we get the feeling that the tasks are just a list of things that should be done at some point... the due time not being that important as it's not shown in the calendars which people use to plan their days. Some tasks are postponed too easily.

Hurray for Hubspot if you get this done soon!

tomirasanen
Occasional Contributor

This would be really appreciated. It's now too easy to forget/postpone tasks. If they'd be in your calendar, you would have the needed time for the task reserver and you'd get it done.

FunFactory
New Member

I agree with other contributors. Not having scheduled Tasks and Calls sync is a MAJOR disadvantage. We are evaluating Hubspot and one of our partners already said flat-out "no way!" if everything does not appear on the calendar. He (logically) will refuse to bounced between 2 places to see what he has to do. The work-around to schedule everything as an event then makes the timeline of interactions meaningless because it becomes a mere parade of "meetings".

speij002
Occasional Contributor

Definite a very welcome feature. Organising your work is key to be succesful in sales, so tasks need to be scheduled. Not only syncing to the Google Calender, but preferably also see in Hubspot what open time frames you have in the agenda so you can see where you have room left to schedule certain tasks. We are now planning to move over from Pipedrive, please take a look at how they did it, than you have an awesome example.

 

A workaround could be to schedule meetings for tasks, but also has some disadvantages.

 

Please make this a high prio in your product development plans Hubspot!