HubSpot Ideas


Set up and edit email signatures for other users

In some cases it would be useful to be able to set up and edit signatures for other users, whenever Marketing sets up automated emails for sales or account management.
Either those colleagues are not active users at the moment, or Marketing simply knows best how to quickly set up and edit signatures, which saves a lot of time.

At the moment there are two workarounds 
1) Add the colleagues as users to HubSpot, set the user permissions you want or don't want them to have, and work with them individually to create signatures in the profile section of the portal. This takes a lof of time thinking of a global organisation and more than three colleagues. 
2) Add a from name and a from e-mail address to an e-mail without adding the actual person as a user in the portal and creating manually create or copy and paste that person's signature into the e-mail body. This cannot be used for automated emails. 

We in Marketing do need to be able to set up and edit email signatures for other users. 

HubSpot Updates
September 26, 2022 11:55 AM

Setting up email signature and additional preferences for users is now available to all Professional and Enterprise customers. The functionality, Presets, is located in your account under Users & Teams. You can leverage Presets if you are a super admin or have the permission to edit Presets. Please feel free to email me () if you have questions or feedback. You can also refer to our Knowledge Base article to help you get started.

In Beta
April 01, 2022 08:05 AM

This is now in Beta! 


If you're interested in taking part shoot me an email (, and if you could include your HubID that would be appreciated. 

In Planning
December 07, 2021 08:11 AM

Hi folks,


I'm taking this over from @Flora. We've actually progressed from In Planning to In Development. We're targeting something in Q1 of next year to have a Private Beta (subject to change). 


If you're interested in taking part shoot me an email (, and if you could include your HubID that would be appreciated!




In Planning
June 18, 2021 11:31 AM

Hello everyone,


I'm Flora Wang and I'm a Product Manager at HubSpot currently working in this space.


Thank you to everyone for commenting on this idea- we hear you that this is important functionality to have in HubSpot. We are currently looking into if the idea and understanding the problems in the space. I would love to chat with any admin or manager who sets up users. Shoot me an email at and we'll take it from there.


Any future news regarding this feature will be on this thread and I will update here.




Not Currently Planned
May 19, 2020 02:50 AM

Hi @Hilke  and other contributers,


This is something we are looking into as a team. As we will not have this in Q3, for transparency and clarity I am going to marlk this as "Not Currently Planned". I iwl update this doc as soon as ai have more to share on this item.





90 Replies

+1 from me too - this would save s much work!


We're changing our email signature every 6 weeks. Not having to update it for 100+ people every 6 weeks will save us a lot of time.


I can't belive this feature is not available yet.


Would be amazing!


Can't believe this isn't a feature yet. At the very least a global module for email would help us get around this issue. There's now way we can expect non HS users on our team to update their signature every time we have a webinar. 


This feature is completely necessary.  Not only that, we should be able to create signatures  using the token system HubSpot has already developed for emails and templates...

Top Contributor

This would be very useful and make the company look much more professional.


Would be great to be able to include the "current user's meeting url link" variable to be inserted into this.

Contributor | Partner

Agreed. It only makes sense to effect these for individuals and to maintain brand standards. 


Much needed. Please add! I've put together instructions for our users on how to create their signatures but it's scary to trust users with a block of HTML code and updating it correctly!


I still can't believe HS doesn't offer this feature... Please add it. 🙂

Participant | Diamond Partner

This feature would be so helpful!




Let's face it, most Sales and users don't dwell on the setup, etc. so as an Admin, I highly recommend this feature.


(Full Disclosure, I am with Opensense)

Hi, just an FYI, but we have an app on HubSpot that is meant for email signature management as described.  Here is a link to it:


The full signatures work with Sales pro sequences.  We have a way to manage banners with marketing emails as well.  Feel free to reach out to our team to help get all setup.




This is a huge painpoint for me right now as we are getting set up in Hubspot. We have 20+ potential email senders and getting each of them to individually set up their own signatures in a system they won't regularly be logging into is a pain and leaves too much possibility for our emails to be going out with a blank signature where someone has not taken action to set one up. Since they are marketing emails, it would be best for marketing to be able to set up signatures for them. 

Key Advisor

This would be better solved by adding custom properties to the user entity. User properties could be updated by the user, an admin via the user admin section or in bulk via an import. Much easier to manage from an admin stand point.  Custom propeties could be added to emails via a token. This way the particular data as well as the styling could be controlled on a per email basis.


Key Advisor

This has been outstanding for way too long!

Key Advisor

This please! How can this not be a feature in Hubspot yet? Pipedrive has this possibility since three years, at least. 


Another vote for setting up and editing signatures for other users. Important for brand consistency and any marketing messaging. Thank you!