Set up and edit email signatures for other users

In some cases it would be useful to be able to set up and edit signatures for other users, whenever Marketing sets up automated emails for sales or account management.
Either those colleagues are not active users at the moment, or Marketing simply knows best how to quickly set up and edit signatures, which saves a lot of time.

At the moment there are two workarounds 
1) Add the colleagues as users to HubSpot, set the user permissions you want or don't want them to have, and work with them individually to create signatures in the profile section of the portal. This takes a lof of time thinking of a global organisation and more than three colleagues. 
2) Add a from name and a from e-mail address to an e-mail without adding the actual person as a user in the portal and creating manually create or copy and paste that person's signature into the e-mail body. This cannot be used for automated emails. 

We in Marketing do need to be able to set up and edit email signatures for other users. 

HubSpot updates
34 Replies
Occasional Contributor

+1 from me too - this would save s much work!

Occasional Contributor

We're changing our email signature every 6 weeks. Not having to update it for 100+ people every 6 weeks will save us a lot of time.

New Contributor

I can't belive this feature is not available yet.

New Contributor

Would be amazing!

New Contributor

Can't believe this isn't a feature yet. At the very least a global module for email would help us get around this issue. There's now way we can expect non HS users on our team to update their signature every time we have a webinar. 

Occasional Contributor

This feature is completely necessary.  Not only that, we should be able to create signatures  using the token system HubSpot has already developed for emails and templates...

Top Contributor

This would be very useful and make the company look much more professional.


Would be great to be able to include the "current user's meeting url link" variable to be inserted into this.

Regular Contributor

Agreed. It only makes sense to effect these for individuals and to maintain brand standards. 

New Contributor

Much needed. Please add! I've put together instructions for our users on how to create their signatures but it's scary to trust users with a block of HTML code and updating it correctly!

New Contributor

I still can't believe HS doesn't offer this feature... Please add it. Smiley Happy