Send SMS meeting reminders


Other meeting booking platforms such as You Can Book Me allow you toautomatically send SMS remnders just before a meeting. This greatly reduce no shows (by about 50% in our case). A hugely valuable addition for any business that hosts meetings.


We'd really love to see you implement SMS reminders.

11 Replies

totally agree


Any update on this subject ? Is it something we can expect ? 

It would be SO valuable for any sales team. 


To send an SMS you need an SMS platform and also you need to buy a bulk of SMS based on the country you are sending the SMSs to.


Remember that Hubspot is adding the appointment to your calendar, whether it is Gcal or Office 365, there is many addons for these calendars to send SMS reminders but not for free.


Hi @leebetts, you can do this using Salesmsg. In fact, we created a video on how to setup appointment reminders to reduce no shows.


You can watch it here:


For sms marketing you can aslo check sms related information on google and aslo on hubspot article


Any updates on this?

Top Contributor

We've worked out a way to do this using Zapier, however, it will only allow us to automate text messages when the contact has scheduled the meeting in their meeting tool - no when we have scheduled the meeting. 


Here's what i have set up, in case it's useful for others


Vidyard Recording


If anyone can help advise how we can also capture those who have scheduled their own meeting that'd be helpful. 

I do feel this is something that HS should definitely integrate, or at the least, a way to consider ALL meetings booked with the contact, regardless of whether they booked it via the meeting tool, or if we booked it in


Hi Benzil, 


Thank you so much! We'll check it out. 





YESSSSS! We would love this also

HubSpot Employee


Commenting for a customer here.

When it comes to workflow and SMS app integration, notice that we are not able to "send out a text message" depending on the task that is scheduled in the contact timeline.

For example, I have a task with a deadline on 26th Feb. I should be able to use this deadline as a trigger to send my SMS; e.g. 1 day before deadline > first sms
1 hour before deadline > Final sms reminder

I think this applies not just to SMS, but perhaps for email as well where we need more flexibility, other than standard fixed delays to send out notifications to customers.


I don't mind using a 3rd party app to send the SMS, I just want to be able to program the HubSpot workflow to trigger it 1 hour before the call, not 1 day before. Also, when people reschedule (which they do) we need to reset the meeting time and start the workflow again. I would expect a tool as expensie and sophisticated as HS to do this already.


Please fix him for us 🙂