We have a lot of customers using HubSpot for events. These events all have a limit when it comes to participants.
We have to manually keep an eye on the number of participants, which is isn't really working for us or our customers.
We would really need a way of making forms close (showing a text saying the event is full or showing a different form for getting on the reserve list) after a certain amount of submissions. Or when a list reaches a certain number of contacts.
Yes! It would be great to see Hubspot forms have an event registration capacity setting.
We currently send them off site to Eventbrite (which is now a paid sub). Then use Eventbrite's Integration to get them enrolled in the CRM and get some analystics (see screen shot below), but this leaves us without the data that comes from a form fill! 😐
This is something that would also help our business. And, we would love to be able to do this through HubSpot so we can track responses and send follow up (transactional) emails to these individuals. Without this, we will either need to find another solution or handle this manually which is very labor intenses.
+1 That would be exactly what we need. We want to hold webinars, and after a certain amount of attendees we would like to close to form. It would even be good by workflow (maybe counting in a hidden property).
Is this being worked by HubSpot yet? 683 votes over the last X years(!) - it needs to happen and a way to take some event marketshare from EventBrite since they limited themselves.
To add on to this idea, you should be able to both set the limit on the total number of registrations as well as be able to set limits on dropdown field options in the form. For example my company hosts "Open houses" which are single day events that include multiple time slots, each of which has a set capcity (ex. 3 time slots each with a limit of 20 people per slot). I'd like to create a dropdown field with values for each timeslot and then be able to remove those options as the limit for a given slot hits capacity.
Our new app at hapily called event•hapily has this exact feature (disabling HubSpot forms when a specific number of registrations occur) built directly into it. This exact problem is a huge one that we set out to for.
PLEASE! This is wasting so much time constantly montioring form submissions and then looks extremely unprofessional when you have to email a client saying we no longer have room for them, even when the form is live.
All we need is an option within Hubspot (which we are all paying a LOT of money for), that says "limit form submissions to X amount". I know there is now an app integration called "event hapily", but that is a $2000 bandaid and an extra layer of app that is not needed.
This is critical! The biggest use case is event and limiting the number of submissions. Incorporating this functionality will enable marketing folks to NOT have to use tools like Eventbrite.
