HubSpot Ideas

Tracy127

Limit form submission to a certain number

We'd like to be able to disable a form after a certain number of submissions. 

HubSpot Updates
April 10, 2017 06:15 AM

Migrated from legacy feedback forum with 43 votes. 

 

We have a lot of customers using HubSpot for events. These events all have a limit when it comes to participants.

We have to manually keep an eye on the number of participants, which is isn't really working for us or our customers.

We would really need a way of making forms close (showing a text saying the event is full or showing a different form for getting on the reserve list) after a certain amount of submissions. Or when a list reaches a certain number of contacts.

161 Replies
CJohnsonPiano
Contributor

Yes!  It would be great to see Hubspot forms have an event registration capacity setting.  

 

We currently send them off site to Eventbrite (which is now a paid sub).  Then use Eventbrite's Integration to get them enrolled in the CRM and get some analystics (see screen shot below), but this leaves us without the data that comes from a form fill! 😐

 

CJohnsonPiano_0-1705939968322.png

 

HBell
Member

This is something that would also help our business. And, we would love to be able to do this through HubSpot so we can track responses and send follow up (transactional) emails to these individuals. Without this, we will either need to find another solution or handle this manually which is very labor intenses. 

BHorváth
Contributor

+1 That would be exactly what we need. We want to hold webinars, and after a certain amount of attendees we would like to close to form. It would even be good by workflow (maybe counting in a hidden property).

LCarey6
Participant

Is this being worked by HubSpot yet? 683 votes over the last X years(!) - it needs to happen and a way to take some event marketshare from EventBrite since they limited themselves.

COverturf
Member

My employer also greatly needs this feature.

Jnix284
Hall of Famer

have run into multiple use cases for limiting form submissions (urgency to register, limited spots, tiered pricing)

PFitzgerald4
Member

This function would definitely improve our user experience since we are using HubSpot for events/registration!

roland_deshane
Participant

To add on to this idea, you should be able to both set the limit on the total number of registrations as well as be able to set limits on dropdown field options in the form. For example my company hosts "Open houses" which are single day events that include multiple time slots, each of which has a set capcity (ex. 3 time slots each with a limit of 20 people per slot). I'd like to create a dropdown field with values for each timeslot and then be able to remove those options as the limit for a given slot hits capacity. 

JMechaly
Member

Is this still in development ?

It would be really usefull indeed, to work on this subject again

Sokre
Member | Diamond Partner

7 years old thread? 

 

+1 ....

 

sewannsew
Participant

This feature would be very helpful for me, as well.

Max_from_hapily
Participant

Hey everyone!

Our new app at hapily called event•hapily has this exact feature (disabling HubSpot forms when a specific number of registrations occur) built directly into it.  This exact problem is a huge one that we set out to for.

 

Made a quick video showing y'all how it works here.    Hit me (max@hapily.com) or Joe (our events specialist, joe@hapily.com) if you want to check it out!

 

It's also live on the app marketplace as of today!  event.hapily.com for more info!

TGoicea
Participant

+1

MayOliveira10
Member

BADLY NEEDED!

 

Not only submissions to any forms, but to forms into a particular LP.

Since many time we use a single forms to many LPs.

ElkeHoc
Member

Great Idea - we need this also! 

 

TSperry
Member

This would be extremely helpful for scheduling events and on-site meetings with customers.

glebs
Member

Absolutely a must-have feature, to be able to turn off a form and not accept any invites - without having to delete the form / remove fields, etc.

 

Nice to have: disable form at specific time or after max submission number.

lcleveland
Member

PLEASE! This is wasting so much time constantly montioring form submissions and then looks extremely unprofessional when you have to email a client saying we no longer have room for them, even when the form is live. 

All we need is an option within Hubspot (which we are all paying a LOT of money for), that says "limit form submissions to X amount". I know there is now an app integration called "event hapily", but that is a $2000 bandaid and an extra layer of app that is not needed. 

LMason5
Member

This should be a no-brainer. Multiple submissions from one user skews survey results, rendering them useless. Please get working on this, HS!

PeteD77
Member

This is critical! The biggest use case is event and limiting the number of submissions. Incorporating this functionality will enable marketing folks to NOT have to use tools like Eventbrite.