Limit form submission to a certain number

[Tracy127]

We'd like to be able to disable a form after a certain number of submissions. 

[Princeappah]

@Hubspot when is this going to be implemented? Considering forms are linked to webinars, events etc it will be very useful to have.

[freelanflor]

I also agree that HubSpot should have this implemented. What I thought of doing is to create a Workflow that will send me a notification when the submissions reach a certain amount of number. After that I will manually turn off the form in the landing page and add a note saying we've reached the limit of attendees. 

[SaschaAlbrink]

+1

[Katarina_Nice]

My team also needs this. Although one manual workaround for small numbers would be to have the form submissions to be emailed to you via the notification. Under form > options > Send submission email notifications to 'Email address'

This is still manual, but you could save the emails into an email folder to monitor submission numbers

[bheo]

I found other users voicing out this feature as well. It should be pretty helpful for event management too. Glad to see that the idea has been already submitted though! 

[shmnl]

This is something that is extremely necessary and useful!

[MellyHH]

Yes. please!!! It would be super helpful for us!!

[ACP]

That would be perfect for us!!

[Dhalim]

I need this too, how do I upvote?

Edit: nvm, found a way to upvote.

[AstridvanDam]

We would also like to have this feature. It would be helpful if we could limit the same contact filling out forms twice. Now, 1 contact can subscribe to a form multiple times, which we would like to avoid for events and webinars.

[misto]

We often have the situation that we have events with limited space. Therefore we have to close the landing page when the limit is reached.

[gegm]

I also agree. 

However, I would take it a step further .

I use a form for multiple training classes -- one question is what class would you like to attend (a unique contact property I created), each option from the drop down is set up  with its own workflow which adds the person filling out the form that has selected that class to be added to a specific list (registrants list) for that class. Once this list reach a certain number of people -- I would like that option from the dropdown menu to be hidden. 

[sttang]

I think this will be a very useful feature for event management especially when customers wish to cap sign ups at a certain limit!

[KMPulido]

We have clients that need this functionality critically. Also, it would be ideal for the cap on form submissions to be an acceptable workflow trigger that would switch a LP template from form to text.

[CuriousNY]

We need this for several clients as well. 

[CuriousNY]

This is CRITICAL right now as many of our clients run events that are limited in attendance. 

[aveselka]

This is a critical need for my organization. The majority of our events have a limited number of spots and we are desperately trying to find a workaround. This seems like it should be a basic function of capturing event registrations and I would imagine most marketing teams using HubSpot would agree with this sentiment. 

[jackcoldrick]

Hi all, 

I managed to implement something similar to this using the HubSpot Analytics API and modifying the embed code. It's not perfect but does the job. You can check out what I did via the link below. I recorded a video walking through the solution and also listed a few points on what to keep in mind. Like I said it's not perfect but it might help someone achieve their goals in the meantime.

• http://jack.emea-tc.com/forms/submit-control/

The embed code looks something like this (you can also see it if you view the source of the page above):

hbspt.forms.create({
    portalId: "PORTAL_ID",
    formId: "FORM_ID",
    onFormReady: function($form, e) {
        document.querySelector("[type='submit']").addEventListener("click", function(event) {
            event.preventDefault();
            var requestURL = "http://jack.emea-tc.com/forms/submit-control/get-submissions.php";
            $.ajax({
                url: requestURL,
                success: function(result) {
                    var json = JSON.parse(result);
                    console.log(json.totals.submissions);
                    if (json.totals.submissions > 10) {
                        $(".formContainer .alert span").html(json.totals.submissions);
                        $(".formContainer .alert").show();
                    } else {
                        $form.submit();
                    }
                }
            });
        }, false);
    }
});

[ClaudioNI]

Well, it's been 2 years, and 115 upvotes, so hopefully this will be taken into consideration soon. 🙂

[CKS_DK]

Any news on this? We really need this feature as we have many events with limited number of spots available.