Individual custom availability for team Meetings links for international teams
The team calendar should allow every member to customized their available time slots. In another words have the option for default availbility to overwrite customized availbility.
This is because if i am looking to implement a 24 hours meeting link (i.e Customized availability is set to all day). If one of my colleagues are seated in the States while I am seated in Singapore, their 12pm is my 12am.
However due to the customized availability overwriting the default availability ---> if my colleague is not available at 12pm and I did not block off myself at 12am in my Google calendar, it will identify me as available and have the option available for selection in my meeting link. This resulted in me having to block off every day when I am off work in my google calendar and it becomes really cluttered.
It will be helpful if we have a feature to block off the timing that we are off work.
Hi everyone! My name is Hallie, and I'm a Program Manager on our CXM Team. We are marking this post as 'Alternative Solution' because this feature isn't on the roadmap at this time, but last year there was a feature released to set working hours and individual user timezones which is a close alternative option to solve for this need.
You can now turn on "consider working hours" on scheduling pages where you want to have the scheduling page available at all times, but users should only be booked for meetings during their specific working hours. For example, a user could have the round robin's scheduling page availability set from 12am - 11:59pm every single day, and if they set their working hours to only be available 9am - 5pm Eastern, and if another user in Dublin set their timezone and working hours to be 9am - 5pm in their time zone, neither user would ever be booked outside of their working hours.
If any other updates arise regarding this feature request, we'll be sure to update this post. For more information about the statuses we use on the Ideas Forum & what they mean, you can read this community post here. 🙂
Sharing an update, as we are still actively reviewing this idea, and exploring potential solutions.
We are exploring solutions that would likely address this issue, and the idea for 'User specific time zones' together, as the root problems are very related. We will first look to explore ways to solve more holistically for user time zones, and apply that solution to this case. For example, once there is a central way to pull the timezone of a user, we can then apply that timezone to shared availability in a number of ways. We are hoping to avoid a solution that would introduce a way to 'set' a timezone for users specifically in a Meetings scheduling page, or he Meetings app, and instead "pull" from the user time zones from a more centralized user setting.
I hope this context is helpful, we will update here and on the User specific time zones ideas once we have made progress and have a set plan for when this will be prioritized!
We are currently reviewing the ability to set individual times for users of a team meeting link across multiple timezones. I will update here once we have plans in place for a solution.
Can this update also cover when scheduling a meeting from a contacts page and not just through meeting links? Currently, when scheduling a meeting through a contacts page it does not show you when someone is out of office or their working hours or timezone, making it impossible to use this feauture to schedule meetings for others. It would simply and speed up the process for our SDRs if they were able to schedule a meeting through the feature on the contacts page and easily switch between users calendars, instead of opening SEVERAL tabs for each AEs meeting links and updating them all day so that their availability updates.
We have users that work across different locations and have different meeting types.
One co-worker will for example need to be available for
- round robin meeting distributions in Showroom A every Monday, Wednesday and every other Saturday
- round robin meeting distributions in showroom B every Tuesday, Thursday morning and Friday afternoon
- round robin meeting distribution every Thursday afternoon and Friday Morning
- personal online meeting bookings for all days they are working
The restriction here is that they cannot set their availability based on the different meeting types, nor set their working hours with any sort of flexibility(like every other saturday)
as a side note, when using other calendar booking system (which have this feature) I've lost count on the number of occations people book crazy hours (not for me, but for themselves). It seems very difficult in general to grasp the concept of time zones. I would like to have a globe where they can see the time zone they book in, and then a confirmation question like "You've booked a meting at 3am Mountain time, are you sure this is a good time to have a call for you"
Hi everyone! My name is Hallie, and I'm a Program Manager on our CXM Team. We are marking this post as 'Alternative Solution' because this feature isn't on the roadmap at this time, but last year there was a feature released to set working hours and individual user timezones which is a close alternative option to solve for this need.
You can now turn on "consider working hours" on scheduling pages where you want to have the scheduling page available at all times, but users should only be booked for meetings during their specific working hours. For example, a user could have the round robin's scheduling page availability set from 12am - 11:59pm every single day, and if they set their working hours to only be available 9am - 5pm Eastern, and if another user in Dublin set their timezone and working hours to be 9am - 5pm in their time zone, neither user would ever be booked outside of their working hours.
If any other updates arise regarding this feature request, we'll be sure to update this post. For more information about the statuses we use on the Ideas Forum & what they mean, you can read this community post here. 🙂
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