Individual custom availability for team Meetings links for international teams

jthng

The team calendar should allow every member to customized their available time slots. In another words have the option for default availbility to overwrite customized availbility. 

 

This is because if i am looking to implement a 24 hours meeting link (i.e Customized availability is set to all day). If one of my colleagues are seated in the States while I am seated in Singapore, their 12pm is my 12am.

 

However due to the customized availability overwriting the default availability ---> if my colleague is not available at 12pm and I did not block off myself at 12am in my Google calendar, it will identify me as available and have the option available for selection in my meeting link. This resulted in me having to block off every day when I am off work in my google calendar and it becomes really cluttered.

 

It will be helpful if we have a feature to block off the timing that we are off work.

HubSpot updates
Status updated to: Being Reviewed
Sep 19, 2021

Hi Community,

 

Sharing an update, as we are still actively reviewing this idea, and exploring potential solutions.

 

We are exploring solutions that would likely address this issue, and the idea for 'User specific time zones' together, as the root problems are very related. We will first look to explore ways to solve more holistically for user time zones, and apply that solution to this case. For example, once there is a central way to pull the timezone of a user, we can then apply that timezone to shared availability in a number of ways. We are hoping to avoid a solution that would introduce a way to 'set' a timezone for users specifically in a Meetings scheduling page, or he Meetings app, and instead "pull" from the user time zones from a more centralized user setting. 

 

I hope this context is helpful, we will update here and on the User specific time zones ideas once we have made progress and have a set plan for when this will be prioritized!

Status updated to: Being Reviewed
Apr 27, 2020

We are currently reviewing the ability to set individual times for users of a team meeting link across multiple timezones. I will update here once we have plans in place for a solution.

 

Best,

Glen

67 Replies
Swuoti
Member

Adding a vote to this also. Essential to our business. Need to be able to offer multiple time zones as our sale team is global. 

gcohen
Member

We definitely need this too. Seems the meeting scheduler is lacking in many ways, including being able to reschedule a time. 

KLio
Participant

Adding my vote to this. Is there any movement on this? I have teams based in AU, UK and US who all need to use the meeting scheduler - not to mention just the different timezones in AU or the US. 

Status updated to: Being Reviewed
glencornell
HubSpot Product Team

Hi Community,

 

Sharing an update, as we are still actively reviewing this idea, and exploring potential solutions.

 

We are exploring solutions that would likely address this issue, and the idea for 'User specific time zones' together, as the root problems are very related. We will first look to explore ways to solve more holistically for user time zones, and apply that solution to this case. For example, once there is a central way to pull the timezone of a user, we can then apply that timezone to shared availability in a number of ways. We are hoping to avoid a solution that would introduce a way to 'set' a timezone for users specifically in a Meetings scheduling page, or he Meetings app, and instead "pull" from the user time zones from a more centralized user setting. 

 

I hope this context is helpful, we will update here and on the User specific time zones ideas once we have made progress and have a set plan for when this will be prioritized!

MollUser1
Contributor

This is absolutely necessary and missing in HubSpot. In Calendly you can set each availability according to each person and it takes automatically the timezone from the google calendar.

 

We have a few persons who take over different timezones, but they still need to have different availabilities.

 

When is this going to be implemented?

Lumen5KJ
Participant

My team could definitely benefit from having this functionality added.

 

For example, a BDR will be working in a different time zone next week and wants their availability to reflect this now without impacting the ability to schedule meetings in the current time zone this week.

 

As shown in the screenshot below, there is currently no way to accomplish this. Users are limited to a generic ongoing schedule. In a new era where workers are increasingly mobile and move between time zones more frequently, HubSpot needs to be more open to supporting greater flexibility in their availability window options for scheduling meetings.

 

Screen Shot 2021-12-02 at 15.21.46.png

AGagnon
Member

Yes this is a huge painpoint for our team as well. Even just syncing w/ Google Calendar availability windows would be an easy fix for this.

We'll likely need to move to new solutions like Chili Piper, Outreach, & LeanData if this is not resolved within the next month or two.