I'd like to be able to create custom meeting outcomes. We have clients who want to track events, attendance, and other event-related information, but do not want to integrate with a third-party event tool. HubSpot provides almost everything we would want to do, but we are limited by the out of the box meeting outcomes.
@CHiggins - just wanted to chime in here to let you know that we needed to change the functionality for now to prevent outcomes from being edited or deleted, and currently only new ones can be added.
I'm sorry about the inconvenience and hassle that provides for folks looking to remove the existing fields - but as explained in the update above, we're planning to allow these outcomes to be edited and deleted once we've also exposed and given access to the ability to customize the existing automation.
Coming with a few update, release plans, and future plans for this functionality!
Updates
New meeting outcomes are now available in Reports, Lists, and Workflow filters for all customers with access.
It will not be possible to edit or remove any of the existing outcome fields. We found that due to some of the automation built into Meetings that making changes to the fields could cause unforeseen issues and bugs. In order to roll this feature out more broadly, we've decided in the interim to prevent the editing or deleting of any existing fields. Folks will be able to add new fields to the Meeting outcome, just not edit or remove the existing ones.
Release plans
Starting today we are beginning to release this feature out broadly as a public beta. Currently 15% of HubSpot portals now have access to the functionality as described below
Future plans for meeting outcomes
We are currently evaluating all of the 'default' and 'baked in' automation functionality in Meetings and exploring ways to better expose this for our customers, to allow you to have more control over and of the settings, timing and content of automation that happens within the meeting-booking process. This includes meeting outcomes, reminder and confirmation emails, and additional types of triggers. Once complete, this would allow folks to customize the functionality that is currently a defalt for meeting outcomes, such as the fact that when a Meeting is Scheduled, Canceled or Rescheduled the outcome automatically updates. This work is still in an exploratory phase, and we will update the ideas forum posts once we have more confidence about the process and priority of this work.
Functionality
In your HubSpot account, click thesettings iconsettings in the main navigation bar.
In the left sidebar menu, navigate toObjects>Activities.
On theCallingtab, next to theTrack meeting outcomessetting, clickEdit options.
In the right panel, clickAdd another outcome.
Enter theoutcomein the text field, then clickSavein the bottom left. Meeting outcomes can be a maximum of 50 characters.
After saving the call outcome, it will be available from the Select a meeting outcome dropdown menu.
It is not currenrly possible to delete or edit an outcome. We will include this functionality in the future along with the release of the ability to customize all automation settings in Meetings.
I'm happy to let you all know that we are opening up the 'custom meeting outcomes' functionality for beta access to access customers. To get access, please request directly to your HubSpot point of contact. Let them know you'd like access to the 'Custom meeting outcomes' beta, and they'll be able to sign you up for the beta through our internal 'Customer Success" tool. We'll be ungating all customers within 24 hours of request!
Beta limitations:
Custom meeting outcomes are not currently available to use as filters inworkflows orlists. We will be adding this functionality while the feature is in beta.
Current feature limitations:
The outcomesCanceled,ScheduledandRescheduledcannot be edited for now because they are updated automatically by HubSpot. You'll be able to add new outcomes, but you won't be able to edit or remove these 3 for the time being due to the built-in automation within Meetings. We plan to make changes in the future to allow further customization of this these automation setting, and will then allow for the Canceled, Scheduled, and Rescheduled fields to be edited or deleted.
Functionality:
The functionality of this feature has been built to match that of Custom call outcomes. Users withAccount accesspermissionswill be able to create custom meeting outcomes. You can create up to 30 custom meeting outcomes to use when scheduling a meeting, or logging a meeting activity.
In your HubSpot account, click thesettings iconsettings in the main navigation bar.
In the left sidebar menu, navigate toObjects>Activities.
On theCallingtab, next to theTrack meeting outcomessetting, clickEdit options.
In the right panel, clickAdd another outcome.
Enter theoutcomein the text field, then clickSavein the bottom left. Meeting outcomes can be a maximum of 50 characters.
After saving the call outcome, it will be available from the Select a meeting outcome dropdown menu.
To delete an outcome, click the deletetrash iconnext to the outcome. Once an outcome is deleted, it cannot be used in HubSpot tools, including lists and workflows. Deleting a custom outcome will not impact reporting
The meeting outcome field will soon be customizable, allowing folks to add new fields, and edit/delete some existing fields. This will be available in the Activities section of settings under the Calling tab where Call & Meeting types can be customized, and Call outcomes can be customized. We eventually plan to give Meeting types and outcomes their own "home" with a section in Settings to manage portal-wide meetings & scheduling settings and behavior, but until then these settings will remain in the Calling tab of Activities settings.
Note that the outcomes Canceled, Scheduled and Rescheduled cannot be edited for now because they are updated automatically by HubSpot. In the near future we are planning to surface all Meetings automation in Meetings settings to allow you to edit/remove/create custom automation behavior in Meetings. Once this is available, we will allow folks to edit/delete every Meeting outcome field.
I will provide further updates once we have a solution ready in beta!
We are currently reviewing this idea for the potential of prioritization and delivery this year. After we've reviewed the feasibility and implications of this project we will update to either 'Not currently planned' or 'In planning'.
Here is some additional context:
We are reviewing the prospect of making the 'Meeting outcome' field customizable in HubSpot, similar to how the 'Call outcome' field can be customized. Much of this we hope to be fairly straight-forward, but there are a few question and implications related to some of the existing behavior in the calendar bi-directional sync and the upcoming 'Cancel/reschedule' functionality that raise some questions we are workign through. More specifically, the 'Canceled' selection will be used when an attendee cancels a meeting with this new feature. To avoid inconsistencies in the customer experience and potential issues with supportability, we may make this field a default, uneditable field for the time being. We are reviewing the other existing fields and our plans to see if there are other exceptions we should make for existing selections such as 'Canceled'.
Once we have more confidently set our plans for this functionality, we will update this idea post. Thanks everyone for your feedback and suggestions.
We are currently reviewing this idea for the potential of prioritization and delivery this year. After we've reviewed the feasibility and implications of this project we will update to either 'Not currently planned' or 'In planning'.
Here is some additional context:
We are reviewing the prospect of making the 'Meeting outcome' field customizable in HubSpot, similar to how the 'Call outcome' field can be customized. Much of this we hope to be fairly straight-forward, but there are a few question and implications related to some of the existing behavior in the calendar bi-directional sync and the upcoming 'Cancel/reschedule' functionality that raise some questions we are workign through. More specifically, the 'Canceled' selection will be used when an attendee cancels a meeting with this new feature. To avoid inconsistencies in the customer experience and potential issues with supportability, we may make this field a default, uneditable field for the time being. We are reviewing the other existing fields and our plans to see if there are other exceptions we should make for existing selections such as 'Canceled'.
Once we have more confidently set our plans for this functionality, we will update this idea post. Thanks everyone for your feedback and suggestions.
If anyone from the Hubspot engineering team is following this thread, I would like to make a note regarding, meeting Types (which is closely related to meeting outcome) for a given meeting.
Currently the meeting types are not dynamic. Meaning...
if I rename a meeting type, the original (old name) still stays for meetings that happened before. The meeting type does not get dynamically updated, like when we update a property name and we have a system-wide change.
We ran into a big issue, because this old meeting type does not show up in reporting as well. You litereally have to remember the name of the old meeting type - change it back for reporting to work.
Please someoen from Hubspot team look into this. This is a major system-wide bug. Meeting Types (where we enter and change them) should be dynaamically updated inside a Hubspot system.
Just to add our use case - because we also really need the feature: We want to customize the meeting outcome, because we have really specific meeting outcomes, which we need to display current results in dashboards.
Furthermore i want to trigger certain automations with zapier, in order to automate workflows depending on an meeting outcome. E.g. setting certain result fields in the company or deal, in order to keep track on meeting conversion etc.
Right now we are using "key words" in the meeting protocoll in order to trigger certain automations in Zapier. But these key words in the meeting description have to be spelled in the correct way in order to trigger the automation.
I agree with this suggested idea. The default meeting outcomes is a universal list, and that is understandable. However, every customer will not use HubSpot in the same manner. We use the meetings to address any visits we have from customers. We want to track how many customers come in for specific reasons to gauge our efficiency. The standard outcome list doesn't meet that need.
+1 This would be very useful to us for tracking and reporting whether meeting scheduling was successful - there are currently too few options. For example, we need to distinguish between "No Show" and "No Decision Makers".
The meeting outcome field will soon be customizable, allowing folks to add new fields, and edit/delete some existing fields. This will be available in the Activities section of settings under the Calling tab where Call & Meeting types can be customized, and Call outcomes can be customized. We eventually plan to give Meeting types and outcomes their own "home" with a section in Settings to manage portal-wide meetings & scheduling settings and behavior, but until then these settings will remain in the Calling tab of Activities settings.
Note that the outcomes Canceled, Scheduled and Rescheduled cannot be edited for now because they are updated automatically by HubSpot. In the near future we are planning to surface all Meetings automation in Meetings settings to allow you to edit/remove/create custom automation behavior in Meetings. Once this is available, we will allow folks to edit/delete every Meeting outcome field.
I will provide further updates once we have a solution ready in beta!
I concur. We can customize "call outcomes", it'd be natural to do the same with "meeting outcomes". That would help us fit HubSpot usage to our clients specific customer relationship practices across marketing, sales and service. Thanks
Great that Meeting Outcomes will be customizable shortly. Meeting objects need to be customizable entirely - meaning adding custom properties to report on more than just meeting outcomes. Custom Meeting Properties are critical when managing Sales and Customer Service teams. Please consider allowing customization to more than just the Outcomes property. Thank you!
Great to see this as "In Planning". We need "Rescheduled" outcomes to show as canceled outcomes, because of how our activities are tracked. I hope the improvements planned can solve our issue, similarly to how we can mark different pipeline stages as "Closed".
This would be great for a few of my clients as well - the ability to report on different meeting types and their outcomes, to see what's driving the most success, will be a big help for them.
I'm happy to let you all know that we are opening up the 'custom meeting outcomes' functionality for beta access to access customers. To get access, please request directly to your HubSpot point of contact. Let them know you'd like access to the 'Custom meeting outcomes' beta, and they'll be able to sign you up for the beta through our internal 'Customer Success" tool. We'll be ungating all customers within 24 hours of request!
Beta limitations:
Custom meeting outcomes are not currently available to use as filters inworkflows orlists. We will be adding this functionality while the feature is in beta.
Current feature limitations:
The outcomesCanceled,ScheduledandRescheduledcannot be edited for now because they are updated automatically by HubSpot. You'll be able to add new outcomes, but you won't be able to edit or remove these 3 for the time being due to the built-in automation within Meetings. We plan to make changes in the future to allow further customization of this these automation setting, and will then allow for the Canceled, Scheduled, and Rescheduled fields to be edited or deleted.
Functionality:
The functionality of this feature has been built to match that of Custom call outcomes. Users withAccount accesspermissionswill be able to create custom meeting outcomes. You can create up to 30 custom meeting outcomes to use when scheduling a meeting, or logging a meeting activity.
In your HubSpot account, click thesettings iconsettings in the main navigation bar.
In the left sidebar menu, navigate toObjects>Activities.
On theCallingtab, next to theTrack meeting outcomessetting, clickEdit options.
In the right panel, clickAdd another outcome.
Enter theoutcomein the text field, then clickSavein the bottom left. Meeting outcomes can be a maximum of 50 characters.
After saving the call outcome, it will be available from the Select a meeting outcome dropdown menu.
To delete an outcome, click the deletetrash iconnext to the outcome. Once an outcome is deleted, it cannot be used in HubSpot tools, including lists and workflows. Deleting a custom outcome will not impact reporting
