Allow multiple people to book a Meeting during the same time slot
Hi,
we would like to offer free product demos on the website and use the meetings tool to allow users to book.
However, as a cloud videoconfrencing provider offering virtual meeting rooms (VMRs), we would like to run video meetings to allow multiple guests to join one meeting. It would be great to have the functionality to let multiple users book the same time slot (and set a maximum number of guests per time slot) so we can use our digital meeting rooms. Currently, we will have to use Eventbrite or similar to manage the booking process adding another couple of steps for users and for us to manage. If we could just use Sales Pro that would be so much smoother!
We do not plan to have a solution for this problem in the next quarter. For context, here is some transparency on our team's current priorities. We are currently in progress working on these 2 projects:
1. The ability to insert specific, clickable times into email
2. The ability for attendees to cancel and reschedule using the Meetings scheduling experience (idea here)
Once these projects are completed, we plan to make some big updates to the scheduling experience from a contact record in the CRM, which we plan should solve this problem and greatly expand the use-cases, flexibily, and convenience for scheduling 1-off meetings. This would likely improve the scheduling experience in scenarios where multiple contacts are scheduling meetings, but only in those 1-off bookings, and not for meetings scheduled via the Meetings app.
Our team still sees this idea as a strong idea for our prioritization in the next year, and we plan to review more closely as we plan out our cycles of work and major themes in 2022. From reading through the comments, there appear to be a number of related problems and solutions that may be addressed in one solition, or separately.
1. Creating a 'group event' meeting that would allow numerous contacts to schedule a meeting at a specific time. This may have a cap to it to only permit a limited number of contacts to attend. THe majority of use-cases seem to fall under marketing and sales enablement. It also seems that in the majority of these use-cases would, a specific time for the event is already in mind when creating the scheduling page. Overall, Meetings is not well optimized today for 'event scheduling' or for these types of use-cases. When solving this issue, we wil likely assess these use-cases a bit more broadly, for a solution that would be better optimized for group events, rather than needing to create and entire scheduling page specific for an event like this (scheduling pages are typically designed with time flexibility in mind).
2. Allowing a single attendee to include multiple contacts/colleagues when scheduling a meeting. This might include an additional field within the flow to allow an attendee that is scheduling a meeting to insert the email addresses of colleagues that should also attend. Upon creation of the scheduling page, all of these contacts would be included in the Meetings experience. This use-case is likely more in-line with the way Meetings works today, and would hopefully require less effort by our team to build.
I hope this context is helpful, and will look forward to reviewing other comments and ideas as they come in. I appreciate all of you for your patience as we work closer towards prioritizing this for you and your teams, and apologize that we are not planning to prioritize this in 2021.
It would be awesome to have multiple contacts sign up for the same available time via the Meetings Tool. For example, you could set the number of sign-ups it would take to then make that time unavailable, allowing multiple contacts to sign up for a group meeting.
We are a group coaching program. We onboard several clients at a time and need them to attend an orientation meeting. We need them to be able to register for an Orientation Call or a "class" so that we can ensure every person has attended and completed the full onboarding before giving them the access to the membership site. Therefore, we need a way to set up a meeting and allowing multiple clients to register for the same date/time and receive the same confirmation email with meeting link.
We recently moved to Hubspot and have been able to do this in our prior CRMs.
It's been 2 years since this was maked as not planned, and in the current virtual business environment this kind of feature is a must.
@glencornell do you have any updates on this clients request? We would love to stick to one tool and have all the automations built internally in to hubspot rather than having side tools and run things through zappier... this couse extra work / expences / ingegration issues / potential data loss and lowers the perception of value we all get from the CRM...
Enrolling contacts in group meetings It's a very common used tool in business, very needed for so many people! This tool could be used for running internal corporate meetings / schedule as well as group virtual gatherings with clients, prospects, leads...
We are currently using Calendly Group meeting types in our seqneucnes to do this, which is not ideal. We have group office hours and trainings with our customers where we invite multiple customers to join a meeting. The problem with Hubspot meetings is that if one cusomter books the time slot then other customers no longer see the meeting time slot. Another issue is when a customer in a sequences books the Calendly Group meeting, they are not unenrolled from the sequence because Hubspot will not allow external link clicks as an unenrollment trigger.
I personally would LOVE to see this option happen for meetings.
2. Allowing a single attendee to include multiple contacts/colleagues when scheduling a meeting. This might include an additional field within the flow to allow an attendee that is scheduling a meeting to insert the email addresses of colleagues that should also attend. Upon creation of the scheduling page, all of these contacts would be included in the Meetings experience. This use-case is likely more in-line with the way Meetings works today, and would hopefully require less effort by our team to build.
I would love to see the option of adding a CC to the meeting forms so that we can send the event notification and meeting booked to two people in our organization. If one can't take the meeting them the other one would.
So as of mine, this idea now has 217 upvotes. Hubspot developers, what is the timeline for implementing this feature? It really **bleep** to have to integrate third party apps to allow for multiple contacts to schedule the same time.
An absolute must have feature. In fact it sounds like a pretty basic thing to have on a meeting scheduler. Calendly has it - it allows you to set a limit on how many people can book a certain time slot. I really hope Hubspot considers building this.
Need this!! We want to offer virtual group workouts on our site that ppl can just book through the widget on the website. Need members to be able to book the same "meeting"/timeslot
@glencornell I see that updates were made as you said regarding the cancel and rescheduling option. Great stuff!
Any update as to having individuals being able to include other emails on the invite? Seems like a fairly simple addition. I know of two other schedulers that have this feature available out of the box on their free versions.
More than 60% of all meetings booked through our currently meeting booking solution have additional participants added, meaning we cannot switch to the Hubspot Meeting solution without issues. This cannot be this hard to add!
