Allow multiple people to book a Meeting during the same time slot
Hi,
we would like to offer free product demos on the website and use the meetings tool to allow users to book.
However, as a cloud videoconfrencing provider offering virtual meeting rooms (VMRs), we would like to run video meetings to allow multiple guests to join one meeting. It would be great to have the functionality to let multiple users book the same time slot (and set a maximum number of guests per time slot) so we can use our digital meeting rooms. Currently, we will have to use Eventbrite or similar to manage the booking process adding another couple of steps for users and for us to manage. If we could just use Sales Pro that would be so much smoother!
We do not plan to have a solution for this problem in the next quarter. For context, here is some transparency on our team's current priorities. We are currently in progress working on these 2 projects:
1. The ability to insert specific, clickable times into email
2. The ability for attendees to cancel and reschedule using the Meetings scheduling experience (idea here)
Once these projects are completed, we plan to make some big updates to the scheduling experience from a contact record in the CRM, which we plan should solve this problem and greatly expand the use-cases, flexibily, and convenience for scheduling 1-off meetings. This would likely improve the scheduling experience in scenarios where multiple contacts are scheduling meetings, but only in those 1-off bookings, and not for meetings scheduled via the Meetings app.
Our team still sees this idea as a strong idea for our prioritization in the next year, and we plan to review more closely as we plan out our cycles of work and major themes in 2022. From reading through the comments, there appear to be a number of related problems and solutions that may be addressed in one solition, or separately.
1. Creating a 'group event' meeting that would allow numerous contacts to schedule a meeting at a specific time. This may have a cap to it to only permit a limited number of contacts to attend. THe majority of use-cases seem to fall under marketing and sales enablement. It also seems that in the majority of these use-cases would, a specific time for the event is already in mind when creating the scheduling page. Overall, Meetings is not well optimized today for 'event scheduling' or for these types of use-cases. When solving this issue, we wil likely assess these use-cases a bit more broadly, for a solution that would be better optimized for group events, rather than needing to create and entire scheduling page specific for an event like this (scheduling pages are typically designed with time flexibility in mind).
2. Allowing a single attendee to include multiple contacts/colleagues when scheduling a meeting. This might include an additional field within the flow to allow an attendee that is scheduling a meeting to insert the email addresses of colleagues that should also attend. Upon creation of the scheduling page, all of these contacts would be included in the Meetings experience. This use-case is likely more in-line with the way Meetings works today, and would hopefully require less effort by our team to build.
I hope this context is helpful, and will look forward to reviewing other comments and ideas as they come in. I appreciate all of you for your patience as we work closer towards prioritizing this for you and your teams, and apologize that we are not planning to prioritize this in 2021.
It would be awesome to have multiple contacts sign up for the same available time via the Meetings Tool. For example, you could set the number of sign-ups it would take to then make that time unavailable, allowing multiple contacts to sign up for a group meeting.
This is a great idea. Its needed, especially if you have contacts and you ar etrying to share information on a large scale in a TEAMS or Zoom meeting. It's been over three years since this was placed on "not planned". Whats the status now?
This would be an excellent feature that several of my clients could make use of. For example, I send out a meeting link to 10 people from the same company and I'd like as many of those 10 people to attend the same meeting.
+1 on behalf of a customer looking to use meetings links to embed the scheduling widget on their WordPress site for multiple groups to book time slots at a holiday event that allows four groups at a time over 15-minute periods.
I see this wasn't planned back in 2020, but was wondering if there's been any further discussion on this since given all the interest.
Otherwise, you can look into other calendar integrations that have this capability that can feed meeting bookings and update contact properties in HubSpot in the marketplace. You'd want to talk to the third party app about the capabilities to book multiple people to the same time slot.
Asking again for this to be considered. As a leasing company, we need to allow more than one person to select the same time slot for our group showings/tours. We're having to use Calendly which costs MORE MONEY!!!! 🤑
No I still can't see it. I see the group and round robin options allow you to decide which of your colleagues join/ take the call but we need something that enables the booker to add their colleagues.
We really need this well. We want to let users book themselves into a biweekly live demo meeting of our video training platform uQualio. Having the option to book multiple persons into the same slot would save us time and give us a smooth process in HubSpot.
