HubSpot Ideas

TommyB

Allow multiple people to book a Meeting during the same time slot

Hi, 

we would like to offer free product demos on the website and use the meetings tool to allow users to book. 

 

However, as a cloud videoconfrencing provider offering virtual meeting rooms (VMRs), we would like to run video meetings to allow multiple guests to join one meeting. It would be great to have the functionality to let multiple users book the same time slot (and set a maximum number of guests per time slot) so we can use our digital meeting rooms. Currently, we will have to use Eventbrite or similar to manage the booking process adding another couple of steps for users and for us to manage. If we could just use Sales Pro that would be so much smoother!

HubSpot Updates
Not Currently Planned
September 19, 2021 05:08 PM

Hi Community,

 

We do not plan to have a solution for this problem in the next quarter. For context, here is some transparency on our team's current priorities. We are currently in progress working on these 2 projects:

1. The ability to insert specific, clickable times into email

2. The ability for attendees to cancel and reschedule using the Meetings scheduling experience (idea here)

 

Once these projects are completed, we plan to make some big updates to the scheduling experience from a contact record in the CRM, which we plan should solve this problem and greatly expand the use-cases, flexibily, and convenience for scheduling 1-off meetings. This would likely improve the scheduling experience in scenarios where multiple contacts are scheduling meetings, but only in those 1-off bookings, and not for meetings scheduled via the Meetings app. 

 

Our team still sees this idea as a strong idea for our prioritization in the next year, and we plan to review more closely as we plan out our cycles of work and major themes in 2022. From reading through the comments, there appear to be a number of related problems and solutions that may be addressed in one solition, or separately. 

 

1. Creating a 'group event' meeting that would allow numerous contacts to schedule a meeting at a specific time. This may have a cap to it to only permit a limited number of contacts to attend. THe majority of use-cases seem to fall under marketing and sales enablement. It also seems that in the majority of these use-cases would, a specific time for the event is already in mind when creating the scheduling page. Overall, Meetings is not well optimized today for 'event scheduling' or for these types of use-cases. When solving this issue, we wil likely assess these use-cases a bit more broadly, for a solution that would be better optimized for group events, rather than needing to create and entire scheduling page specific for an event like this (scheduling pages are typically designed with time flexibility in mind).

 

2. Allowing a single attendee to include multiple contacts/colleagues when scheduling a meeting. This might include an additional field within the flow to allow an attendee that is scheduling a meeting to insert the email addresses of colleagues that should also attend. Upon creation of the scheduling page, all of these contacts would be included in the Meetings experience. This use-case is likely more in-line with the way Meetings works today, and would hopefully require less effort by our team to build.

 

I hope this context is helpful, and will look forward to reviewing other comments and ideas as they come in. I appreciate all of you for your patience as we work closer towards prioritizing this for you and your teams, and apologize that we are not planning to prioritize this in 2021.

Not Currently Planned
April 27, 2020 03:57 PM

Hi Communnity,

 

Thank you all for sharing your feedback!

 

For transparency I am updating this issue to "Not Currently Planned" because we wont be able to get to this in the next quarter. 

 

Best,

Glen

September 28, 2017 07:03 AM

It would be awesome to have multiple contacts sign up for the same available time via the Meetings Tool. For example, you could set the number of sign-ups it would take to then make that time unavailable, allowing multiple contacts to sign up for a group meeting. 

 

Thank you all for your work!

64 Replies
andrewfarley
HubSpot Product Team

It would be awesome to have multiple contacts sign up for the same available time via the Meetings Tool. For example, you could set the number of sign-ups it would take to then make that time unavailable, allowing multiple contacts to sign up for a group meeting. 

 

Thank you all for your work!

detailsflowers
Member

What a great idea!  I often host webinars-- and I'd like to set a time and have mulitple people the ability to sign up.  It would be awesome to set a limit-- and then a follow up email with the appointment instructions.

 

-Corrine

agkmay
Member

+1

 

We need this functionality as well. We host a weekly live demo for less qualified prospects to help qualify them further. It would be great if we could embed a meetings link on our thank you page that allows multiple prospects to sign up for the same meeting. 

 

We use GoToMeeting to host our live demos. Anyone have a work around for this? Please tag me in your response if so!

 

-Adam

mpike
Contributor

This would be fantastic!

 

I currently user another program (ScheduleOnce) for our scheduling around conferences and meetings. I'd love to be able to move over to the Hubspot platform, but not being able to register multiple people for a time slot is a barrier right now.

RanNaor
Member

We also need this functionality which will allow mutliple contacts to join a single meeting.

nikk
Participant

We often need book multiple people in the same time slot for various reasons. We need hubspot to allow meetings to overlap so that we can accomodate this.

bmorales
Member

Agreed. It's a must have feature. We would like to use this tool for people to book level tests in our language academy, but in some slots we have more than 1 person available, so we can't use the tool at all because of that. 😞

Ajder
Participant

Other tools like calendly has already the feature, why not hubspot. Please insert the funkction, so I dont must cancel hubspot sales pro

Dramaboy
Participant

Being able to book multiple people would benefit our business as well.

vcincotta
Member

This would help us a lot as well. We often have group tours and it would be great if we could have the sign up happening with meetings links. 

tracipitman
Member

I need this functionality, too. We offer group tours year-round and I need for users to be able to sign themselves up (without me having to purchase another product and integrate it w/HubSpot).

Noa_Segol
Member

+1. 

 

We typically have more than 1 person from a company on our session, and it would be great to be able to send all of them the invite without the need to ask them to forward it internally 

 

Thanks, 

Noa 

lewismalim
Participant

Hi,  Meetings is a great feature you guys have rolled out , i realized Double Booking and Overlapping Appointments are not included as a feature we can opt into and utilize , some of our business rely heavily on the ability to allow clients to double books .

 

hope you put this to consideration . Thanks .

rosagalvez
Member

This feature would be very useful for me too. 

Mr_Bradley
Member

I agree!!! I am hosting a roundtable meeting and we are inviting current clients and prospective clients to join. We are sending out one to one emails but the RSVP process is cumbersome without setting up a microsite and landing page to capture registrations. Being able to set up a group meeting that automatically sends a calendar invite would be huge!!!

marionmld
Participant

This would be a great feature !

CarlHodler
Participant

I'd love to ditch my Calendly account and only use Hubspot for booking meetings. but the lack multiple invites is preventing me. 

 

Jams
Participant

Big +1 on this from us too, it has been up since 2017. Any progress at all?

nikk
Participant

We often need to have multiple people to come in to our offices at the same time. We would like to be able to book multiple meetings at the same time with each of those people and not have a time slot blocked out becuse a meeting at that time already exists.

TheLaurence
Member

From a developmental standpoint this should be really easy to implement as it just requires that the calendar events set you as "Free" rather than "Busy".

In fact that's how you can do work around this issue. You just manually go into the calendar event after it's created and set yourself to "Free". That way the next person to use the meeting link will also be able to book that same time.