Allow multiple people to book a Meeting during the same time slot

TommyB

Hi, 

we would like to offer free product demos on the website and use the meetings tool to allow users to book. 

 

However, as a cloud videoconfrencing provider offering virtual meeting rooms (VMRs), we would like to run video meetings to allow multiple guests to join one meeting. It would be great to have the functionality to let multiple users book the same time slot (and set a maximum number of guests per time slot) so we can use our digital meeting rooms. Currently, we will have to use Eventbrite or similar to manage the booking process adding another couple of steps for users and for us to manage. If we could just use Sales Pro that would be so much smoother!

50 Replies
myles4
Participant | Partner

This needs to be added!!!

treygriggs
Member

My need is slightly different, but somewhat similar.  I would like to be able to add multiple attendees to a meeting booked through a user's meetings link.  OR, I'd like to be able to see a user's availability when I schedule a meeting through the Meetings creator on a Company record.  This allows me to add multiple attendees, but I can't see the user's availability’s through this option.  One of these two solutions would be ideal.  

PankajB
Member | Platinum Partner

+1. Very handy when you need clients to book for an event.

atalwar
Member

Great idea, especially for booking meetings such as seminars. 

Rachael-Fisher
Member

Completely agree, this feature needs to be available! Especially since the pandemic started, virtual meetings are often held with multiple client attendees and it would be good for them to book through a meeting link and add additional attendees

APlocinik
Member

This functionality needs to exist! I know Calendly and other tools allow for this. We are trialing SalesHub in addition to our MarketingHub license and this is one drawback I am finding thus far.

YiRui_Chua
HubSpot Employee

Hi team!

Any updates on this?

Would be great to have the ability to allow multiple users to book the same time, especially for meetings that invovle product demo.

Thank you!

WilkinsonTW
Member

It seems silly that wasn't thought about when the tool was built. Please update asap as this will help with workflow and efficiency. Is this a roadmap item or only a vague response and it is not on a roadmap? ("Not Currently Planned" because we won't be able to get to this in the next quarter.) 

Status updated to: Not Currently Planned
glencornell
HubSpot Product Team

Hi Community,

 

We do not plan to have a solution for this problem in the next quarter. For context, here is some transparency on our team's current priorities. We are currently in progress working on these 2 projects:

1. The ability to insert specific, clickable times into email

2. The ability for attendees to cancel and reschedule using the Meetings scheduling experience (idea here)

 

Once these projects are completed, we plan to make some big updates to the scheduling experience from a contact record in the CRM, which we plan should solve this problem and greatly expand the use-cases, flexibily, and convenience for scheduling 1-off meetings. This would likely improve the scheduling experience in scenarios where multiple contacts are scheduling meetings, but only in those 1-off bookings, and not for meetings scheduled via the Meetings app. 

 

Our team still sees this idea as a strong idea for our prioritization in the next year, and we plan to review more closely as we plan out our cycles of work and major themes in 2022. From reading through the comments, there appear to be a number of related problems and solutions that may be addressed in one solition, or separately. 

 

1. Creating a 'group event' meeting that would allow numerous contacts to schedule a meeting at a specific time. This may have a cap to it to only permit a limited number of contacts to attend. THe majority of use-cases seem to fall under marketing and sales enablement. It also seems that in the majority of these use-cases would, a specific time for the event is already in mind when creating the scheduling page. Overall, Meetings is not well optimized today for 'event scheduling' or for these types of use-cases. When solving this issue, we wil likely assess these use-cases a bit more broadly, for a solution that would be better optimized for group events, rather than needing to create and entire scheduling page specific for an event like this (scheduling pages are typically designed with time flexibility in mind).

 

2. Allowing a single attendee to include multiple contacts/colleagues when scheduling a meeting. This might include an additional field within the flow to allow an attendee that is scheduling a meeting to insert the email addresses of colleagues that should also attend. Upon creation of the scheduling page, all of these contacts would be included in the Meetings experience. This use-case is likely more in-line with the way Meetings works today, and would hopefully require less effort by our team to build.

 

I hope this context is helpful, and will look forward to reviewing other comments and ideas as they come in. I appreciate all of you for your patience as we work closer towards prioritizing this for you and your teams, and apologize that we are not planning to prioritize this in 2021.

HViv
Member

Please, this would help!