HubSpot Ideas


Allow multiple HubSpot owners to be assigned to Contacts, Companies and Deals

I am carrying this idea just over from the old HubSpot ideas plattform:

  1. Here (with a great suggestion on implemenation)
  2. And here

"Many (if not all) of our clients need the ability to attribute multiple owners to Contacts, Companies and Deals in the CRM."


"In our case we have multiple people working on the same deal. Currently all I can do is filter the deals by the hubspot owner but I would love to be able to track the ROI of individual salesmen but I get incomplete data right now because they might have worked on part of a quote that was assign to someone else because we cant add multiple users."


The problem shows up when you set users so that they can only see their assigned contacts and unassigned contacts.


The current workarounds (not setting a user or just not working in a team) are... less than satisfactory. It would be great to hear when this change comes.



November 07, 2018 12:13 PM

Hi @Steve_Vincent, that's correct! One clarification - the property needs to have the Type "HubSpot User". It can't be a Dropdown select type that contains HubSpot user information. More information can be found in this product update:

Re: Allow multiple HubSpot owners to be assigned to Contacts, Companies and Deals - changed to: Delivered
November 07, 2018 08:00 AM

Permission sets will now be applied to all custom "Hubspot user" type properties in all portals!

October 04, 2018 01:22 PM

Hi @MarketingUser, I'm going to shoot you an email to look into what you're seeing on your end!

October 04, 2018 12:48 PM

Hi @marshah, this update is the permissions. If a user has "view owned only" permissions and is the contact's Secondary Owner (but not Contact owner), the user will now be able to see that contact.

Re: Allow multiple HubSpot owners to be assigned to Contacts, Companies and Deals - changed to: In Beta
October 04, 2018 12:09 PM

Hi everyone,


Thanks for your patience. We understand that there are many different use cases for allowing multiple owners to be assigned to contacts, companies, deals, and tickets, and hope that this update, in conjunction with the initial feature update here (custom owner properties: will be useful.


Now in beta is custom owner permissions, which will apply the user permissions set within your Account settings to any custom owner properties, giving you more customization as to who can and cannot access or edit contacts, companies, deals, or tickets. Please fill out the form here ( to request access!

Re: Allow multiple HubSpot owners to be assigned to Contacts, Companies and Deals - changed to: In Planning
July 24, 2018 06:53 AM

Hi all, thanks for your patience here. We've built this out and are testing it internally prior to releasing it to all portals. You can expect custom owners to be given view/edit/communicate permission just as they would if they were the primary owner within the next few weeks.

November 21, 2017 06:54 AM

Thank you all for the feedback. We are aware of the limitations in terms of user permissions and hope to implement those in the near future, @CaseyBeanBKS@MVenhousen@RDI1281.


@JimHarris the idea is that these properties will each represent a separate type of ownership, such as BDR, Sales Rep, Onboarding Specialist, Customer Success Manager, etc. By defining the different owner properties, you are differentiating them from each other and can therefore segment accordingly, as Custom Property #1 would represent a different role than Custom Property #2. 


@VagaeNatus can you clarify what you mean here? This is a contact property, but it's meant to organize different users that interact with a contact in different capacities. How would you like to use this property for contacts, over users?

ステータスに更新: Delivered
November 20, 2017 11:44 AM

 Hi all, we recently released a new field type, HubSpot user, that allows users to create custom owner properties on HubSpot records. Custom properties created with this field type pull in directly from the User list in Settings, resulting in the property dynamically updating without any manual action being taken on your end. These new custom properties allow multiple owners to be assigned to a contact, company, or deal record in order in order to align with your customers’ various touchpoints within your organization.


More information about how to create these custom owner properties can be found here.

ステータスに更新: In Beta
August 08, 2017 12:41 PM

The ability to create custom owner properties for contacts, companies and deals is currently in beta. 

ステータスに更新: In Planning
April 04, 2017 01:31 PM


I agree with this suggestion. I also have situations where more than one rep will be working a deal or with a contact. It'd be nice to have the ability to assign a co-owner or something along those lines. Allowing the reps to all see every contact isn't a good solution either. A co-owner or similar setting would be great. 


Hi bray,

you are absolutely right. A secondary, tertiary et cetera Owner would be awesome.


>> Allowing the reps to all see every contact isn't a good solution either.


Totally agree! Proposing this as a solution is a joke, but sadly reality right now.


This is a huge concern for my client: they want to restrict their sales users to only view their own contacts, but they need regional groups and sales teams to have collaborative access to companies and deals and the user permission to view "owned only" makes it impossible to have both. They want to back out of using the HubSpot CRM for this very reason.

メンバー | Solutions Partner

I agreed because my client run job hunting business, where the marketing leader assigns each applicant to both a sales person and a recuriter. They both are supposed to attend a meeting so this functionality is in need.



ステータスに更新: In Planning
投稿者 | Elite Partner
投稿者 | Elite Partner

One more use case to consider:

Big B2B companies with one buyer covering many regions. On the other hand, the seller company has different reps for each of the regions. It is happening to us right now. 


This goes along with when you refer deals to other companies or have multiple companies (and reps) working on a deal.


We have the need for this as well.


We sell many types of products and one company might buy several different product types from us, and our salespeople only sell one product type.


So it makes sense that a contact could potentially have multiple hubspot owners.  Same goes for deals and companies.


Please make this a priority.  It is one of the larger pain points for us and hubspot.  The other being a not very robust permissions system.  


Yes. We would also like to see this. This is a major component of our company.


We have BDRs and Sales Account Execs that work on the same account. The BDR nurtures the account until they are ready to move to a Sales Rep. For the Account/Contact/Deal - we want the Hubspot Owner to be the Sales Rep but we want to be able to credit the BDR for the nurturing and pipleine created. We'd can create the field "BDR Owner", but we'd like that field to be able to select from Hubspot Users, rather than have it be a manually entered field.


Having this capability is vital for our sales team. Without it, we limit our ability to collaborate on contacts, companies and deals. Simply giving us the ability to assign secondary, tertiary, and quaternary owners would solve the problem. This is our biggest pain point with HubSpot. Been advocating for it for over a year and still no progress has been made. If this cannot be resolved, HubSpot will not be a long term solution for us. Please make this a priority.


This is a problem we are running into as well. We have multiple users who will service an account and they all need to be able to receive notifications and access the contacts/companies. 


We have multiple lines of business and assigning two owners for one company is imperative to the success of us using Hubspot.


100% This is a big challenge with our biggest client. We would love to have this ability

The challenge we have is the following:
  • The client has multiple reps that work with a single customer.  For example, an outside sales rep might work with an inside sales rep on one account. They both want the ability to track emails and add notes to the contact and deal records. And they both would like visibility into the activity.
  • In the CRM, the client only wants the sales reps to have visibility into their assigned contacts. Not all contact in the CRM.
  • Sometimes two reps will work together on one account, like Hubspot, different team members manage different parts of our sales cycle and different services.

Because we have products represented by different agents, this would be awesome - we often have multiple agents pursuing different deals with the same contact - but when they view their contacts, only one of them can be the owner and the others can't keep track as easily.


We are currently a small sales team but also have a R&D team etc and tasks need to be assigned to multiple people as everyone is wearinmg more than one hat, so the first one who has time gets the task done. I don't see a way to do that. High priority for us.


Not having multiple users is a deal breaker for us. We are currently an Enterprise customer and will be looking elsewhere if this is not addressed.


Agreed that being able to assign multiple HubSpot Owners to a contacts is a must and almost a dealbreaker for us. We were hoping the new Teams tool would address this, but it hasn't. Within the Teams tools, there are now user permissions for Contacts where we can choose between Everything, Team and Unassigned, Team Only, Owned and Unassigned, and Owned Only. We were hoping that Teams would allow each HubSpot Owner to see the contacts they are working on together with another HubSpot Owner. Instead Teams allows each Team member to see ALL contacts for each HubSpot Owner, regardless if they are working on the same contact or not. For an example, let’s say I create a team of Dave & Mike. The Team Only permission means that Dave will see ALL of Mike’s contacts and vice versa that wouldn’t work for us or many companies due to privacy reasoning and has the same issues as the Everything permission. Dave and Mike would only need to see the customers they are working on as a team, not everything. It would be the same for reporting, I’d only want to see the accounts that Dave and Mike are working on as a team. In our situation, we need to be able to assign teams on a contact by contact basis either by having an option in the HubSpot Owner property to assign the contact to an individual or team OR by changing the user permissions so there is a Team and Owned Only option.

ステータスに更新: In Beta

The ability to create custom owner properties for contacts, companies and deals is currently in beta. 


@ Hubspot team: when you fix this, you have the opportunity to fix another big issue.


If you create a new property type that is "contact relationship" on both the deal and company object and add a check box "Ownership", then you should be able ti fix all of the above + many more. We could add contacts to a deal that would not be owner. Since it would be a property, each admin could set the name for that field.