HubSpot Ideas

ElizabethW

Allow for Open-Ended Meetings Booking, longer than rolling 11 weeks

We book meetings with clients out months in advance, and the 11-week rolling window is just too short. It would be a huge help if we had an open-ended meetings calendar option. We use the Meetings tool so that clients get reminder emails, but we actually still book the meetings ourselves on the back-end, so we aren't worried about clients choosing meeting times or dates too far out. We want to make sure that we can book those meetings though. For example, today we just scheduled a meeting on December 22, but we can't choose that date on the Meetings Tool. Until that functionality is expanded, the meetings tool is essentially useless because it doesn't let us book out far enough.

HubSpot Updates
April 30, 2024 08:04 AM

@hkfreem this exists today! You can set your rolling availability to just 2 days if you would like! We released this just a few months ago.

 

Screenshot 2024-04-30 at 10.02.52 AM.png

In Beta
April 29, 2024 07:44 AM

Hi everyone!

 

We are back in Beta! Thank you for your patience and your feedback. For those that wish to join the Beta, you can request access for your portal here. This is currently in a private beta, but we plan to roll it out to all portals shortly. 

 

Melissa

March 20, 2024 03:12 PM

Hi @AGay!

 

I actually have a very small private beta running right now. Sending you an email so we can talk about things to look out for! We are keeping the number of testers very small for now.

 

Melissa

In Planning
February 02, 2024 11:17 AM

Hi all!

 

We had to roll back this beta after discovering a bug. I'm switching the status of this thread back to "in planning" for now, but I'll keep this thread updated as soon as we are able to open the beta again.

 

Thanks!

 

Melissa

In Beta
January 25, 2024 07:39 AM

Hi everyone! Thanks so much for your feedback. 

 

My name is Melissa and I am the Product Manager for the Meetings tool here at HubSpot.

 

We just opened a public beta for this functionality! You can opt in by following the steps in this KB article.  The beta is called "Increased Flexibility for Rolling Availability in Scheduling Pages". In addition to letting you set rolling dates using days or weeks, we have also expanded the range for how far in advance you can book to 60 weeks in advance. Hope this helps!

 

Let me know if you have any feedback!

19 Replies
hkfreem
Participant

It is the section that ways  "When a meeting can be scheduled" HubSpot currently only allows the minimum to be "This and next week"

We would love it if the rolling time frame was completely customizable and you could select a number (1-24) and specify the units (hours, days, weeks)

We use a 2 day maximum because when our customers book further out we see show up rate drop drasticly.

We could manually select the next two days but the challenge with that is we do a rolling 2 days so then we would have to change it every day to the next two days.

This literally costs us thousnads of dollars since we have to use an external software and piece it together with Zapier. (not to mention all the headaches with tracking and atribution)

StefanG
Member

This is a great suggestion hkfreem. It would be great to enable prospective meeting participants to book a meeting in my calednar more than 11 weeks into the future. Hopefully this functionality will be implemented soon!

TMcNichols
Member

I would prefer to use the Meetings function in Hubspot to book/schedule meeting with clients and prospects but right now it only allows someone the ability to pick a time slot 10 weeks out or 11 weeks in a custom range.

 

Because of this I have to use Microsoft Bookings because this will allow a client or prospect the ability to book a meeting, webinar, or other event with me a year or more in advance.

 

This needs to be changed in Hubspot to allow the same flexibility (PLEASE, PLEASE, PLEASE).

 

The IDEA is to remove the time limits and let the user define how far in advance someone can schedule a meeting/appoitment (SIMPLE).

 

Thank you,

 

Tim

AFlaherty
Member

Yes, please allow for more flexibility surrounding these dates.  Thank you!

FGW
Member

Completely agree with you! 

 

Our customers are so busy that 11 weeks simply won't help.

 

For the Meeting feature to be valuable, it'd need to be unlimited (or at be able to book for 6 month) 

 

 

Ncook
Member

plus 1, open ended calendar is a must! 

B5
Member

Agree, should have an option for unlimited (or customized) rolling past the 11 weeks.

ThePromoGuy
Member

Ran into this problem just now with the limitation.  I will go back to use calendly.  

 

We should have an option for unlimited (or customized) rolling past the 11 weeks.🤔

ElizabethW
Member
Yeah, I've stayed with Calendly too. There are a couple other missing
features that I'd like to have. It's just frustrating to pay for yet
another service.
dbkarlsen
Member

Completely agree. Came here to find a solution as we are now experiencing that our meetings bookers are struggling to book meetings over the summer to build pipeline for the fall. We have a lot of automation built around the meeting links, but this means we will have to book meetings manually instead in Outlook. Waste of time and efficiency, as well as much statistics that we will be missing. Just not good enough.

LVickers9
HubSpot Employee

I came across this other idea posted on the community, Need the ability to schedule a meeting more than 11 weeks out in advance, which currently has 44 upvotes. To anyone who has upvoted here, it may also be worth upvoting that post to increase visibility. 🙂

MParham
HubSpot Product Team

Hi everyone! Thanks so much for your feedback. 

 

My name is Melissa and I am the Product Manager for the Meetings tool here at HubSpot.

 

We just opened a public beta for this functionality! You can opt in by following the steps in this KB article.  The beta is called "Increased Flexibility for Rolling Availability in Scheduling Pages". In addition to letting you set rolling dates using days or weeks, we have also expanded the range for how far in advance you can book to 60 weeks in advance. Hope this helps!

 

Let me know if you have any feedback!

MParham
HubSpot Product Team

Hi all!

 

We had to roll back this beta after discovering a bug. I'm switching the status of this thread back to "in planning" for now, but I'll keep this thread updated as soon as we are able to open the beta again.

 

Thanks!

 

Melissa

AGay
Member

Hi @MParham 

 

Any updates on this feature? Thanks!

MParham
HubSpot Product Team

Hi @AGay!

 

I actually have a very small private beta running right now. Sending you an email so we can talk about things to look out for! We are keeping the number of testers very small for now.

 

Melissa

MPayne
Member
We are also super keen on this. This will eliminate the need for us to use Calendly and we can streamline our process by keeping everything in HubSpot. If you need any more testers, please let me know.

Regards,
Michael
MParham
HubSpot Product Team

Hi everyone!

 

We are back in Beta! Thank you for your patience and your feedback. For those that wish to join the Beta, you can request access for your portal here. This is currently in a private beta, but we plan to roll it out to all portals shortly. 

 

Melissa

hkfreem
Participant
What about shorter timelines - we really need two days max


MParham
HubSpot Product Team

@hkfreem this exists today! You can set your rolling availability to just 2 days if you would like! We released this just a few months ago.

 

Screenshot 2024-04-30 at 10.02.52 AM.png