Ability to create lists and workflows from Document views

kbialy

Our sales team has switched over to using the Sales Pro Document tool to send document links to their clients via email. This is a really great tool however, outside of the document view window it's not possible to extract names and create a list and workflow of those who have viewed your documents. This prevents us from adding contacts to lists, campaigns and the ability to communicate with these clients based on their specific interactions.

 

Thank you!

HubSpot updates
Status updated to: Being Reviewed
Apr 27, 2020

Hi Community,

 

I've updated this issue to 'Being Reviewed', as we are currently reviewing the technical work required to bring this type of contact segmentation in lists and workflows. I will update here once we have learned more or have plans in place.

 

Best,

Glen

50 Replies
fabricemous
Member

We are looking at the document tool in HubSpot to segment our contacts based on viewing time or even which specific slide they watch. Picture that your contact is watching the pricing slide over and over again. I would love to know that. 

 

In short: I think we should more options in the gathered analytics around the documents we share via HubSpot. 

 

Regards, 

 

Fabrice

silvacarl
Member

I would include enroll in sequence as well, based on a certain document view.

 

Carl

simon_toussaint
Member | Diamond Partner

Hello,

 

Once the document is sent, there's no way to create reports, list, or filtering contact using documents activity, therefore drastically reducing the usefulness of the document tool 😞

It would be great if document activities would be accessible for reporting / list creation, like meeting activities/notes/etc.

Thx

Kasiek
Contributor

Saw that for a moment it was in planning, what happend? It will be quite helpfull since we moved totally to online this times 😞 

Status updated to: Being Reviewed
glencornell
HubSpot Product Team

Hi Community,

 

I've updated this issue to 'Being Reviewed', as we are currently reviewing the technical work required to bring this type of contact segmentation in lists and workflows. I will update here once we have learned more or have plans in place.

 

Best,

Glen

rwong
HubSpot Employee

Upvoting this on behalf of a customer. Would be extremely useful to have!

finn
Top Contributor

+1

finn
Top Contributor

@glencornell Any news?

OliviaB
HubSpot Employee

Upvoting for my cust

jrsansom
Participant

Upvoted.

It would be super useful to be able to extract to a "list" of contacts that have viewed a given document (for a given duration) in order to nuture/market to thoses contacts further.

Jolansche
Member

Please add this feature - it would make it much easier to identify higher quality leads if we are able to quickly create lists or reports of individuals or accounts who have engaged with multiple materials using this feature. Currently it is very difficult to track the level of engagement for white papers, product sheets, and other PDF-based collateral.

shayam
Member

It seems like a big hole in the product offering if we can't track the contacts that are interacting with our documents/opening sequence emails via lists or reporting. Would love to have this available soon

HHunt
Member

Major upvote for this. Anyone find a workaround yet? Maybe utilizing Zapier integration?

StephenFT
Member

@glencornell do you have an update on this? It's been in the "Being Reviewed" stage for nearly 9 months now.

KMarwah
Member

Hi Guys,

I would like to be part of a public beta, as this feature would be really great for us.

Looking forward to hearing more on this. Thanks!

Regards
K**bleep**ij Marwah

Florensics
Member

Agreed, very useful idea +1

AKhurana
Member

Agreed, this will add value to the existing system. Thanks!!

OCogan
Member

THis would be useful. As would the ability to use any downloads from content on teh website as a trigger in  workflow so we can either be prompted to follow-up via a task or an automatic email goes out, say, 5 days after some content has been downlaoded on website (similar to what has been proposed here for Sales Docs, but on website instead) .

Jolansche
Member

@OCogan I have a configuration for capturing/triggering based on content being downloaded on the website.

 

Form to capture information - takes to Thank You page.

On the Thank You page, have a CTA button that takes the visitor to the download (which would be hosted in the Marketing > Files). You can then use the CTA click as a trigger, to create lists, etc.

If you have access to it, the Behaviour Events offer a bit more freedom but require a bit more technical knowledge to implement.

 

Hope that helps :).

SiddharthGarg91
Member

Hi @kbialy and others who need this feature.

We are developing CloudFiles which we plan to launch in a few weeks. It is an enhancement over Documents and provides workflow integration, detailed analytics, multiple security settings etc... It has a File Viewed event which you can configure based on file name, time spent, view count etc... and trigger workflows, filter lists etc... You can try out CloudFIles on HubSpot Marketplace.

Thanks