Teams Webinar - inserting add the event to your calendar link

[MMcCann9]

We are using Teams to host a webinar and we want to send the confirmation email with a link to the add the event to your calendar and I cannot figure out how to do it.

The webinar has been set up in Teams as a Town Hall (not sure if that matters or not). Any advise would be appreciated. thank you!

[Surajsantlani]

First, set up your webinar in Teams like you normally do.

Open Outlook and create a new event with the same details as your Teams webinar.

Save this event as an .ics file. You do this by clicking "File" and then "Save As," and choosing the iCalendar format.

Upload this .ics file to something like OneDrive or Google Drive.

Once it's uploaded, get a shareable link for the file.

In your email, add a link saying something like "Add to Calendar" and use the link you got from your cloud storage.

So, your email will look like this:

"Thanks for registering for our webinar! It’s happening on [Date] at [Time]. [Add to Calendar]"

Just make sure the "Add to Calendar" is a clickable link with the shareable link you got earlier.