Price book

[JGray30]

Hi

We created a list of products with prices (line items) to add to our deals.  For season 2022 to 2023.  We will soon be approaching season 2023 to 2024 and want to create the same price book but with increased prices.  What I need to know is:

1) creating a new price book does not affect the current season prices going forward

2) the old prices are hidden so the sales team can only pick season 2023 to 2024 to add line item to a deal

In other words multiple price books in the product library

Is this possible please? 

[Josh · Accepted solution]

@JGray30 - that is correct.

[stuartbalcombe · Accepted solution]

Hey @JGray30 yep absolutely possible, here's a quick walkthrough how it could work if you were to use quote•hapily and a combination of their price books and quote rule features.

1. Create a price book for your promotional pricing

→ Create a new price book in quote•hapily

→ Add a descriptive name (e.g., "Q4 Tier 1 Promo Pricing")

→ Add a clear description explaining usage

2. Add the relevant products to your new price book
→ Click “Add Product” and select from your existing HubSpot products to add them to your price book

3. Add price overrides to apply discounts

→ Click “Override All Prices”
→ Override by: “Price Decrease”
→ Enter Percentage Decrease: “10%”

💡 In this example we are overriding the price of all products in the price book by the same amount but you can also select products individually to customize your overrides.

4. Review your overrides
→ You should now see adjusted prices in the price book table based on your overrides.

5. Create a new quote rule
→ Name: Q4 Pricing Promo
→ Description: Automatically apply discounts for specific pricing tiers in Q4.

6. Add conditions to the quote rule

→ All of the conditions below
→ “Companies” > “Ideal Customer Profile Tier” > “Is Any Of” > “Tier 1”
→ “Today’s Date” > “Is On or After” > “10/01/2024” → “Today’s Date” > “Is On or Before” > “12/31/2024”

7.  Select a rule outcome

→ Select: Set Price Book
→ Price Book: “Q4 Tier 1 Promo Pricing”
→ Quote rule priority: 1

[huffit]

Hi Julie. I know it's been a while since you posted this, but in case you're still looking for a solution (or someone else is), my company just released Price Books with its CPQ solution, quote•hapily. Price Books work exactly as you describe, letting you keep a single product in HubSpot but specify different prices for each season. 

I hope that helps!

[Josh · Accepted solution]

@JGray30 - that is correct.

[Josh]

Hi @JGray30,

What you are asking isn't exactly possible as you describe. What I would advise on doing is downloading the whole product catalog into CSV so that you have the reference Product ID and update the new prices in the spreadsheet. When your new pricing structure goes into effect, you upload the products into HubSpot using the RecordID to match and update the values. 

If you were to preload them, the only way it could happen is to have multiple versions of the products which would not limit the ability for reps to use the old version or choose the new version before the proper timing.

If you update the existing SKUs to their new pricing it will not impact the value of existing deals that use those same line items.

Hope this helps!

Josh

[JGray30]

Ok so if I override the current price book it will not affect existing deal prices ? If that is the case I will just override . Just have the one price book and update each season