How to export all deals with their contact information

[JAcosta77]

I need to export all my deals with their contact information (or a list of contacts with their deal properties).  I can export deal information and in a separate file, I can export a list of contacts but unfortunately I cannot merge them since there is no one field that they have in common.  The reason I need this is because I want to know in what stage of the deal pipeline are all the contacts coming from an specific form (outsource leads).  Thank you.

[sherrychen]

Hi @JAcosta77 ,

You may check out the HubSpot sheet editor ,  it helps us a lot on read/write/filter deal associated contacts/companis

Best

SC 

[DianaGomez]

Hi @sherrychen, thanks for sharing 🙂

Best,

Diana

[Anna_Gogol]

I would recommend you to take a look at Coupler.io data integration tool to extract the data from HubSpot to GoogleSheets, Excel or BigQuery automatically.

With Coupler.io you can easily pull out essential data, like:

• Customer’s data

• Deals, Products and Line Items

• Calls, Emails, Meetings, Notes, and Tasks

• Owners

• Tickets

automatically on a desired schedule. With this tool you can choose whether you’d like to append the data to the previous one each time or to refresh it every day or week. It also supports a Data Stitching feature, which enables its users to merge the data from different sources into one single destination.

To learn more about Coupler.io and Hubspot integration, please follow HubSpot Marketplace link .

Also you can always reach us out on Coupler.io to get assisted by our customer support team.

[karstenkoehler · Accepted solution]

Hi @JAcosta77,

With a Professional subscription, it's possible to create a cross-object report for contacts and deals and then export the report table data in one Excel file. Within a Starter subscription this is unfortunately not possible.

However, if you're okay with mapping / merging two Excel files, you can do so by including the Associated contacts column in your deals export. Under Menu > Sales > Deals, click Actions > Edit columns and make sure it's included. It still requires quite some work in Excel but all the information is there.

Generally, yes, I'd agree that there should be an easier way to do this. Unfortunately there isn't. It's straight forward when you have access to custom reports (Professional subscriptions) and quite a bit of work when you're in the free CRM or in a Starter subscription, merging multiple files.

Hope this helps!

[JAcosta77]

Thank you for your help.  That worked even though it took a lot of time.