We are a design / architectural practice. We have projects (Deals) that are delivered in stages. Let's assume there are 3 stages of design work to a Deal. Right now we are having to create a separate Deal for each stage, which is causing an admin burden and wastes time. We need to have all stages under a Deal, be able to assign a revenue value to each stage, and have each stage have its own timing, with the total value of all stages summing to the total deal value. Does anyone know how to achieve this?
Many thanks for your reply. Unfortunately, neither of the approaches suggested work. We have set up 9 Deal Stages (from Unqualified to Deal Won) each with a probability. That's fine because it applies to the Deal as a whole. However, for us a Deal may be made up of several discreet work packages and each of these has a value and a Close and Invoice date.
Let's say, for example, "Deal ABC" is for a architectural services for a building project. Deal ABC will see work done in 3 phases. The first phase (Fee Stage 1) is for £10K and starts in Jan and ends in March. Fee Stage 2 is for £15K and start in April and ends in June, and Fee Stage 3 is for £5K and will happen in September. The Deal has a total Deal of £20K, but the timing of that revenue is broken out over different time periods.
The probability of winning or not winning, and the progression of Deal ABC through its Deal Stages is not the issue. We don't want to have to create a separate Deal for each of "Deal ABC. - Fee Stage 1", "Deal ABC - Fee Stage 2", and "Deal ABC - Fee Stage 3". We want the Fee Stages to be "children" of the Deal ABC parent, each with their own timing and value that sum to the Deal Amount for Deal ABC.
Pretty much every design or architectural practice in the world will work this way so it won't just be us that's having to work around the issue at the moment.
Sep 24, 202010:02 AM - edited Sep 24, 202010:03 AM
Deals sold in stages over time
Hi @2875292 I'm part of the CS team here in HubSpot. Thanks for your post and I hope you are keeping well. If you could clarify what you mean with you're having to "create a deal for each stage. " Is it that you currently have separate pipelines and manage each one as a design stage or do you have one pipeline where you have different stages? Normally, in this case, you could manage deals within the same pipeline, and have for each deal stage the name of the design stage, that you need, plus any other additional stages. That way you only have to create one deal and the reporting would be easier. Let me know if you have any further comments.