Best Way to Extract Large Data Sets from HubSpot (Beyond API?)

[MAsghari]

Hi everyone,

I need to extract large amounts of data (thousands/millions of records) from HubSpot for our BI system. Using the API seems inefficient for this scale due to rate limits and performance concerns.

We typically use ODBC or direct database connections for other cloud systems like Salesforce, ERP, and HR platforms, but HubSpot doesn’t seem to offer this.

My Questions:

1. What is the best way to extract large volumes of data from HubSpot efficiently?
2. Are there any batch processing or bulk data export methods beyond the API?
3. Has anyone successfully used HubSpot Data Sync or a third-party ETL tool for this?

Would appreciate any insights or recommendations!

Thanks in advance.

[johnelmer · Accepted solution]

@MAsghariThe App HubSpot Partner Datawarehouse.io offers few different certified apps that may meet your needs.

If your goal is to set up an automated sync from HubSpot to business intelligence software, Datwarehouse.io offer connectors for Tableau, Power BI, Looker Studio and several other BI packages. There are free trials available.  These integrations include an Azure SQL database. You can create an automated data refresh schedule so that each time you open your BI software, the most recent HubSpot data is used to update your reports and dashboards. If you prefer to use Excel, an integration is available that works the same way.

If you are trying to integrate HubSpot with an existing data warehouse, Database Sync for HubSpot can connect to an existing SQL server database, including:

Google BigQuery

PostgreSQL

Amazon Redshift

Azure SQL Database

Azure Synapse Analytics

Azure Data Warehouse

Standalone Microsoft SQL Server

AWS RDS MS SQL

Google Cloud SQL for SQL Server

If you want a simple option for exporting all the HubSpot data available via APIs, look into Ultimatel Data Export.  This app does one time exports of HubSpot data to Excel.