Capping form submissions

[mkarsten]

We have a limited offer where we're capping the number of free samples we're sending out. I'm looking to automate something in Hubspot to send me a notification once we reach a certain number of submissions. A looked thru the workflow options, but don't see anything right off that would help with this. Please suggest ways we can make this happen.

[A_ERPBridge]

Need this too; very useful for tickets events.

[folked]

Any news here?

All solutions that currently exist for form capping are workarounds and way to technical. I would rather like to see a solution within the form settings, e.g. like this:

Activate Capping? If yes,

- define max. number of submissions

- type in form message to appear for the visitor if max. number submissions has been reached.

- send alert to HubSpot User if max. number submissions has been reached

[derekcavaliero · Accepted solution]

You'd probably need to use the Form Submissions API (https://developers.hubspot.com/docs/methods/forms/get-submissions-for-a-form) + the Workflows API to trigger/modify a workflow whenever a form gets a specific # of submissions.

That would require a separate service worker or script on a CRON on another server to run on a recurring basis.

So - you can do it - but its going to require a little bit of API knowledge and custom development

[folked]

Goot idea. Would be even better to automatically deactive the registration form (and show a tect message instead of the form) to make sure no one else is signing up for an event which is booked out.  

[Svea]

My company and I are also very interested in form capping and getting an alert when a fixed number of form submissions had been fullfilled. 

This function could be very usufull in connection to a certain event. 

Therefore, are there any new possible functions to insert an alert on forms ?

Thanks in advance!

[MCS]

I agree that a feature like this would be very useful. This would allow my company to use HubSpot forms also for special cases such as event registrations, for example. 

[Anonymous]

Hey @mkarsten I'm not aware of any out-of-the-box feature in HubSpot that does this. So I would absolutely vote for this feature request if you posted it on HubSpot's Idea Exchange. 

It might be worth posting this question on HubSpot's developers forum, to see if a custom solution is possible using HubSpot's forms API. On this forum you'll find a wealth of API knowledge from HubSpot's own engineering team and partner web developers 🙂

[mkarsten]

Someone commented today with an API solution, so you were right.:) Unfortunately, our internal department that has the team members that could do this coding is booked for the year with other priorities.

[mkarsten]

Thanks for the direction! And I put this up on the Idea Exchange a minute ago:)