Capping form submissions

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Top Contributor

We have a limited offer where we're capping the number of free samples we're sending out. I'm looking to automate something in Hubspot to send me a notification once we reach a certain number of submissions. A looked thru the workflow options, but don't see anything right off that would help with this. Please suggest ways we can make this happen.

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Accepted Solutions
Esteemed Contributor | Diamond Partner

You'd probably need to use the Form Submissions API (https://developers.hubspot.com/docs/methods/forms/get-submissions-for-a-form) + the Workflows API to trigger/modify a workflow whenever a form gets a specific # of submissions.

 

That would require a separate service worker or script on a CRON on another server to run on a recurring basis.

 

So - you can do it - but its going to require a little bit of API knowledge and custom development

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Anonymous

Hey @mkarsten I'm not aware of any out-of-the-box feature in HubSpot that does this. So I would absolutely vote for this feature request if you posted it on HubSpot's Idea Exchange

 

It might be worth posting this question on HubSpot's developers forum, to see if a custom solution is possible using HubSpot's forms API. On this forum you'll find a wealth of API knowledge from HubSpot's own engineering team and partner web developers Smiley Happy

Top Contributor

Thanks for the direction! And I put this up on the Idea Exchange a minute agoSmiley Happy

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Top Contributor

Someone commented today with an API solution, so you were right.Smiley Happy Unfortunately, our internal department that has the team members that could do this coding is booked for the year with other priorities.

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MCS
Regular Contributor

I agree that a feature like this would be very useful. This would allow my company to use HubSpot forms also for special cases such as event registrations, for example. 

Occasional Contributor

My company and I are also very interested in form capping and getting an alert when a fixed number of form submissions had been fullfilled. 

This function could be very usufull in connection to a certain event. 

 

Therefore, are there any new possible functions to insert an alert on forms ?

 

Thanks in advance!

 

Highlighted
Top Contributor

Goot idea. Would be even better to automatically deactive the registration form (and show a tect message instead of the form) to make sure no one else is signing up for an event which is booked out.  

Esteemed Contributor | Diamond Partner

You'd probably need to use the Form Submissions API (https://developers.hubspot.com/docs/methods/forms/get-submissions-for-a-form) + the Workflows API to trigger/modify a workflow whenever a form gets a specific # of submissions.

 

That would require a separate service worker or script on a CRON on another server to run on a recurring basis.

 

So - you can do it - but its going to require a little bit of API knowledge and custom development

Reply
0 Upvotes