Virtual library for conference booths with send me this pdf by email option

[DBorthwick]

Hi! We're looking to reduce the number of paper catalogues / brochures we take to conferences and replace it with an online 'virtual library'.

The requirements are -

- a page (with search features) that could host ~50 pdfs

- a customer can click on a pdf and see it in full size

- customer can zoom in and out, move through pages

- there is a very simple 'email a copy of this' form (single email box + consent tick)

- customer will receive an email with either the pdf attached or a link to the pdf

- customer will be added to a list in Hubspot

I could make this using many different landing pages but trying to make a scalable, more elegant solution to the question so we can freely add more pdfs at a later stage.

This should all work on mobile  / tablet / big screen at shows.

Anyone done similar? Happy to receive responses from Hubspot engineers if this needs some proper build time.

thanks in advance! Duncan

[HFisher7 · Accepted solution]

@DBorthwick - Have you considered using a HubSpot Knowledge Base for this use case..?!

More info here: https://knowledge.hubspot.com/knowledge-base/create-a-knowledge-base

You can optimise the searchability of your knowledge base easily using categories and tags, details here: https://knowledge.hubspot.com/knowledge-base/manage-knowledge-base-categories-subcategories-and-tags

Creating a KB article (info linked here) for each PDF with a 'Send to me' form at the bottom that auto-sends the PDF in an email by having it uploaded to your HubSpot documents library (info linked here)- this would enable you to track engagement on the PDF post send. 

Once set up, it would be an easy to scale solution!

[Anton]

Hey @DBorthwick, 

back in the days (around 2010-2012), providing interactive PDFs on the website were quite a thing but as of today, they became quite a niche thing as they were built upon jQuery and weren't responsiveness most times. 

If I get you right, you're looking for something like DearFlip for displaying different PDFs.

Personally I haven't worked with this, but looking at the docs, I'd say you could perfectly use something like HubDB as @albertsg suggested to manage the URL of the PDF and information for the listing page of it. 

Also - you can implement a Search function into the HubDB listing, or use something like isotope.js to add filtering options to the listing. 

As for the email:

I'd recommend to send out the "download your copy here" link version, as PDF attachments might get filtered by your reciepients email firewalls. 

Hope this helps

best, 

Anton

[albertsg · Accepted solution]

I believe there are multiple options here: 

• As @HFisher7 mentions, Knowledge Base could be a good fit for this. 

• You could also create a Blog and have the same behaviour (each PDF will be a blog post with the PDF embedded and the form). The blog listing page will be your main PDF listing page and you could do categorization based on tags.

• If search is not critical, you could use HubDB for this. You could create a table and pull the data from HubDB into your website.
  
  

Just wanted to share some ideas 🙂

[HFisher7 · Accepted solution]

@DBorthwick - Have you considered using a HubSpot Knowledge Base for this use case..?!

More info here: https://knowledge.hubspot.com/knowledge-base/create-a-knowledge-base

You can optimise the searchability of your knowledge base easily using categories and tags, details here: https://knowledge.hubspot.com/knowledge-base/manage-knowledge-base-categories-subcategories-and-tags

Creating a KB article (info linked here) for each PDF with a 'Send to me' form at the bottom that auto-sends the PDF in an email by having it uploaded to your HubSpot documents library (info linked here)- this would enable you to track engagement on the PDF post send. 

Once set up, it would be an easy to scale solution!