I'm Courtney, HubSpot Academy Professor. Ask Me Anything!

[cbsembler]

I'm Courtney Sembler aka @cbsembler, the HubSpot Academy Professor specializing in contacts, email marketing, and automation. Ask me anything!

Some of your questions are going to be answered live during the HubSpot Academy Cap Show live broadcast, August 25th at 4 pm EST.  Don’t know what The Cap Show is? Check out previous episodes here.

As discussed on the last episode of The Cap, I am currently in the process of writing a blog series titled: Contacts: A Growth Stack Story (you can see the current posts here). The aim of this series is to help provide education around The Growth Stack and how it can help you be successful. If you have questions about the Growth Stack, contacts, automation or email marketing please post them here.

This AMA will be broadcast live on August 25th at 4:00 PM EST. I'll answer as many questions as I can on the show, and I'll answer all of the questions here on the thread after the show is over.

Ready, set, let's go! 

[GKELLER7]

I first set up Hubspot with my personal email and now I want to use a basic mail (not exchange) email.  I'm getting an error when it asks for the URL as it requires a conversion to https:// which was not provided by my email service (imap.ionos.com).  Should I assume the mail service I'm using is not compatible? Thanks, Gwen

[rakhal]

Hi Courtney,

I am Rakhal. I am doing a Hubspot Academy course-Inbound Sales.

With the entire idea of Inbound with being human and empathetic , how can any business push sales of products which are of no greater use to the customer but more of an impulse buy product.

[KyleJepson]

Hi Rakhal,

My name's Kyle; I worked on the Inbound Sales course. Most of the content in that course assumes that you're selling a product that requires multiple sales conversations, negotiating on price, etc. For an impulse buy, or really for anything that can be purchased online without talking to a sales person, I think you'd be better off leaning into inbound marketing techniques and a solid eCommerce strategy. We have a course on this as well. Check it out and let us know if it helps!

Thanks,

Kyle

[kgregorakis]

Courtney, I want to learn about integration of HubSpot with SalesForce to sync activities, emails, etc.

can you help me understand the process and the cost?

thanks!

[SpencerU]

I have been provided a database that is a MESS and despirately needs to be cleaned up. 

How do I identify all bad emails and what do you suggest I do with the obviously incorrect emails once identified?  ie. 123@123outlook.com

Also, what is one item a database you suggest to remove immediately?  I am paying for contacts that are obviosuly no benefit to my company so I need to make moves on this cleanup immediately. 

[cbsembler]

Hello @SpencerU, 

This is a great time to do a Contacts Database Clean-Up. We have a few HubSpot Academy Projects targeted to walking you through cleaning up your database. 

I have listed them below: 

1. Contacts Clean-Up Project 
2. Setting-Up Your Database correctly (Module-highly recommend) 
3. Six Ways to Keep your Data clean 

With the contacts that have bad email addresses, I would remove them from your database or send a campaign to clean-up those lists. You can follow the steps to do that here. 

Please let me know if you have any more questions. 

All the best, 

Courtney Sembler 

Inbound Professor 

[Brian147]

Hi Courtney

I recently downloaded hubspot and am now beginning to import my contacts from csv. All good so far.

However, I am using Outlook through Office365 and when I try and send an email from my contact list, it is using an email from our server, not the sales email that I have on the hubspot account. I have looked everywhere and cannot for the life of me see where the email it is using is on the hubspot account. It should be directed to sales@nightowlsecurity.ie as per the default email in my settings.

Please help. My Hub ID is 3811039.

[Bertrand1]

Hi

I want to use Hubspot CRM not only for my sales force but also for my resell partners. They will be provided with an access to enter Leads and manage the transactions. 

I have one issue which is that partner can access Admin/ User & Team. This means that they can see other users from other teams i.e other partners working with my company. I do not want that. Is there a way to forbidd the access to this TAB to partners.

Thank you

Bertrand

[cbsembler]

Hello @Bertrand1, 

Thank you for your question. 

When looking at limiting Admin/User and Team access you can remove the 'Super-Admin' access from the Partners, shown here. Then once you do that you can customize permissions for Contacts where they can view, edit, add, etc. and remove admin access so they can't see, add, edit users. 

You can also review the different types of permissions you can give someone here. 

All the best, 

Courtney Sembler 

Inbound Professor 

[SquareBox]

Hi Courtney,

My question is, how do I change my email address for task notifications?  My hub id is 1939110.

thank you

[rayckay91]

Hey @cbsembler off the bat of your Growth Stack content I have a question:

How do you think Sales and Marketing teams should be working together when it comes to contacts on your HubSpot database? Who should own lead scoring  - Sales/Marketing or both? I'd love to know also how teams can partner an automation, e.g. using workflows. 

[cbsembler]

Hello @rayckay91, 

This is a great question! As much as possible have your marketing and sales working together. The conversation around lead scoring needs to include both what sales and marketing consider a qualified lead.

I would highly suggest going through this Blog Post on scoring leads. 

Best, 

Courtney Sembler 

Inbound Professor 

[Anonymous]

I have members on my team looking to level up their HubSpot and INBOUND skills and knowledge. Where should they start? Certificates, projects, video training, live training days? There's a lot to choose from. 

[cbsembler]

Hello @Anonymous, 

There are many options to aid different learning styles and time frames. I always suggest getting Certified first. This allows you a full walk-through of topics and tools and then tests you on the skills you have learned. 

If you are looking for shorter tracks of learning you can check Academy Modules. In addition, on September 25th to kick-off INBOUND17 we will have a HubSpot Training Day in Boston if you are looking for a concentrated learning experience. 

All the best, 

Courtney Sembler 

Inbound Professor 

[rosa4]

Hey @cbsembler! What role do you think email will play in the next generation of Inbound marketing? Do you think instant messengers and in-app inboxes are disrupters? 

[cbsembler]

Hello @rosa4, 

Thank you for this question! I love discussing what email will look like in the next generation of Inbound Marketing. Hopefully, you were able to tune into The Cap on Friday as well. 

Email is not going anywhere. We are not going to outgrow it. Email will play a large role in the next generation but it will be hyper personalized and be connecting more platforms.

Instant messengers and in app-inboxes will just push email to be more and more real time. The next generation we will see it is a platform that with connect with all of these channels to be personalized and instant.

It is not dying but changing the way it helps us be productive to adapt. In the future, we are going to see email work smarter to help us.

Best, 

Courtney Sembler 

Inbound Professor 

[abrock_GIXXY]

Hi Courtney. I received an email last week from Kyle Jepson at HubSpot Academy telling me there are updated courses on HubSpot Sales Software Certification. I'm just wondering if I need to take these new classes to retain my certification and also, will this be the new norm, instead of redoing the entire exam?

Thanks,

Anthony

[KyleJepson]

Hey Anthony!

Kyle, here. Just wanted to jump in and tell you that your certification is valid for a year from the time you got it. The new content doesn't invalidate it. But when your certification expires, I definitely recommend going through the new material. The changes were based on feedback we've received and updates that have been made to the software itself, so a lot has changed.

For details about what changed and why, check out this writeup: https://blog.hubspot.com/customers/the-new-hubspot-sales-software-certification

Let me know if you have questions!

Kyle

[mwhite051]

Hi @cbsembler, looking forward to your show. 

I recently read an article on the community about leveraging custom views and I really liked the emphasis it placed on finding custom properties for your contacts/companies and I'm wondering if you have any suggestions about the best way to collect this information. 

For example, I'd love to learn more about my users preferences and demographics (we're not using Google Analytics at this time) but I don't want to make them fill out a massive form, I'd like to get this information bit by bit to learn more as they explore my site/become more familiar with my brand. 

Do you have any suggestions for the best way to "stagger" the way in which I collect this information? Thank you! 

[cbsembler]

Hello @mwhite051, 

Thank you for the question and hopefully you were able to tune into The Cap on Friday. 

When looking at leveraging custom views we want to look at the information you are collecting on your forms. The best way to stagger this information is implementing Smart Fields and progressive profiling. 

Over time your leads are willing to provide a little more about themselves each time they visit your site looking for information about how you can help them achieve their goals. If HubSpot recognizes the user's cookie, previously captured form information will be are placed by new more qualifying questions.

This will allow you to gather more information over time on your leads without implementing long forms. 

Best, 

Courtney Sembler 

Inbound Professor