Account & Settings

randibrammeier
Member

Email Signatures

SOLVE

My boss wants me to create email signatures that would work for all users on our account. I am set up as a Super Admin, am I able to do so? How do I do this? Thanks!

1 Accepted solution
Phil_Vallender
Solution
Most Valuable Member | Elite Partner
Most Valuable Member | Elite Partner

Email Signatures

SOLVE

Hi @randibrammeier

 

At the moment, HubSpot CRM users can only create their own email signature, much the same Office 365 users can. The only way to apply a global standard is to create it centrally and have everyone apply it locally. 

 

This may change when HubSpot introduces the Sales Professional platform, but I haven't heard about this specific aspect. 

 

The situation is similar in the marketing tool. Only a user themselves can create their signature for automatic insertion in personalised emails. Email templates can have a signature that you update when creating the email, however. 

 

Hope this helps.

Phil Vallender | Inbound marketing for B2B technology companies

View solution in original post

9 Replies 9
kareldgr
Member

Email Signatures

SOLVE

Hi

 

I've been asked by my team leader to make an email signature for each member of our organisation. How do I share each result to each individual member? The 'mail to a colleague' button is not responding and the source code is not usable in gmail.

 

Thank you.

0 Upvotes
Bausbrooks
Participant

Email Signatures

SOLVE

Yep, I would love to see this addressed. Noticed a handful of our employees having old logos or using strange versions of the logo image, despite creating a detailed tutorial. 

We want to update every employee's email signature to include a CTA for a new whitepaper, and have no way to do this in bulk. 

rmitchell1
Contributor

Email Signatures

SOLVE

Seems like there would be more activity on this issue since it originally went live in 2017. SalesHub Professional has been out for a long time, but no one seems to have addressed this issue since then. Definetely an upvote!

lk_dev
Member

Email Signatures

SOLVE

Yes you can manually log into each account as you make them and add a signature. Resource here: https://www.hubspot.com/email-signature-generator

I wouldn't reccomend going that route.  

 

I would check out the 2 links below. You can globally change all email footers in all HubSpot account in a few seconds if you set it up with a snippet. If I was to go back on setup on some of my large clients, I would have used one of these. 

 

OpenSense: https://www.opensense.com/

Sigstr: https://www.sigstr.com/

 

Hope that helps! 

 

Best,

Lindsey

Arne
Top Contributor

Email Signatures

SOLVE
That’s not a solution at all. Forcing business users to play around with html... which is required since the entire formatting (fonts, cuts, sizes, colors etc.) are only possible in the html option.

Also, signatures have MUST HAVE components that the enterprise has to add to outbound emails. If some are missing due to lack of control the enterprise can be held liable for that.

What’s required is a central management option for all enterprise mandatory information and the option to work with the required sender tokens for personalization.

To achieve such personalization and standardization the preferences part should ve centrally controlled and extended with additional fields such as job title, cell phone, business address of the employee ...

An outbound email in which the sender can add eg a wrong title can be quite dangerous since the external party can - and with all rights - claim that the sender has pretended to be in the right hierarchical position ....

Outbound signatures are elements of corporate communication thus need to be controlled centrally.
Phil_Vallender
Solution
Most Valuable Member | Elite Partner
Most Valuable Member | Elite Partner

Email Signatures

SOLVE

Hi @randibrammeier

 

At the moment, HubSpot CRM users can only create their own email signature, much the same Office 365 users can. The only way to apply a global standard is to create it centrally and have everyone apply it locally. 

 

This may change when HubSpot introduces the Sales Professional platform, but I haven't heard about this specific aspect. 

 

The situation is similar in the marketing tool. Only a user themselves can create their signature for automatic insertion in personalised emails. Email templates can have a signature that you update when creating the email, however. 

 

Hope this helps.

Phil Vallender | Inbound marketing for B2B technology companies
opendorz
Contributor

Email Signatures

SOLVE

Has this issue been addressed by HubSpot?  It's ridiculous that the Admin of our account cannot globally update or change our users signatures.  We're introducing a new logo, and it'll be impossible to have all of our users correctly change their signatures in HubSpot.  C'mon, someone at HS needs to make this capability happen, it's only been 5 years since the original inquiry!

Arne
Top Contributor

Email Signatures

SOLVE
That’s not a solution at all. Forcing business users to play around with html... which is required since the entire formatting (fonts, cuts, sizes, colors etc.) are only possible in the html option.

Also, signatures have MUST HAVE components that the enterprise has to add to outbound emails. If some are missing due to lack of control the enterprise can be held liable for that.

What’s required is a central management option for all enterprise mandatory information and the option to work with the required sender tokens for personalization.

To achieve such personalization and standardization the preferences part should ve centrally controlled and extended with additional fields such as job title, cell phone, business address of the employee ...

An outbound email in which the sender can add eg a wrong title can be quite dangerous since the external party can - and with all rights - claim that the sender has pretended to be in the right hierarchical position ....

Outbound signatures are elements of corporate communication thus need to be controlled centrally.
Sharayah
Participant

Email Signatures

SOLVE

Agreed! I love the ability to design the signature with a HubSpot tool, but it is a cumbersome task to create one for all of my employees. We have specific brand elements that require formatting beyond a plug and play set up. 

 

Would like to see this built out further & able to function across all accounts linked to HubSpot.