Disabling owner assignment notifications

Regular Contributor | Diamond Partner

We’re integrating external CRM data to HubSpot, mapping the HubSpot Owner ID from the CRM users. Marketers like using the features revolving around HubSpot owners, like the dashboard reports and ability to add custom owner signatures in their emails.

The downside to this is that sales reps get notified every time one of their contacts syncs into HubSpot. When we first turned on the integration for example, sales reps got bombarded with thousands of emails when all their contacts were created and assigned. Sales reps do not like being bombarded by emails, but they don’t want to opt out of HubSpot notifications either. They want lead revisit alerts, task notifications, etc. Even after an initial import, every time they create a new record in their external CRM, they get a notification email when the integration creates the HubSpot contact.

Are there any plans to allow more customization around the owner notifications? For example, allowing a parameter to disable notifications on individual API calls. I can see this notification issue continuing as a pain point for customers, so anything we can do to alleviate this would be greatly appreciated.

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4 Replies 4
Community Manager

Hi @lynton

Users can disable their assignment notifications from their notification settings:

How do I set up user notifications in the CRM?

A description of each Sales User Notification type and instructions for enabling/disabling assignment notifications, task reminders and @mentions notifications

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Regular Contributor | Diamond Partner

They’re aware of the setting, but don’t want to unsubscribe from all notifications – only ones that synced from the API. I realize it’s a unique situation, but it’s becoming more of an issue for customers that are syncing their CRM owners to the HubSpot Owner field. I think they may be confused about the types of notifications as they probably dont need any assignment notifications since CRM is the system of record.

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Regular Contributor

This is a pain point for us as well.  Due to restrictions on Teaming in Hubspot we assign multiple owners to a contact to ensure all relevant parties have access to the contact.  Our sales people have started to view Owner Assignement notifications as spammy but do not with to disable them for fear of missing a good opportuntity. Having the ability to control assignment notifications, such as restricting the notification to the 'Primary' contact owner, will cut down on some of the noise relieve some headaches for our sales team.

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Regular Contributor

THis is also an issue for us. I would like to be able to assign an owner through the API without generating a notification, but leave the notifications in general

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