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sanchid
Participant

Form Submission capture to data warehouse

SOLVE

Hi All, 

 

We all know that form submissions data can be captured as fields in Hubspot. However if a different form or the same form is submitted again, these values can be overridden. To track this better, Hubspot allows us to see all data points of the form during the submission activity. Is there a way we can record this back to any of the tables in a data warehouse, so that it helps us analyse this better?

2 Accepted solutions
Jonas_De_Mets
Solution
Top Contributor

Form Submission capture to data warehouse

SOLVE

Hi @sanchid,

 

What data warehouse do you use? I've extracted HubSpot data to Redshift, BigQuery, and Snowflake using Fivetran or a similar tool. These platforms have clear data models that can inspire your setup:https://docs.google.com/presentation/d/17hG7vce4KMDLvHjYKhrmCeGpjaxVu8dLBWfhBeev7NI/edit#slide=id.ge... 

Jonas_De_Mets_0-1707162021181.png

 

Hope this helps!

Best regards,
Jonas De Mets
HubSpot Revenue Operations & Co-Founder @ Koalify 

Did my answer help? Please "mark as a solution" to help the community.

 

 

 

Jonas De Mets
RevOps & Co-Founder @ Koalify

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TomM2
Solution
Key Advisor | Partner
Key Advisor | Partner

Form Submission capture to data warehouse

SOLVE

Hey @sanchid just to add to what everyone else posted, you can use the get submissions endpoint here to get the raw data for each submission. This will show you the values submit on the form submission, not the existing values for the CRM record. 

Tom Mahon
Technical Conlsultant | Solutions Engineer | Community Champion
Baskey Digitial

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9 Replies 9
TomM2
Solution
Key Advisor | Partner
Key Advisor | Partner

Form Submission capture to data warehouse

SOLVE

Hey @sanchid just to add to what everyone else posted, you can use the get submissions endpoint here to get the raw data for each submission. This will show you the values submit on the form submission, not the existing values for the CRM record. 

Tom Mahon
Technical Conlsultant | Solutions Engineer | Community Champion
Baskey Digitial

Book a meeting

Did my post help answer your query? Help the community (and me) by marking it as a solution.


sanchid
Participant

Form Submission capture to data warehouse

SOLVE

Thanks Tom, let me try this once.

0 Upvotes
Jonas_De_Mets
Solution
Top Contributor

Form Submission capture to data warehouse

SOLVE

Hi @sanchid,

 

What data warehouse do you use? I've extracted HubSpot data to Redshift, BigQuery, and Snowflake using Fivetran or a similar tool. These platforms have clear data models that can inspire your setup:https://docs.google.com/presentation/d/17hG7vce4KMDLvHjYKhrmCeGpjaxVu8dLBWfhBeev7NI/edit#slide=id.ge... 

Jonas_De_Mets_0-1707162021181.png

 

Hope this helps!

Best regards,
Jonas De Mets
HubSpot Revenue Operations & Co-Founder @ Koalify 

Did my answer help? Please "mark as a solution" to help the community.

 

 

 

Jonas De Mets
RevOps & Co-Founder @ Koalify

Connect via LinkedIn


Did my reply help answer your question? Please mark it as a solution.

sanchid
Participant

Form Submission capture to data warehouse

SOLVE

So each form can bring in multiple contact/conversion level information like UTM params while submission. However these values can be overriden if a new form is submitted. In order to track the history, I'd like to capture the form level submission data also to my data warehouse in Bigquery.

0 Upvotes
Jonas_De_Mets
Top Contributor

Form Submission capture to data warehouse

SOLVE

@sanchid correct! You should be able to retrieve this data in a table that contains all form submissions. 

 

Hope this helps!

Best regards,
Jonas De Mets
HubSpot Revenue Operations & Co-Founder @ Koalify 

Did my answer help? Please "mark as a solution" to help the community

Jonas De Mets
RevOps & Co-Founder @ Koalify

Connect via LinkedIn


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sanchid
Participant

Form Submission capture to data warehouse

SOLVE

But from the screenshot or your deck, I'm not able to see which table actually captures the field information during the form submission. I guess not even a JSON field is available to capture all form level data.

0 Upvotes
Jonas_De_Mets
Top Contributor

Form Submission capture to data warehouse

SOLVE

@sanchid you are right, the table does not contain the details of the form submission. I double checked in our BigQuery database (see printscreen below). Pretty sure we could do this in the past with Fivetran though. I believe it might be related to the switch to the new HubsSpot API.

You would need the legacy API endpoint to capture the details of form submissions as @TomM2 refered to: https://legacydocs.hubspot.com/docs/methods/forms/get-submissions-for-a-form

If you prefer to use an ETL solution, Airbyte should be able to capture this data according to their documentation for HubSpot


Hope this helps!

Best regards,
Jonas De Mets
HubSpot Revenue Operations & Co-Founder @ Koalify 

Did my answer help? Please "mark as a solution" to help the community.

Jonas_De_Mets_0-1707424496384.png

 

Jonas De Mets
RevOps & Co-Founder @ Koalify

Connect via LinkedIn


Did my reply help answer your question? Please mark it as a solution.

0 Upvotes
Celmer93
Contributor | Elite Partner
Contributor | Elite Partner

Form Submission capture to data warehouse

SOLVE

Sanchid,

There's a pre-built integration to SQL server that you should evaluate as well as the manual API route that Karsten mentioned. 

 

https://datawarehouse.io/product/hubspot-ms-sql-integration/ This handles both the extraction and storage - and the form submission data tables are included.

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Charles Elmer
VP of Revenue
Bayard Bradford
charles.elmer@bayardbradford.com

10810 Katy Fwy Suite 101, Houston, TX 77043
www.bayardbradford.com
0 Upvotes
karstenkoehler
Hall of Famer | Partner
Hall of Famer | Partner

Form Submission capture to data warehouse

SOLVE

Hi @sanchid,

 

Yes, the HubSpot CRM API would be one way to do that: https://developers.hubspot.com/docs/api/crm/understanding-the-crm

 

Best regards!

Karsten Köhler
HubSpot Freelancer | RevOps & CRM Consultant | Community Hall of Famer

Beratungstermin mit Karsten vereinbaren

 

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0 Upvotes