# Workflow User Filter - Identifying users IN a workflow

**URL:** <https://community.hubspot.com/t/workflow-user-filter-identifying-users-in-a-workflow/49328>\
**Category:** HubSpot Ideas\
**Tags:** user-management-permissions, workflows, account-settings\
**Created:** [January 6, 2022, 4:47pm UTC](https://community.hubspot.com/t/workflow-user-filter-identifying-users-in-a-workflow/49328 "2022-01-06T16:47:52Z")\
**Posts on this page:** 5\
**Page:** 1

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**Author:** ![samglenn](https://d10pqhm3lwygmk.cloudfront.net/user_avatar/community.hubspot.com/samglenn/32/99782_2.png) [@samglenn](https://community.hubspot.com/u/samglenn)\
**Post date:** [January 6, 2022, 4:47pm UTC](https://community.hubspot.com/t/workflow-user-filter-identifying-users-in-a-workflow/49328/1 "2022-01-06T16:47:52Z")

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When we have an employee leave or change positions, we’re constantly chasing our tail to try and remember which workflows we had them identified as an “assigned user” in (contact owner assignee, task assignee, on an assignee rotation, etc.).

It would be extremely helpful to have some sort of filter to be able to show all workflows that [Bill Smith] is an assigned user in so that we could make any necessary changes to all effected workflows.

May be a bit of a pipe dream, but I think it would be extremely helpful!

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**Author:** ![cristinaxr](https://d10pqhm3lwygmk.cloudfront.net/user_avatar/community.hubspot.com/cristinaxr/32/11412_2.png) [@cristinaxr](https://community.hubspot.com/u/cristinaxr)\
**Post date:** [August 9, 2022, 12:35pm UTC](https://community.hubspot.com/t/workflow-user-filter-identifying-users-in-a-workflow/49328/2 "2022-08-09T12:35:51Z")

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Definitely a must! When you delete a user you can see the assigned records, but if they change roles this doesn’t happen. We can see this information in each property, so it would be wonderful to have the same for users.

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**Author:** ![FMaher](https://avatars.discourse-cdn.com/v4/letter/f/ebca7d/32.png) [@FMaher](https://community.hubspot.com/u/FMaher)\
**Post date:** [January 20, 2025, 2:20am UTC](https://community.hubspot.com/t/workflow-user-filter-identifying-users-in-a-workflow/49328/3 "2025-01-20T02:20:34Z")

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I’ve just had the Sales Admin leave their role and we have around 70 workflows that I need to manually check…

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**Author:** ![KRobertsson](https://d10pqhm3lwygmk.cloudfront.net/user_avatar/community.hubspot.com/krobertsson/32/53612_2.png) [@KRobertsson](https://community.hubspot.com/u/KRobertsson)\
**Post date:** [March 20, 2025, 1:40pm UTC](https://community.hubspot.com/t/workflow-user-filter-identifying-users-in-a-workflow/49328/4 "2025-03-20T13:40:10Z")

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Need this as well!!! When a employee leaves the company it is such a terrible pain to find all workflows he/she is in…

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**Author:** ![NKieran6](https://d10pqhm3lwygmk.cloudfront.net/user_avatar/community.hubspot.com/nkieran6/32/70821_2.png) [@NKieran6](https://community.hubspot.com/u/NKieran6)\
**Post date:** [January 12, 2026, 2:53pm UTC](https://community.hubspot.com/t/workflow-user-filter-identifying-users-in-a-workflow/49328/5 "2026-01-12T14:53:06Z")

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Really needed for Enterprise organisations. Otherwise we need to rely on documentation external to HubSpot which requires manual updates