# Workflow to set a Task- trigger is contacts with no Activity set **URL:** \ **Category:** CRM\ **Tags:** enterprise\ **Created:** [July 20, 2022, 11:17am UTC](https://community.hubspot.com/t/workflow-to-set-a-task-trigger-is-contacts-with-no-activity-set/61328 "2022-07-20T11:17:15Z")\ **Posts on this page:** 18\ **Page:** 1
**Author:** ![Arnika](https://avatars.discourse-cdn.com/v4/letter/a/76d3ee/32.png) [@Arnika](https://community.hubspot.com/u/Arnika)\ **Post date:** [July 20, 2022, 11:17am UTC](https://community.hubspot.com/t/workflow-to-set-a-task-trigger-is-contacts-with-no-activity-set/61328/1 "2022-07-20T11:17:15Z")
Hi, I am trying to set up a workflow which sets tasks for any contacts/companies that do not have an Activity set. Is it possible to do this? Thanks ---
**Author:** ![karstenkoehler](https://d10pqhm3lwygmk.cloudfront.net/user_avatar/community.hubspot.com/karstenkoehler/32/68554_2.png) [@karstenkoehler](https://community.hubspot.com/u/karstenkoehler)\ **Post date:** [July 20, 2022, 11:24am UTC](https://community.hubspot.com/t/workflow-to-set-a-task-trigger-is-contacts-with-no-activity-set/61328/2 "2022-07-20T11:24:46Z")
Hi @Arnika, Yes, your first step would be to create a list of contacts / companies that are associated with at least one activity. This could be as simple as this or further specified by activity type: ![karstenkoehler_0-1658316099981.png](https://d2qpr2jzcazej7.cloudfront.net/original/3X/8/5/85fef9db281025740636fd56bb0feb08888e2315.png) Next, create a list of contacts which are not in the first list. This is going to be your enrollment list for your contacts / companies workflow. Additionally, I’d recommend adding another filter like “_Create date_ is more than 7 days ago”, otherwise any new created record will automatically create a task. (If that’s what you want, you can of course leave this part out.) In your workflow, you can then use the _Create task_ action from the right sidebar and create a task. Before you do that, I’d recommend checking what the volume will be. For example, if you have 1,000 companies out of which only 100 are on the list you created above, you would be created 900 tasks. This might be fine if you’re creating these tasks for a large number of team members. In a small team, it might be overwhelming. Let me know if you have any follow-up questions! ---
**Author:** ![Arnika](https://avatars.discourse-cdn.com/v4/letter/a/76d3ee/32.png) [@Arnika](https://community.hubspot.com/u/Arnika)\ **Post date:** [July 20, 2022, 11:50am UTC](https://community.hubspot.com/t/workflow-to-set-a-task-trigger-is-contacts-with-no-activity-set/61328/3 "2022-07-20T11:50:27Z")
Hi Karsten, Thank you :). Just to confirm, i meant task not activity. So any contacts/companies with no tasks set . Does the above still apply? Thanks, Arnika ---
**Author:** ![karstenkoehler](https://d10pqhm3lwygmk.cloudfront.net/user_avatar/community.hubspot.com/karstenkoehler/32/68554_2.png) [@karstenkoehler](https://community.hubspot.com/u/karstenkoehler)\ **Post date:** [July 20, 2022, 11:58am UTC](https://community.hubspot.com/t/workflow-to-set-a-task-trigger-is-contacts-with-no-activity-set/61328/4 "2022-07-20T11:58:17Z")
Hi @Arnika, Yes it does, simply change “Activity type is known” to “Activity type is Task”. Best regards! ---
**Author:** ![Arnika](https://avatars.discourse-cdn.com/v4/letter/a/76d3ee/32.png) [@Arnika](https://community.hubspot.com/u/Arnika)\ **Post date:** [July 20, 2022, 12:11pm UTC](https://community.hubspot.com/t/workflow-to-set-a-task-trigger-is-contacts-with-no-activity-set/61328/5 "2022-07-20T12:11:39Z")
Okay great. I have followed the instructions but the list is not being populated- see screenshot. ---
**Author:** ![karstenkoehler](https://d10pqhm3lwygmk.cloudfront.net/user_avatar/community.hubspot.com/karstenkoehler/32/68554_2.png) [@karstenkoehler](https://community.hubspot.com/u/karstenkoehler)\ **Post date:** [July 20, 2022, 12:26pm UTC](https://community.hubspot.com/t/workflow-to-set-a-task-trigger-is-contacts-with-no-activity-set/61328/6 "2022-07-20T12:26:36Z")
Hi @Arnika, Are you sure that your contacts are actually associated with tasks? (Is there an entry for contacts in the _Associated contacts_ column under _Menu_ \> _Sales_ \> _Tasks_?) Best regards ---
**Author:** ![Arnika](https://avatars.discourse-cdn.com/v4/letter/a/76d3ee/32.png) [@Arnika](https://community.hubspot.com/u/Arnika)\ **Post date:** [July 20, 2022, 2:43pm UTC](https://community.hubspot.com/t/workflow-to-set-a-task-trigger-is-contacts-with-no-activity-set/61328/7 "2022-07-20T14:43:53Z")
Thanks, I was in my developer account 😆 With regards to this: Before you do that, I’d recommend checking what the volume will be. For example, if you have 1,000 companies out of which only 100 are on the list you created above, you would be created 900 tasks. This might be fine if you’re creating these tasks for a large number of team members. In a small team, it might be overwhelming. Is there a way to spread out the tasks being set? So I can set 20 per day. Thanks, Arnika ---
**Author:** ![karstenkoehler](https://d10pqhm3lwygmk.cloudfront.net/user_avatar/community.hubspot.com/karstenkoehler/32/68554_2.png) [@karstenkoehler](https://community.hubspot.com/u/karstenkoehler)\ **Post date:** [July 20, 2022, 2:50pm UTC](https://community.hubspot.com/t/workflow-to-set-a-task-trigger-is-contacts-with-no-activity-set/61328/8 "2022-07-20T14:50:43Z")
Hi @Arnika, No, there is not, unfortunately. It’s not possible to throttle workflows. You would have to split your bigger list into smaller lists, e.g. by filtering for certain zip codes or countries etc. Best regards ---
**Author:** ![Arnika](https://avatars.discourse-cdn.com/v4/letter/a/76d3ee/32.png) [@Arnika](https://community.hubspot.com/u/Arnika)\ **Post date:** [July 21, 2022, 12:34pm UTC](https://community.hubspot.com/t/workflow-to-set-a-task-trigger-is-contacts-with-no-activity-set/61328/9 "2022-07-21T12:34:53Z")
Thank you. I’ve started the workflow and the tasks have been set. To confirm, there is no way to easily change the date for the task that has been set? I have manually do 100 at a time through sales \> tasks? Kind regards, Arnika ---
**Author:** ![karstenkoehler](https://d10pqhm3lwygmk.cloudfront.net/user_avatar/community.hubspot.com/karstenkoehler/32/68554_2.png) [@karstenkoehler](https://community.hubspot.com/u/karstenkoehler)\ **Post date:** [July 21, 2022, 12:58pm UTC](https://community.hubspot.com/t/workflow-to-set-a-task-trigger-is-contacts-with-no-activity-set/61328/10 "2022-07-21T12:58:34Z")
Hi @Arnika, In your workflow, you can change how many days from creation the task should be due. Is this what you’re referring to? ![karstenkoehler_0-1658408276398.png](https://d2qpr2jzcazej7.cloudfront.net/original/3X/d/0/d063ee0e88fa912955a1e59cae824633af2baa44.png) If my previous answers helped you with your query, you can help me by accepting those posts as solutions. I’d appreciate it! Best regards ---
**Author:** ![Arnika](https://avatars.discourse-cdn.com/v4/letter/a/76d3ee/32.png) [@Arnika](https://community.hubspot.com/u/Arnika)\ **Post date:** [July 21, 2022, 1:44pm UTC](https://community.hubspot.com/t/workflow-to-set-a-task-trigger-is-contacts-with-no-activity-set/61328/11 "2022-07-21T13:44:25Z")
Hiya, I have created the workflow and set the days. I wasn’t able to split there aren’t the correct fields populated for me to make it work for us. My question now is whether there is a way to bulk change the date once the tasks have been set? Thanks ---
**Author:** ![karstenkoehler](https://d10pqhm3lwygmk.cloudfront.net/user_avatar/community.hubspot.com/karstenkoehler/32/68554_2.png) [@karstenkoehler](https://community.hubspot.com/u/karstenkoehler)\ **Post date:** [July 21, 2022, 1:47pm UTC](https://community.hubspot.com/t/workflow-to-set-a-task-trigger-is-contacts-with-no-activity-set/61328/12 "2022-07-21T13:47:33Z")
Hi @Arnika, Under _Menu_ \> _Sales_ \> _Tasks_, you can select tasks. Once selected, an _Edit option_ should appear: ![karstenkoehler_0-1658411218690.png](https://d2qpr2jzcazej7.cloudfront.net/original/1X/42ebad6e51fa2f9b8b5a8cec362ae68ddc0c61fe.png) You can then select the _Due date and reminder_ form the dropdown. Best regards! ---
**Author:** ![Arnika](https://avatars.discourse-cdn.com/v4/letter/a/76d3ee/32.png) [@Arnika](https://community.hubspot.com/u/Arnika)\ **Post date:** [July 21, 2022, 1:51pm UTC](https://community.hubspot.com/t/workflow-to-set-a-task-trigger-is-contacts-with-no-activity-set/61328/13 "2022-07-21T13:51:42Z")
Hi Karsten, I am aware of this way but I wondered if there was a quicker way as there are quite a lot of tasks! ---
**Author:** ![karstenkoehler](https://d10pqhm3lwygmk.cloudfront.net/user_avatar/community.hubspot.com/karstenkoehler/32/68554_2.png) [@karstenkoehler](https://community.hubspot.com/u/karstenkoehler)\ **Post date:** [July 21, 2022, 2:14pm UTC](https://community.hubspot.com/t/workflow-to-set-a-task-trigger-is-contacts-with-no-activity-set/61328/14 "2022-07-21T14:14:03Z")
Hi @Arnika, You can select entire pages or even all tasks by clicking into the top left checkbox – have you tried? Best regards ---
**Author:** ![Arnika](https://avatars.discourse-cdn.com/v4/letter/a/76d3ee/32.png) [@Arnika](https://community.hubspot.com/u/Arnika)\ **Post date:** [July 21, 2022, 2:20pm UTC](https://community.hubspot.com/t/workflow-to-set-a-task-trigger-is-contacts-with-no-activity-set/61328/15 "2022-07-21T14:20:09Z")
Hi Karsten, Yes I have tried that, and it still requires me to manually do it. I wondered if there was a way to do it faster. Thanks, Arnika ---
**Author:** ![karstenkoehler](https://d10pqhm3lwygmk.cloudfront.net/user_avatar/community.hubspot.com/karstenkoehler/32/68554_2.png) [@karstenkoehler](https://community.hubspot.com/u/karstenkoehler)\ **Post date:** [July 21, 2022, 2:22pm UTC](https://community.hubspot.com/t/workflow-to-set-a-task-trigger-is-contacts-with-no-activity-set/61328/16 "2022-07-21T14:22:40Z")
Hi @Arnika, Could you specify what you mean when you say you have to manually do it? Best regards ---
**Author:** ![Arnika](https://avatars.discourse-cdn.com/v4/letter/a/76d3ee/32.png) [@Arnika](https://community.hubspot.com/u/Arnika)\ **Post date:** [July 21, 2022, 4:58pm UTC](https://community.hubspot.com/t/workflow-to-set-a-task-trigger-is-contacts-with-no-activity-set/61328/17 "2022-07-21T16:58:16Z")
Hiya, As in I have to manually select the tasks (Even if it is 100 at a time) and change the date. Is it possible to export the tasks, change the date on a csv and then import it back into hubspot? I need to set different dates for the tasks which is why I don’t want to select all and then assign the same date. Thanks, Arnika ---
**Author:** ![karstenkoehler](https://d10pqhm3lwygmk.cloudfront.net/user_avatar/community.hubspot.com/karstenkoehler/32/68554_2.png) [@karstenkoehler](https://community.hubspot.com/u/karstenkoehler)\ **Post date:** [July 22, 2022, 4:35am UTC](https://community.hubspot.com/t/workflow-to-set-a-task-trigger-is-contacts-with-no-activity-set/61328/18 "2022-07-22T04:35:42Z")
Hi @Arnika, If you’re selecting different tasks, then no, this is as good as it gets, unfortunately. Tasks can’t be exported+imported. Best regards!