# Outlook Calendar synchronization **URL:** \ **Category:** Sales Hub Tools\ **Tags:** sales-email, calendar\ **Created:** [October 24, 2022, 3:07pm UTC](https://community.hubspot.com/t/outlook-calendar-synchronization/67744 "2022-10-24T15:07:12Z")\ **Posts on this page:** 6\ **Page:** 1
**Author:** ![IComercial0](https://d10pqhm3lwygmk.cloudfront.net/user_avatar/community.hubspot.com/icomercial0/32/102540_2.png) [@IComercial0](https://community.hubspot.com/u/IComercial0)\ **Post date:** [October 24, 2022, 3:07pm UTC](https://community.hubspot.com/t/outlook-calendar-synchronization/67744/1 "2022-10-24T15:07:12Z")
Recently, my outlook calendar was disconnected. I didn’t notice it until a contact warned me about not being able to schedule an appointment through the meetings tool. I have no clue as to the reason for the desynchronization. My doubt: is it possible to prevent this? Might I setup a notification that warns about this kind of issue? ---
**Author:** ![Olivia\_Hatchi](https://avatars.discourse-cdn.com/v4/letter/o/74df32/32.png) [@Olivia\_Hatchi](https://community.hubspot.com/u/Olivia_Hatchi)\ **Post date:** [October 24, 2022, 3:35pm UTC](https://community.hubspot.com/t/outlook-calendar-synchronization/67744/2 "2022-10-24T15:35:05Z")
@IComercial0 Calendar disconnection happens more often than we would like. This is due to various reasons with Outlook/Gmail that are generally outside of HubSpot’s control. I completely agreee that a notification would be useful and i suggest you add it to the [Ideas Forum.](https://community.hubspot.com/t5/HubSpot-Ideas/idb-p/HubSpot_Ideas) For now, I would recommend book marking your meeting link and just double checkng in the morning that your availability is correct. ---
**Author:** ![IComercial0](https://d10pqhm3lwygmk.cloudfront.net/user_avatar/community.hubspot.com/icomercial0/32/102540_2.png) [@IComercial0](https://community.hubspot.com/u/IComercial0)\ **Post date:** [October 31, 2022, 4:06pm UTC](https://community.hubspot.com/t/outlook-calendar-synchronization/67744/3 "2022-10-31T16:06:44Z")
I appreciate your response, thanks for the advice. ---
**Author:** ![JoeBurchard](https://d10pqhm3lwygmk.cloudfront.net/user_avatar/community.hubspot.com/joeburchard/32/52764_2.png) [@JoeBurchard](https://community.hubspot.com/u/JoeBurchard)\ **Post date:** [March 13, 2026, 4:46pm UTC](https://community.hubspot.com/t/outlook-calendar-synchronization/67744/4 "2026-03-13T16:46:18Z")
Hey just wanted to point out that you can now use Calendar Status and Email Status as a workflow trigger. What I’ve set up for my team is two workflows (one for each status). It operates like: 1. Trigger: 1. Property value changed has been completed any number of times any time AND property name is Email Status - New Value: Email Status is any of Disabled or Error 2. Action: 1. Send internal email notification to myself/super admin AND existing owner of the object This will at least allow you and the team member to be notified when desynchronization occurs. Make sure to turn on re-enrollment. Sometimes I get flagged with ‘ghost’ desyncs but it’s better to have a little inbox noise than to have the synchronization off unknowingly. ---
**Author:** ![stassey](https://d10pqhm3lwygmk.cloudfront.net/user_avatar/community.hubspot.com/stassey/32/36_2.png) [@stassey](https://community.hubspot.com/u/stassey)\ **Post date:** [March 13, 2026, 7:41pm UTC](https://community.hubspot.com/t/outlook-calendar-synchronization/67744/5 "2026-03-13T19:41:30Z")
Hi @JoeBurchard, Thanks for adding to the thread here! This sounds great! ! I’m having a little trouble visualizing exactly how you’ve got those triggers mapped out. Would you mind sharing a screenshot of your workflow setup? It would be a huge help for our community/ anyone following this thread! Thanks! Sam, Community Manager ---
**Author:** ![BethJames2](https://avatars.discourse-cdn.com/v4/letter/b/bbce88/32.png) [@BethJames2](https://community.hubspot.com/u/BethJames2)\ **Post date:** [April 23, 2026, 5:43am UTC](https://community.hubspot.com/t/outlook-calendar-synchronization/67744/6 "2026-04-23T05:43:38Z")
Hi @JoeBurchard thanks for the tip! Works perfectly. ![BethJames2_1-1776923005099.png](https://d2qpr2jzcazej7.cloudfront.net/original/2X/e/ed4f53bc395b528cc81e406a8738b59ae7702106.png)