Is it possible to send an alert to a someone when an active list reaches a certain number of people?

Marketing & Content Hub Lists, Lead Scoring & Workflows
1

I’m working on setting up registration for a Zoom webinar. I want to limit the capacity. So is it possible to send an alert to someone who registers when the list is full or reaches a certain number?

2

Hi @Christianyounga,

Unfortunately that’s not possible at this stage (natively). List sizes aren’t available as a filter or trigger in workflows. You’d think there is a way to access this information but it’s not possible with the default features.

Here are a few ways you could approach this:

A notification could be accomplished with custom code actions in workflows, available in Operations Hub Professsional.

You could look into HubSpot’s Zapier integration. If you send all registered contacts to a Google Sheet, for example, you could trigger a notification when that sheet reaches row 200 or so.

Alternatively, the by far easiest workaround (and the one that I would pursue) is to have that list bookmarked in your browser and check it multiple times a day. Doesn’t feel adequate in a time where anything is possible, I know.

Hope this helps!

3

Thanks Karsten! This helps a lot. We have to do this for multiple different Zooms going on, so the last option may not be the best.
I’ll look into the Op Hub custom code and Zap integration, thanks!